Role Administration

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This article provides information on a portion of the Absorb system that has been updated with the Absorb Admin Refresh Experience.  The instructions and guidance in this article are intended for those whose environment has enabled the free Absorb Admin Refresh Experience upgraded. For more information about what is available with this, please check out the Absorb Admin Refresh Checklist!

 

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Overview

The Roles page (also referred to as the Role Administration page), provides you access to manage all Roles created within your Absorb LMS environment. When on the Role Administration page you can add new Roles, edit existing Roles, view Users associated with the Roles, and much more!

Absorb provides standard Roles that are specific to certain functionality within the LMS. If the standard Roles do not meet your need, customizable Roles can be created.  Roles define what Admins can do within the LMS. For more information regarding Roles, please visit the Admin Roles & Permissions article.

Note: Default System Roles (Admin, Business Intelligence Viewer, Create Editor, Instructor, Reporter, System Admin) permissions cannot be modified. If you require a different permission configuration, you can Duplicate an existing Role and adjust permissions as needed.

 

Page Details

The Role Administration page is nested within the User menu. When Admins first navigate to this page they may be presented with a default report view, a favorite saved layout or the shared organizational default layout.

From the Role Administration page, Admins will be able to do the following:

  • Add new customizable Roles
  • View standard Roles
  • Edit customizable Roles
  • Duplicate Roles
  • View Users with the Role
  • Delete Roles

 

Report Data

You can customize this report to provide information on any of the data points listed below.

Notes

 

Data Column Description
Date Added

This column displays the date and time the Role was created in the system.

Date Edited This column displays the date and time the Role was last updated in the system.
Description* 

This column displays the value populated in the Description field of Role > General section. 

ID

This column displays the Role ID automatically generated by the LMS when the Role was created.

Name*

This column displays the name of the Role. 

 


Actions & Mass Action Options

Role Administration

After generating a report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand frame of the page. This menu is context-sensitive. The options for Actions and Mass Actions that are available will change depending on the content you are selecting.

  • An individual row selection will open the Actions menu.
  • Multiple row selections will open the Mass Actions menu.

Note: Action options are dependent on your individual Admin Role permission(s).  Some actions listed in the table below may not be available to all Admins.  If you have questions related to your permission set, please contact your local System Admin for details.

Actions

The actions listed in the table below are applied to a single Standard Role selection

Action Menu Option Description
View Role

Click this button to launch a workspace to view the permissions assigned to the selected Role.

Duplicate Role

Click this button to duplicate the selected Role. A workspace will launch where you can view and edit the Role settings.

View Users

Click this button to launch a workspace to view and manage the users associated with the Role.

Note: Only Active Users will display in the default view.  Filter results to include those with a Status of "Inactive" to expand results.

 

The actions listed in the table below are applied to a single Custom Role selection

Action Menu Option Description
Add Role Click this button to launch a workspace to add a new Role.
Edit Role Click this button to launch a workspace to edit the selected Role.
Duplicate Role

Click this button to duplicate the selected Role. A workspace will launch to view and edit the Role Settings.

Note: Please be aware that duplicating an Admin or System Admin Role copies aspects of the Roles that are not visible or configurable.

View Users

Click this button to launch a workspace to view and manage the users associated with the Role.

Note: Only Active Users will display in the default view.  Filter results to include those with a Status of "Inactive" to expand results.

Delete Role

Click this button to launch a workspace to delete the selected Role.

Note: Any Roles removed using this method are permanently deleted from the LMS and cannot be recovered.

Deselect Click this button to clear current selections.

 

Mass Actions

The actions listed in the table below are applied to multiple Custom Roles at a time

Action Menu Option Description
Delete Roles

Click this button to launch a workspace to delete the selected Roles.

Note: Any Roles removed using this method are permanently deleted from the LMS and cannot be recovered.

Deselect Click this button to clear current selections.

 


Roles & Permissions

Role Administration

Please note that your environment may use customized Role(s), Permissions, or a combination of both to regulate access to this report.

If you have questions or need assistance, please contact your local System Administrator to review your current permission set. 

Required Role Permissions

Role: Section Access Permission(s) Needed
Users > Roles

View or Modify permission

Note: You will only see Roles that have equivalent or fewer permissions to your own.

 

Suggested Role Permissions

Role: Section Access Permission(s) Needed
Users

View or Modify permission

Note: You can only edit Roles that have equivalent or fewer permissions to your own.

 

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