The Learner Progress Report

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This article provides information on a portion of the Absorb system that has been updated with the Absorb Admin Refresh Experience.  The instructions and guidance in this article are intended for those whose environment has enabled the free Absorb Admin Refresh Experience upgraded. For more information about what is available with this, please check out the Absorb Admin Refresh Checklist!

Are you just getting started with this report? We recommend that you review the Roles & Permission section of this article before you continue.

Table of Contents


Overview

The Learner Progress Report provides you with a summary of a User's progress of active enrollments (Courses, ILCs, etc.) and their completions.  This report is similar to the Learner Activity Report, however, the Learner Progress Report measures the User's progress on a percentage basis. 

This report can help you gain insight on User average scores when completing enrollments and determine if training is continuing to move forward.  You can also initiate several different tasks and workflows from this report. 

Note: This report displays active User data.  Only active enrollments will be presented in this report.


About the Report

The Learner Progress Report is nested in the Reports menu of the Admin Refresh Experience.  Clicking on the report name will redirect you to the Learner Progress Report page.  Here you will see all active User progress and averages based upon your User Management permission set.

Example-The-Learner-Progress-Report (1).gif

 

Report Data

You can customize this report to provide information on any of the data points listed below.

Notes

Important: Fields that include a delta (Δ) symbol represent a User's individual Course progression.  The percentage is calculated using the number of Lessons per Course.  Keep this in mind when overriding a User's Course Completion Status so that matching adjustments are made to each of the Course Lessons too.

 

Data Column Description
Address This column displays the value populated in the User's Profile > Address field. 
Address 2 This column displays the value populated in the User's Profile > Address 2 field. 
Average Score (%) * This column displays the User's Average Score. This is calculated by the total score value divided by the number of Courses completed that include a score.
Note:  This percentage will only include active enrollments.  Historic enrollment information is not included.
City This column displays the value populated in the User's Profile > City field.
Complete *

This column displays the total number of Courses with the status of Complete listed on the User's Transcript.

Complete indicates the User has fulfilled all requirements within the training. 

Note:  This percentage will only include active enrollments.  Historic enrollment information is not included.

Country This column displays the value populated in the User's Profile > Country field.
Date Hired This column displays the value populated in the User's Profile > Date Hired field.
Date Terminated This column displays the value populated in the User's Profile > Termination Date field.

Department *

This column displays the value populated in the User's Profile > Department field.
Email Address This column displays the value populated in the User's Profile > Email Address field.
Employee Number This column displays the value populated in the User's Profile > Employee Number field.
Enrolled *

This column displays the total number of Courses, ILCs, Curricula, and Course Bundles the User is enrolled in. 

Enrolled indicates the User has selected this course to take or has been assigned training by an Admin.

Note:  This percentage will only include active enrollments.  Historic enrollment information is not included.

First Name * This column displays the value populated in the User's Profile > First Name field.
ID (User ID) This column displays the User's ID.
Job Title This column displays the value populated in the User's Profile > Job Title field.
Language

This column displays the value populated in the User's Profile > Language field.

Note: If a language has not been identified, this field will be blank.

Last Logged In This column displays the date and time that the User last logged into the LMS. 
Last Name * This column displays the value populated in the User's Profile > Last Name field.
Learner Date Added

This column displays the date and time that the User Profile was created.

Note: This is a system-generated value and is not a visible field within the User's Profile.

Learned date Edited

This column displays the date and time that the User Profile was edited.

Note: This is a system-generated value and is not a visible field within the User's Profile.

Location This column displays the value populated in the User's Profile > Location field.
Middle Name This column displays the value populated in the User's Profile > Middle Name field.
Notes This column displays the value populated in the User's Profile > Notes field.
Phone This column displays the value populated in the User's Profile > Phone field.
Postal Code This column displays the value populated in the User's Profile > Postal Code field.
Progress (%) * Δ

This column displays the User's Complete progress percentage.

This is calculated by dividing the total number of selected Courses that are Complete divided by the total of Courses the User is Enrolled in.

Note:  This field will be empty unless a Course filter has been applied and individual Courses selected for the report.

Progress of Enrolled (%) * Δ

This column displays the User's enrollment progress percentage.

This is calculated by dividing the number of Courses the User is Enrolled in by the number of Courses Complete.  

Note: The default settings will calculate all of the User's Enrolled Courses unless you filter the report by a specific Course.

State/Province This column displays the value populated in the User's Profile > State/Province field.
Username *

This column displays the value populated in the User's Profile > Username field.

The Username is a name-based identity used to distinguish each User as they are added to the LMS. Also referred to as the User’s Login.

 


Report Actions & Mass Action Options

Learner Progress Report 

After generating a report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand frame of the page. This menu is context-sensitive. The options for Actions and Mass Actions that are available will change depending on the content you are selecting.

  • An individual row selection will open the Actions menu.
  • Multiple row selections will open the Mass Actions menu.

Note: Action options are dependent on your individual Admin Role permission(s).  Some actions listed in the table below may not be available to all Admins.  If you have questions related to your permission set, please contact your local System Admin for details.


Actions

The actions listed in the table below are can be applied to a single enrollment

Action Menu Option Description
Edit User Click this button to launch a workspace to edit the User.
Message User Click this button to launch a workspace to compose and send a message.
User Transcript Click this button to launch a workspace to view the selected User's full training history.
View Enrollments Click this button to launch a report where you can view and update the selected User's enrollment status in any training they are enrolled into.
Deselect Click this button to clear current selections.

 

Mass Actions

The actions listed in the table below are can be applied to multiple enrollments at a time. 

Action Menu Option Description
Message Users Click this button to launch a workspace to compose and send a message to individual Users, a Group, or a Department.
Change Department Click this button to launch a workspace where you can reassign the selected Users to a different Department.
Enroll Users Click this button to launch a workspace where you can enroll the selected Users in any training contained in the system.
Deselect Click this button to clear current selections.

 


Report Roles & Permissions

Learner Progress Report

Please note that your environment may use customized Role(s), Permissions, or a combination of both to regulate access to this report.

If you have questions or need assistance, please contact your local System Administrator to review your current permission set. 

Required Role Permissions

Role: Section Access Permission(s) Needed
Reports > Learner Progress View or Modify permission
Users View or Modify permission

 

Suggested Role Permissions

Keep in mind that you may need to adjust Course level Course Administrator permissions.

Role: Section Access Permission(s) Needed
Users > Departments View or Modify permission
Courses > Enrollments View or Modify permission

 



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