How to View a Learner’s Group Membership

Groups are heavily used to customize and automate course enrollments in cases where the Departments don’t provide enough flexibility. Being able to track a Learner’s groups membership is helpful to determine if you captured the correct people for the group driven marketing activities or course enrollment. 

This article demonstrates how to run a report on a single Learner and see all of the groups the Learner belongs to.

Viewing Groups Membership

There are two ways to determine the Groups membership of a User: using the View Groups action in the Users Report or applying a dedicated filter in the Groups Report

From The Users Report 

  1. Navigate to the Users Report page by clicking the Users button from the Admin Menu and choose Users from the sub-menu. 

    Users Report.png
  2. From the Users Report, select the User that you want to view group membership for.

  3. Click View Groups in the action panel on the right.

    View Groups.png

You will be routed to the Groups Report view with the previous User already selected as a filter and the report will only show the groups this user belongs to.


From The Groups Report 

  1. Navigate to the Groups Report page by clicking the Users button from the Admin Menu and choose Groups from the sub-menu. 

    Groups Report.png
  2. From the Group Report page, click the Add Filter button at the top of the table.

  3. From the list of available filters pick Users (at the very bottom).

    Add Filter.png

  4. Select the User whose group membership you’d like to see.
  5. Click Add Filter. The table will be updated to show only the lists of Groups this user belongs to. 

    List of Groups.png


Roles & Permissions

Below are the Required Role Permissions Admins will need to access User and Groups Report and the Suggested Role Permissions Admins may want to have in combination with what is required.

Please note that your environment may use customized Role(s), Permissions, or a combination to perform these activities. If you have questions or need assistance, please contact your local System Administrator to review your current permissions.

Required Role Permissions

Role: Section Access
Permission(s) Needed

View or Modify permission


Users > Groups

View or Modify permission


Suggested Role Permissions

Role: Section Access Permission(s) Needed
Users > Departments 

View or Modify permission



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