When allowing Multi-Seat Purchases through eCommerce, there are some important differences to be aware of when comparing to an individual purchase. Below, we have outlined the expected functionality for both individual and multi-seat purchases.
If you bulk purchase seats to distribute, encourage the recipients to use the Enrollment Key immediately. Available seating for the ILC session will update when Enrollment Keys are redeemed; this may result in the class maximum to exceed its limit to accommodate all seats/Enrollment Keys sold.
- If you plan to purchase different seat amounts across multiple classes, do this in separate transactions. Otherwise, the LMS will automatically raise the seat amount to the highest number in the cart and apply that seat count to all classes selected.
After a User purchases one seat, it will automatically enroll the User into the course. They will be sent a receipt as well as an enrollment email, provided that the latter is enabled at the course level. If the Message Template is enabled with the to Send to Administrator, and/or the Send to Supervisor options enabled, the emails will be sent as expected.
If the User instead purchases multiple seats, it creates individual Enrollment Keys and provides them to the purchaser. They will receive them both after the checkout process, and via email. This means that no enrollment happens at the time of checkout, and so no enrollment email is triggered.
Once the Enrollment Keys are used, the enrollment email is triggered to those Users that have made use of them. While Enrollment Key emails can be customized as desired within Message Templates, it is not possible to customize them on a course-by-course basis.
One thing to note with the Enrollment Message Template is that the Send to Administrator and Send to Supervisor are dependent on the User profile. Neither will be CC'ed for the Enrollment Message Template on multi-seat purchases. Since the admin, and supervisor are tied to the User profile when an email is sent to a User, and multi-seat purchases don't technically have a learner associated in all cases, then there are no Admins to associate. With this in mind, even an admin of "All" and sub-departments will not be CC'ed.
Multi-Seat Purchases & Multiple Key Generation
When enabling Multi-Seat purchases in your eCommerce Settings within Portal Settings, portals have a secondary option that they can enable. Whether Multiple Key Generation is enabled or disabled will affect the User's checkout process.
With Multiple Key Generation enabled (as seen in the screen capture below), Users will receive an individual Enrollment Key for each seat in each course. E.g. a User purchases two seats in four courses, there will be a total of eight Enrollment Keys provided after checkout is complete.
With Multiple Key Generation disabled, Users will receive an individual Enrollment Key each course they have purchased seats for. Each Enrollment Key will only be good for the number of seats purchased E.g. a User purchases two seats in four courses, there will be a total of four Enrollment Keys provided after checkout is complete.