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Absorb Content Search

Updated

This article contains information related to the July/August 2025 Minor Update. To stay updated on new features and updates, please see our Release Notes.

To enable our clients who have purchased Absorb Content to browse, review, and determine which pieces of content they want to share with their Learners; we have implemented the new Absorb Content Catalog. Administrators can use all the same Filters previously available on the report style Catalog along with new visual Category browsing. Additionally the option to Preview a course before converting it into an LMS course is available. This refined Catalog is closely aligned to how content is presented by our content partners and should feel right at home for clients who are familiar with those experiences.

 

Opening the Content Report

The Content Report is located under the Courses menu instead of the Reports menu. The following steps detail the method to locate and open the report:

  1. Access the Admin Interface in your Portal.
  2. Click the Courses button on the left hand side. This will open the Courses menu.
  3. Select Absorb Content from the Courses menu. The Absorb Content report will open.
    Untitled-1.jpg
Content Expiration Warning

When your Absorb Content contract is within 90 days of the expiration date, a warning will appear on both the card and table version of the Absorb Content Report.

Absorb_Content_Feb_Release.png

Content Retirement Warning

When Courses in your Absorb Content contract are within 90 days of their archive (retirement) date, a warning will appear on both the card and table version of the Absorb Content Report.

The filter in the warning can be applied to quickly narrow down the report to only show those Courses nearing retirement.


Absorb Content Report - Courses Retiring Warning - Action Highlighted.png

 

Contract Selection

When an Administrator accesses the Absorb Content report, one of their available contracts will be automatically selected. If a client has access to multiple content contracts, then the one which appears first alphabetically will be selected by default. The selected contract appears in a drop-down menu in the top right corner of the report.

Absorb Content - Contract Selector Revised.png

Absorb Content Report - Table View Neutral.png

 

If you are using a Pick Contract, you can now access this on the new Absorb Content Report.
Absorb Content Report - Pick Contract.png

 

If the Administrator does not have access to any contracts, then a message will appear directing them to engage with account management to get a Content Contract added.

Absorb Content - No Contracts Banner.png

 

The Converted to Course column displays a Yes or No value, depending on if the content has been converted to a Course. There are two instances where No would be displayed in this column. One is that a content update is available and the new version of the content has not been converted yet. The second is that the content was converted from a trial catalogue and not the full catalogue. When viewing content from the full catalogue, the Converted to Course field will display No as the content was not converted from the full catalogue.

 

Category Filters

When browsing the Absorb Content report, there are two ways in which Category Filters can be applied. One is through the standard Filter which can be reached using the recommended Filter or the funnel icon.

The other is using the Category tiles that are displayed for contracts which leverage Categories.

Absorb Content - Categories Neutral Revised.png

 

When a Category tile is selected, it is applied as a Filter and the courses displayed align to that Category. Additionally any nested Categories are displayed; these Categories can be selected and will then be applied as the Category filter. Only one branch of a Category hierarchy can be selected at a time.

Absorb Content - Categories Drilled Down Revised.png

 

When a Category tile has been selected, it is possible to navigate back up through the hierarchy using the arrow button which appears to the left of the selected Category name.

 

Available Category Filters

It is possible to leverage several Filters when browsing the Absorb Content report, the following Filters are available for use:

  • Author

  • Content Type

  • Converted to Course

  • Date Archived

  • Description

  • Duration (min)

  • Languages

  • Last Publication Date

  • Mobile Compatible

  • Tags

  • Title

  • Topics

Absorb Content - Filters Revised.png

Absorb Content - Filters Applied Revised.png

 

Course Details

The courses contained within a contract are displayed in the form of Course Cards, the following details are displayed on each card:

  • Thumbnail

  • Course Title

  • Content Type

  • Duration

  • Author

  • Publisher Rating

absorb-content-search-course-card-ratings.png

 

It is possible to interact with each Course Card and view additional details about the course, including the following:

  • Course Poster

  • Course Title

  • Content Type

  • Author

  • Publisher Rating

  • Description

  • Learning Objectives

  • Tags

  • Duration

 

Publisher Rating and Learning Objective Availability

Note that both the Publisher Rating and Learning Objectives will only display for a Course when they are provided by our publishers. They are currently available for Amplify Max and will extend to other Courses when available.

absorb-content-search-course-card-details.png

 

The following Actions are available on each Course Card, and from the details view:

  • Convert

  • Preview

It is possible to use the Select Courses Action to enter Select Mode. In this mode, it is possible to select as many courses as there are displayed on the page.

It is possible to use the Convert to Course Action to Convert the courses which have been selected.

