Generated Report Administration

Updated February 24, 2023 16:17

Overview

The Generated Reports page, also referred to as the Generated Reports Administration page, allows you to view any Report you have previously created and chosen to export from an administrative report page.

To be able to export information from the system, a report must be generated. Once the request to Generate a Report File has been made, the report will appear in the table on the Generated Reports.

Important: Please note that Generated Reports are static. Generate Reports contain the historical information that was available at the date and time it was created.

Admins can only view their own Generated Reports
- Note: Custom Roles must have Generated Reports selected to have access to this page.
System Admins can view all Generated Reports.

About the Report

The Generated Reports Administration page can be accessed through the Setup menu of the Admin Experience. From here you can export and delete Generated Report files.

You can customize this report to provide information on any data points listed below.

Notes

Fields with an asterisk (*) symbol are included in the Report's default layout.
Custom fields configured in your portal settings will also be available.
Remember that opening a report may also include a favorite saved layout or a shared default organizational report layout.

Data Column	Description
Created By*	This column displays the First Name and Last Name of the Admin who originally Generated the report.
Date Added*	This column displays the calendar date and time the Generated Report was first exported.
ID	This column displays the Generated Reports' identifier automatically assigned by the LMS and can be used in creating deep links in Absorb.
Nickname *	This column will display the Nickname designated to this report when you created it as a Saved Layout.
Report Format*	This column displays the format, either CSV or Excel, that was chosen for the report.
Report Type*	This column displays the name of the Administration page in Absorb where the Generated Report was originally created.
Time to Generate	This column displays the hours, minutes, and seconds, 0h 0m 6s, it took to create the Generated Report.

Note: The refreshed Admin Experience does not support Generated Reports that contain multiple columns with the same name to be exported as an Excel file.

To retain a Generated Report with multiple columns with the same name, you will need to export the data as a .CSV file.

Report Data & Time Considerations

When exporting data from your Absorb LMS portal, please be aware of how the Date and Time values may vary based on different settings within different regions.

The Calendar Date and Time information used in Absorb reports are based on a couple of factors:
- Your device's time (computer, laptop, smart device, etc.)
- Your Absorb LMS portal's Default Time Zone selected. This is visible in Portal Settings > Defaults.
Exported report data will be formatted as per the chosen options in Portal Settings > Defaults unless Microsoft Excel settings override the format.
Exporting report files as .CSV will remove all applied formatting.

Why does Report Generation Take a Long Time?

Generating Report Files normally takes seconds to complete, but on some occasions when there is a large or complicated file to assemble, the system may need a little more time to process the export. Should this ever happen the Report Generation in Progress modal will display and provide a status on how long the report will take to generate.

The Admin can choose to close the Report Generation in Progress modal and continue working or wait until the Download button is available within the modal. If the Admin has chosen to close the modal, the report will only be available to download from the Generated Report Administration page, unless the Admin has chosen the option to Send Email Upon Completion.

Example: Admin Refresh Experience Report Page

Example: Previous Absorb LMS Interface

Roles & Permissions