Absorb Engage: Billboards

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Introduction

With the Absorb Engage upgrade, you can motivate learners and promote messages with eye-catching Billboards. A Billboard can present as a video or photo banner and appear in multiple locations on the Learner Dashboard.

Awarded the largest and most prominent space in the entire Learner Interface - the first page, top, and center, Billboards are an excellent place to make announcements, start new initiatives, promote the resources available.

Table of Contents

Note: Your Absorb LMS environment may come with four pre-built Billboards. These serve as an example of how to use and configure settings. Feel free to modify or delete these as needed.


 

Instructions: Add New Billboards

 

Video Overview

 Coming Soon!

 

Written Instructions

Step Instructions
1. Navigation Menu

To begin, click the Engage button on the navigation menu. 

  • This action will open sub-menu you can use to navigate to Absorb Engage tools. 
  • From this menu, select Billboards.
2. Billboard Button

From the Billboards Report page, click the Billboard button from the right-hand context menu.

  • This action routes you to the Add Billboard form.
  • The Add Billboard form is where you configure the information you wish to share.
3. Title

Enter a Title for the Billboard.

  • This field and its information is not shown in the Learner Interface and is used for administrative identification only.
  • This is a required field.
4. Description

Enter a Description of the Billboard.

  • This field and its information is not shown in the Learner Interface and is used for administrative identification only.
5. Billboard Type Choose a Billboard Type (format) by clicking on the checkbox of either option: Image or Video.
6. Choose File  
If Billboard Type is... Then...
Image Click the Choose File button to upload an image file. (950 x 366 pixels)
Video Click the Choose File button to upload an image file to serve as the Video Poster, a static image placeholder shown until the video is played. (950 x 366 pixels)

 

Continued Instructions: Billboard Type Image

Step Instructions
7. Target URL

The Target URL field is an optional setting available for Image Billboards. Use this to redirect a Learner to an external site, internal site, or directly within the LMS.

  • The URL address needs to include "https://".
8. Author

The Author field will automatically populate with the name of the administrator who initially created the Billboard. 

  • This value can be changed by clicking the field and selecting a new name from the drop-down menu.
9. Order

Enter a numeric value to set the sequence of the current Billboard in relation to others.

  • Important: This number also used for the master ordering of all Billboards present within the LMS.  Learners will only see Billboards they have access to per the Availability Rules.  Learners will always have their Billboards follow the master sequence, which will prevent displaying any Billboards that they are not permitted to view.
  • If this field is left blank, it will automatically default to the last position of the sequence.
10. Tags Use Tags to help the Learner Interface identify where the Billboard Type can be included as an option on the Dashboard Page layout.
11. Publication

Click the toggle button to choose a publication status: Not Published or Published.  The default setting is Published.

If Publication is... Then...
Not Published The Billboard will not be visible to Learners and only accessible from the Admin Interface.
Published Once saved, the Billboard will be immediately displayed and visible to Learners the next time they navigate to the Dashboard.
12. Availability Tab

The Availability Tab is where you establish rules to identify which learners will have visibility of the Billboard.

Default settings will automatically include all users within your Absorb LMS environment.

Select the Add Rule button to create and apply Availability Rules to the Billboard.

13. Save  Click the Save button to save and close the Billboard.

 

Continued Instructions: Billboard Type Video

Step Instructions
7. Video (Webm)  The WebM format is a royalty-free version of the HTML 5 video format and is compatible with most web browsers - except with the Apple Safari browser.  If your organization does not have any Learners who may use an Apple-branded device to access the Learner Interface, this video format is acceptable to use.
8. Video (MP4) The MPEG-4 format is compatible with all web browsers and is the preferred file format to use in Absorb LMS, especially if Learners use Apple-branded products to access the Learner Interface.
9. Author

The Author field will automatically populate with the name of the administrator who initially created the Billboard. 

  • This value can be changed by clicking the field and selecting a new name from the drop-down menu.
10. Order

Enter a numeric value to set the sequence of the current Billboard in relation to others.

  • Important: This number also used for the master ordering of all Billboards present within the LMS.  Learners will only see Billboards they have access to per the Availability Rules.  Learners will always have their Billboards follow the master sequence, which will prevent displaying any Billboards that they are not permitted to view.
  • If this field is left blank, it will automatically default to the last position of the sequence
11. Tags Use Tags to help the Learner Interface identify where the Billboard Type can be included as an option on the Dashboard Page layout.
12. Publication

Click the toggle button to choose a publication status: Not Published or Published.  The default setting is Published.

If Publication is... Then...
Not Published The Billboard will not be visible to Learners and only accessible from the Admin Interface.
Published Once saved, the Billboard will be immediately displayed and visible to Learners the next time they navigate to the Dashboard.
13. Availability Tab

The Availability Tab is where you establish rules to identify which learners will have visibility of the Billboard.

Default settings will automatically include all users within your Absorb LMS environment.

Select the Add Rule button to create and apply Availability Rules to the Billboard.

14. Save Click the Save button to save and close the Billboard.

 

 

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