Retroactive Course Changes

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This article provides information and guidance on a portion of the Absorb LMS Admin Experience that is considered version A5. If you have upgraded to the new version, Admin Refresh Experience, then please go to An Introduction to Course Settings article for further assistance.

 

Changes Made to Course Settings after Enrollment

When making updates to Course Settings where users have already been enrolled in the training, you will want to consider changing the Course Settings based on whether the changes will apply retroactively and which changes will not. All changes will affect all users enrolled, regardless of their status in the training. However, they will not be required to re-take the training again based on the following changes. 

 

Setting: General

Course Setting Retroactive Not Retroactive
Is Active Retroactive -
Title  Retroactive -
Description Retroactive -
Category Retroactive -
Thumbnail Retroactive -
Tags Retroactive -
Notes Retroactive -

 

Setting: Syllabus

Course Setting Retroactive Not Retroactive

Groups, Chapters, and Lessons

Retroactive

Note: Completed enrollments will not be required to take the Course again.

-
Sessions Retroactive -

Must Complete

(All lessons, in any order, All lessons, in order by chapter or Exams only)

  Not Retroactive
Pace Progress Retroactive -
Max Attempts on Assessments
(In Object Settings)
Retroactive -

 

Setting: Availability

Course Setting Retroactive Not Retroactive
Approver - Not Retroactive
Mandatory Course Retroactive -
Feature Course Retroactive -
Proctor - Not Retroactive
Access Date Retroactive -
Expiration - All Options Retroactive -
Due Date - All Options Retroactive -
Prerequisite - Not Retroactive
Course Visibility Retroactive -
Primary Department Editor Retroactive -
Additional Admin Editors Retroactive -

 

Setting: Completion

Course Setting Retroactive Not Retroactive
Certificate PDF - Edit Retroactive -
Certificate PDF - Add - Not Retroactive
Certificate Dates - Not Retroactive
Allow Re-Enrollment

Retroactive

-
Allow Failure

-

Not Retroactive
Leaderboard Points

-

Not Retroactive
Competencies - Not Retroactive
Credits

-

Not Retroactive
Post Enrollment - Not Retroactive

 

Setting: Messages

Course Setting Retroactive Not Retroactive
Enrollment - Not Retroactive
Completion  Retroactive if added prior to completion.  -
Nudge  - Not Retroactive
Nudge Frequency - Not Retroactive
Failure Retroactive if added prior to failure. -
Session Update  Retroactive if added prior to update. -
Session Enrollment - Not Retroactive
Session Approval - Not Retroactive
Session Reminder - Not Retroactive 
Instructor  - Not Retroactive
Mark Attendance Reminder Retroactive if added prior to completion. -

 

Setting: Resources

Course Setting Retroactive Not Retroactive
Add Resource Retroactive -

 

Setting: Course Uploads

Course Setting Retroactive Not Retroactive
Add Upload Retroactive -
Label Retroactive -
Instructions Retroactive -
Approver - Not Retroactive

 

Setting: More

Course Setting Retroactive Not Retroactive
Show Terms & Conditions

Retroactive

Note: Completed enrollments will not be required to acknowledge the Terms and Conditions.

-
Allow Comments

Retroactive

-
Mobile Device Alert

Retroactive

-
Allow Course Content Download

Retroactive

-

Enable for Mobile App

Retroactive

-
Mobile Companion Download

Retroactive

-
Recommended Courses

Retroactive

-
Enable Evaluation

Retroactive

Note: Completed enrollments will not be required to take the Course again.

-
Evaluation Required - Not Retroactive
Enable Course Rating Retroactive -
Audience Retroactive -
Goals Retroactive -
External ID Retroactive -
Vendor Retroactive -
Company Cost Retroactive -
Learner Cost Retroactive -
Company Time Retroactive -
Learner Time Retroactive -

 

 

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5 Comments

  • 3
    Avatar
    Matt Hannah

    Seems like this article could use an update. I would also be interested to know more about which messages are affected retroactively and which are unaffected.

  • 0
    Avatar
    Amanda Titus

    Hello, I believe this article is inaccurate.  Post-enrollments do affect users retroactively. 

    I just tried to test a scenario where the user would not be impacted retroactively when I updated the post-enrollment for a course, however, the user was automatically enrolled based on the post-enrollment rules even though they were enrolled in the course prior to me updating the rule. 

  • 0
    Avatar
    Ralph Nichols

    I have one course that was originally setup as online with no certification. I have changed the course now to online with certification. I have about 175 people who completed the course when it was in its original version(online no certification) which I need to now show as certified. How do I do that?

  • 0
    Avatar
    Patrick Fraley

    Hello,

    Some of this information is incorrect. The two I just specifically tested were

    1. Show Terms & Conditions --> This is retroactive if it is being toggled on.

    2. Certificate --> The certificate itself is retroactive if I replace one with another. However, adding or removing are not retroactive. 

  • 0
    Avatar
    Angie Branum

    If you go to the course activity report and sort by those that completed the course, select them all, edit to show "Not Completed" and Save. Leave all these learners selected and go back into "Edit Multiple" to mark them as complete. As of the manual completion, the presence of the certificate will now show on those users' transcripts. 

    **BIG caveat: the date when you mark them as 'Complete' will be the date that they show as complete in the system and their transcript. If you want an accurate transcript and completion date, you can go as far as noting the date and reentering their date as you process each learner individually. You can also do them in batches by month, every 6 months, year...Let me know if you need more explanation...I've had to test and consider this, as inactive courses only show on the transcript in some form if there was a certificate in the course at the time of completion.

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