Learning Object: Tasks

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Applies to: Starter, Pro, Plus, & Enterprise Plans

Task-type learning objects offer great versatility to how your users can engage in your courses, and also can serve as critical knowledge retention tests. Tasks can be added alongside any other lesson type in the SYLLABUS tab when editing a course.

There are several types of tasks available to choose from, each with their own strengths and use-cases. Each task type has its own set of configurations which will be outlined here. 

Simple Tasks

Simple tasks, as you may have guessed, are the simplest tasks available. These are most often used to manage tasks that are to be performed outside of the LMS, but that you still want to track completion of in the LMS. The NAME and DESCRIPTION of the learning object will be used to communicate to your learners the actual task to be completed. When launched by a learner, simple tasks will remain locked in the Not Started status until manually graded or otherwise reviewed by an administrator in the TASKS report.  

  • ALLOW NOTIFICATION: This option can be enabled to notify administrators when a learner has confirmed that their task is ready to be reviewed. The notification that is to be sent to administrators can be configured in the MESSAGES tab in the same task learning object setup.
  • SCORE TASK: Similar to assessments in Absorb LMS, tasks can be configured with a minimum passing score and also the weighting that is to be applied when comparing this learning object's score with others in the course in determining the overall course score. 

From the learner side, simple tasks offer the most basic interaction end-user experience. When launching this lesson, they will be presented with your description of the task to be completed ("Contact your manager..." can be changed to whatever you'd like). The optional blue button at the bottom ("Click below to confirm...") will trigger a notification to the administrator, if enabled for the task. Regardless, when the user closes the lesson window they will be marked as IN PROGRESS. Simple tasks do not auto-complete, requiring review/grading by an administrator before being manually marked complete. 

Assignment Tasks

Assignment-type tasks are very similar in scope to simple tasks, with a few additional options: 

  • ALLOW USER UPLOAD: This will allow the learner to upload a file to the LMS for review by an administrator. This is useful in any scenario where having a user upload a file to the LMS can be used to test their retention of a concept by putting it to practical use. Assignment tasks with this setting enabled can also be used to distribute text-based assessments that the learner is to fill out and return for grading.
  • SCORE TASK: Similar to assessments in Absorb LMS, tasks can be configured with a minimum passing score and also the weighting that is to be applied when comparing this learning object's score with others in the course in determining the overall course score. 

From the learner side, assignment tasks will present the learner with the custom description/instructions that you provide, or upload files using the BROWSE button: 

Currently, the following file types can be uploaded to assignment tasks by your learners: 

  • csv
  • doc
  • docx
  • gif
  • jpg
  • m4a
  • mp3
  • mp4
  • pdf
  • png
  • ppt
  • pptx
  • wav
  • xls
  • xlsx

Certificate Tasks

Certificate-type tasks give your users the option to upload certificates that they have obtained outside the LMS, but that you would like to have a record of within the LMS. The user has the ability to enter an issue date and expiry date that can be directly applied to the user's Absorb certification for completion of the course, tying in to all of the standard certificate functionality Absorb has to offer.

  • ALLOW AUTO PROCESSING: With this toggle turned on, certificates that are uploaded by your users will be immediately applied to their learner transcripts without any intervention from an administrator, and the task marked as complete. With the toggle turned off (default), each user upload will require administrator review before being applied to the transcript. 

As seen from the learner interface, certificate tasks allow the user to upload the certificate file itself, and provide the issue/expiry dates: 

Self-Reported Tasks

Self-reported tasks allow your users, much as the name suggests, to report their own information on training that they have already completed outside of the LMS, that you would also like to track inside the LMS. These tasks also allow for your users to provide more information on the course such as dates, credits, cost, and certificates earned. 

  • ALLOW USERS TO REPORT THEIR OWN SCORE: This toggle will enable your users to provide the score that they achieved in there training, and this score will automatically be applied to the lesson in your course.
  • ALLOW USER UPLOAD: This will allow the learner to upload a file to the LMS for review by an administrator 

From the learner interface, self-reported tasks allow the user to report on multiple data points that may be relevant to the activity that they are reporting on. This includes things like COMPLETION DATE, SCORE, TIME SPENT,and VENDOR. 

 

Notifying Admins

As several of Absorb's task types require admin action to mark completion, it is important to notify your administrators once a task has been initiated. When adding a task learning object, a MESSAGES tab is available to enable and configure the message that will be sent to your administrators letting them know further action is required. Notifications can be enabled for assignment and certificate-type tasks, as well as any simple-type tasks that have the ALLOW NOTIFICATION toggle enabled. Similar to Absorb's course messaging functionality, you have the ability to use the global template for your portal or to configure a custom template specific to this task. To change the default global template that is populated, system admins can edit MESSAGE TEMPLATES > TASK NOTIFICATION

Reviewing Tasks

Absorb has a dedicated TASKS report that allows administrators to manage their users' tasks, including marking completion, grading, accessing uploaded files, and messaging users. These actions can be performed on single users or for multiple users in bulk. 

By selecting one or more users and clicking MANAGE in the sidebar, you will be taken to the MANAGE TASK page. Here you can mark a user's lesson status, grade the task, and download the user uploaded file. Administrators also have an ADMINISTRATOR UPLOAD section (only available for assignment-type tasks) where an administrator can upload a file to add to the user's attachments, or replace the file that the user has uploaded. Adding any data to Upload Description will store the data in Absorb, however this data is not displayed in the admin or learner UI.

 

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