Learning Object: Use Existing


This article provides information and guidance on a portion of the Absorb LMS Admin Experience that is now upgraded to the Admin Refresh Experience.

Please visit our Absorb Admin Refresh Checklist article for more details about what is available with the free Absorb Admin Experience upgrade.

Use Existing 

Admin Refresh Experience: Learning Objects

Table of Contents


Introduction to Learning Objects

Learning Objects are the elements of an Online Course that contain the training content, such as e-learning modules, videos, external links, etc. You configure Learning Objects within the Syllabus Course Setting block when building or editing Online Courses. 

Use Existing

The Use Existing Learning Object feature allows you to use and apply SCORM, TinCan, or AICC files that have already been uploaded into the system to a new or updated Online Course.  This functionality lets you create Online Courses that contain content (Learning Object) that is already distributed through different Courses.

The files that you have permission to view (per your Admin Role settings) will still be visible when configuring the Use Existing Learning Object.  You may also be able to view these files in the new Lessons report located in the Courses Admin menu. 

Note: If Course Visibility has been restricted to specific Admins of a Department(s), then it will also restrict the Lessons included in this course(s) as well. 

Use Cases

Multi-Tenant Clients

Organizations that have multiple client Administrators within one LMS, couldn't certainly use this feature to share their content with the clients. Clients could pick and choose the eLearning files from the Re-Use Existing Object, without seeing how other clients are using the content. The clients will be restricted from seeing client-specific files when the Course Administration feature (Course Visibility) is activated. 

New Hire Training

The Organization creates different training paths for different jobs, that Users must complete within 3 days of being hired. All jobs must take the Employee Handbook, Health and Benefits, and System Administration. In addition to the standard training, the User must take job-specific content. They can pull through the 3 common files within their course using the Re-Use Existing object. 


How to Add the Use Existing Learning Object

  1. Navigate to the Online Course and select Edit or select Add Online Course. The Edit Online Course page will open up.

  2. From the Edit Online Course page, scroll down to the Syllabus section. Select Add Learning Object.

  3. From the Add Learning Object pop-up window, choose the Use Existing option and select Next.

  4. The Lessons report modal will display. From this modal, the Admin can select the file they would like to use in their lesson. Select Next

  5. Configure the Learning Object settings:

    Setting Details
    Title Enter the Learning Object's name.  This is a required field and is visible in both the Admin and Learner interfaces.
    Source Important: The File radio button will be selected but not editable by default.
    After the new Learning Object has been saved and added to the Syllabus, this setting can be adjusted.
    Description Optional: Enter a Description.  The Description provides details about the Learning Object.  It is visible in both the Admin and Learner interfaces.

    Click the radio button to select an option for Desktop display:

    • Launch in a modal (iFrame) = Object content will launch within the existing browser page.
    • Launch in a popup = Object content will launch in a new pop-up window.

    Note: If the eLearning Course is designed to require the User to select a button within the course in order to close it out and provide a completion, then you may want to consider using the Popup option. The Course should always be tested from the User view, to be sure it works as intended. 


    Click the radio button to select an option for Mobile device display:

    • Launch in a modal (iFrame) = Object content will launch within the existing browser page.
    • Launch in a popup = Object content will launch in a new pop-up window.
    Width Leaving the width blank will launch the course in full browser width. To override this, enter a new numeric value into the field.
    Height Leaving the height blank will launch the course in full browser height. To override this, enter a new numeric value into the field.
    Lesson Contains Assessment

    This option determines whether or not the Learning Object will count towards the Online Course's final score. 

    On - Assessment count towards the final score. When toggled On, the following options will be visible:

    • Assessment Weight: In scenarios where multiple quizzes exist in the same course, you may want to factor each of their scores towards your overall course score. Assessment weight allows you to determine how heavily each quiz will impact your overall course score. If this is set to 0, no score will be passed to any fields that report on the course-level score.
    • Maximum Attempts: Enter a number representing the number of times a Learner can launch the e-learning module. See important notes.

    Off - Assessment will not count towards the final score.

    Notes This is an optional field where Administrators can add notes about the Learning Object in this field. The information entered here will only be visible within the Admin experience.

  6. Select Apply to add your Learning Object. 


Roles and Permissions

Please note that your environment may use customized Role(s), Permissions, or a combination of both to regulate access to this report.

If you have questions or need assistance, please contact your local System Administrator to review your current permission set. 

Required Role Permissions

Keep in mind that you may need to adjust Course level Course Administrator permissions.

Role: Section Access Permission(s) Needed
Courses > Online Courses View or Modify permission
Courses > Lessons View or Modify permission


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