Course Equivalencies can be used to create a parallel between any two or more pieces of content for reporting purposes.
Potential use-cases include content offered in a variety of languages, equivalent training broken down by region, department focused learning paths with comparable content across the organization, and more.
At this point in time, Online Courses can be defined as equivalent and up to 30 courses in total can be configured as equivalent to one another.
Course Equivalencies are disabled by default, and the Course Equivalencies portal toggle needs to be enabled under the Info tab in Portal Settings by a System Administrator.
In addition to the Course Equivalencies functionality, Course Language Filtering is now available in the Learner Experience catalog, read more about this here.
Course Visibility and Multi-Tenancy
Courses which are outside the Course Visibility scope of the Administrator adding or modifying the course will be displayed with a * next to the Course Name.
Clients who have a multi-tenancy scenario should be cautious of this when configuring their Course Equivalencies:
- If an Administrator who can see multiple sub-tenants defines a Course from one tenant as equivalent to a Course from another tenant, then when the Administrator for each tenant views their respective course, they will be able to see the other Course Name (It will be marked with a *.)
- When reporting on Course Equivalencies, Administrators will continue to only be able to see Courses within their Course Visibility scope along with Users within their User Management scope.
Configuring Course Equivalencies
When adding or modifying an Online Course, the Equivalent Courses field is available in the General section.
Courses which align with the Course Visibility of the Administrator creating or modifying the Course can be selected as Equivalent Courses.
Up to 30 Courses can be defined as equivalent to one another.
Courses which are already defined as equivalent to other Courses that are then defined as equivalent to a new course are all considered equivalent to each other. This will be reflected in the following ways:
- A count of Equivalent Courses will be displayed on the Selection Modal.
- All of the Equivalent Courses selected will be displayed on the Confirmation Modal.
Once the set of Equivalent Courses has been reviewed, the following will be displayed when the Administrator returns to the Course configuration form:
The following details are displayed for each Course:
- Course Name
- Course Language
- Status (Active/Inactive)
- Courses outside the Administrator’s Course Visibility are marked with *
The following Additional Details can be displayed:
- Course Description
- Awarded Competencies
It is also possible to use ‘Edit' to quickly access the Course to validate additional Course Details:
- This will be displayed in a new tab within the browser.
- If the Course cannot be modified by the Administrator they will be returned to the landing page for Administrators (Admin Dashboard).
As indicated in the note at the top of this article, courses which are outside the Course Visibility scope of the Administrator adding or modifying the course will be displayed with a * next to the Course Name.
- Details will not be displayed for Courses outside the Administrator’s Course Visibility.
- Courses outside the Administrator’s Course Visibility cannot be un-associated from the other Courses which are defined as equivalent.
Removing a Course from the Equivalent Courses field will remove it from all of the Courses still contained in the Course Equivalency configuration.
Reporting on Course Equivalencies
A combination of the Course filter and new Include Equivalent Courses refinement filter can be used to report on Course Equivalencies across the following reports:
- Course Activity
- Course Enrollments
- User Enrollments
Roles & Permissions
Administrators need to have the Equivalent Courses and General permissions under Online Courses to configure Course Equivalencies.
The Admin and System Admin default roles have this permission set, and this permission can be enabled for Custom Admin Roles as well.