Absorb Content - Select Mode Revised.png

 

Content Highlights

To assist with content selection, two content highlights are available: New Releases and Top Rated. New Releases displays recent additions to the content library. Both highlights will refine as filters are added to the page. Top Rated content provides direction on the most popular content items based on publisher ratings.

Content highlights contain the same elements as Course Cards, and can either be actioned individually or using Select Mode for multiple Course conversion.

 

New Releases

Available for Amplify and all content contracts, New Releases displays 30 content items in order from newest to oldest based on the Last Publication Date of that content.  As filters are added and the selection is refined, the New Releases carousel will update based on the current filters. When the selection is refined and the number of content items is less than 250, the highlight carousel is removed, allowing Administrators to focus on their filtered content and make a selection.

absorb-content-search-content-highlights-new-releases.png

 

Top Rated

Currently available for Amplify Max, Top Rated will highlight the top 30 rated content items based on publisher ratings.  As filters are applied, the Top Rated carousel updates to show the top content for that selection. When the filtered selection results in a count of less than 250 content items, the highlight carousel is removed, allowing Administrators to focus on their filtered content and make a selection.

absorb-content-search-content-highlights-top-rated.png

 

Course Preview

When the Preview Action is used from either a Course Card or the Details view, the course will open in a pop up Course Player.

The Administrator can complete the course without any activity data being recorded.

Absorb Content - Preview.png

 

Course Conversion

When converting content to a Course, Administrators can assign Enrollment Rules to enable the new Courses to be delivered to Learners. Options for Self Enrollment, Automatic Enrollment, Manager Assignment, and Approval are included. Further details about these options are outlined in the table below:

Setting Options
Automatically Detect Language
  • On (default).
    • Sets the Course Language based on the detected Language of the content object.
  • Off
Allow Self Enrollment
States
Off

Specific:

  • Users
  • Groups
  • Departments
  • Self Enrollment Rules

All Learners
Enable Automatic Enrollment
States
Off

Specific:

  • Automatic Enrollment Rules

All Learners
Enable Manager Enrollment

States

Off

  • Default
  • No Manager assignment enabled.

Specific:

  • Specific Managers can assign this Course to their Learners.
  • Managers/Groups or Departments.
    absorb-content-search-course-conversion-manager-approval.png
    • Managers:
      • Select specific Managers from a list of all LMS Managers.
        absorb-content-search-course-conversion-specific-managers.png
    • Groups:
      • Select from specific Groups.
        absorb-content-search-course-conversion-specific-groups.png
    • Departments:
      • Select from specific Departments.

All Managers:

  • All Managers will be able to enroll the Learners they manage into this Course.
Approval

Determine if any Approval is required for Learners to enroll in the Course. Available for both individual or bulk conversion. This control has four states:

States

None:

  • This is the default state where no approval is required for Learners to enroll.
  • Help text reads: "No approval is required to enroll."

Course Editor:

  • When this option is selected, the Course Editor must provide approval prior to enrollment.

Supervisor:

  • This option requires a Learner’s Supervisor to provide approval prior to enrollment.

Administrator:

  • A User’s Department Administrator in the system may provide approval for a Learner to enroll in this Course.

Other:

  • Specifically chosen system Users to provide Learner enrollment approval.
  • Other Approval brings up the search/multi-select dialog for Users in the Portal.
  • Once selected, the User names will appear as a chip within the dialog box.

States
Certificate Determine if the default Certificate for the LMS will be awarded for the Course.
Category Determine the LMS Category that the Course will be added to.
Time to Complete
  • Off.
  • Automatic.
    • Will calculate the Course Duration as an average once at least 5 Learners have completed the Course.
  • Manual.
    • Set an optional lower and mandatory upper bound of the Course Duration.
  • Lesson Duration.

    • Default.

    • Calculates based on the sum of Lesson Duration.
Admin Editors Determine which Admins will be set for the Admin Editors field.

 

image-20250715-174511.png


image-20250715-1745112.png

 

Additionally, when the Convert Action is used from either a Course Card or the Details view, the following attributes of the Course will be propagated to the Course and Lesson which are created.

  • Author
    • This will appear on the Lesson.
  • Content Type
    • This will appear on the Lesson.
  • Duration (Minutes)
    • This will appear on the Lesson.
  • External ID
    • This will appear on the Lesson.
  • Tags
    • This will appear on the Course among other Course Tags.
  • Time to Complete
    • This will appear for Learners on the Course Card and Detail pages.
  • Language
    • If Automatically Detect Language is on (default), then the Language will be set on the Course provided the detected Language is in the configured set of Portal Languages.

 

The fields outlined above can be added as fields and filters on the following reports:

  • Courses
  • Course Summary

Edit Lesson - Content Meta Data Fields.png

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