Contests

Follow

Applies to: Plus & Enterprise Plans

Absorb's optional Mercury module also supplies Admins with a Contest tool. With it Admins can measure specific Learner activity as defined by either having students complete a designated Course, or by requiring that they accumulate a certain number of Credits, within a set period of time. Learners that meet this criteria can all be given a Reward, or alternatively, select Winners can be chosen by the Admin from the pool of qualifying Learners as part of a Sweepstakes.

 

Overview

How it works

This component can be very effective in measuring training goals, and at the same time, encouraging Learners to complete them in a timely manner through use of awarded prizes. Having a Contest provides a healthy source of motivation and competition so that Learners stay engaged with their training and are compelled to excel, with prizes serving as a positive reminder that learning doesn't have to be work, it can be fun.

 

Add

Contests can be added to Absorb by using the Contests workspace and the following tabs.

General Tab

The General Tab is used by the Admin to enter the bulk of the information required in order to create a Contest.

Element Description

Title

This is what the Contest will be named wherever it appears in the LMS (mandatory). Be advised that any Contest Title longer than 18 characters will automatically be abbreviated when displayed in the Contest tile.
Caption This is an additional field that will be displayed underneath the Contest Title as it appears on the Contest tile. It is also added underneath the Contest dates once the Contest preview is opened from the Learner's Dashboard. This field can be used for a slogan, a brief summary or whatever purpose the Admin has for it (mandatory).
Description This is the details of the Contest, written by the Admin using the built-in text editor, that will be shown to Learners once they select the link labeled 'See the full Details' in the Contest preview to view the full version (mandatory). This area can also be used for longer items such as qualifying information, rules, prize information or whatever purpose the Admin has for it.
Start Date This is the day the Contest commences. As soon as the Contest is published by the Admin it will be displayed in the Contest tile on the Learner's Dashboard regardless of the date entered here. However, Learners will not be able to actually enter the Contest (by completing the learning goal) until this date is reached.
End Date This is the day the Contest finishes, with the cutoff time being 12:00 AM UTC on the date listed in this field. Together with the Start Date this information will be displayed on the both the preview and full versions of the Contest notice to show the dates within which the Learner has to qualify (i.e. Start Date - End Date).
Type This is the type of Contest created by the Admin. The choice must either be a Reward (i.e. with the Contest prize awarded to all qualifying Learners) or a Sweepstakes (i.e. with Winners of the Contest prize directly selected from the pool of qualifying Learners by the Admin).
Requirement Type This is the type of learning objective that will be used as the basis of the Contest - Courses (also Curriculum)or Credits. In the case of using Courses as the Requirement Type, the Admin will specifically select those learning elements a Learner must complete. If the Admin chooses Credits, then the Learner will qualify as soon as they obtain the required number of Credits, regardless of what Course(s) or Curriculum they have completed to achieve it.
Select Courses This opens the selection window where the Admin can designate the specific Course(s) (or Curriculum) the Learner must obtain in order to qualify for the Contest when the Requirement Type above has been set to 'Courses'. This will not be displayed when the Requirement Type is set to Credits.
Credits Needed This is the number of Credits the Learner must obtain in order to qualify for the Contest when the Requirement Type has been set to 'Credits' regardless what Course(s) or Curriculum in the LMS has been completed. This will not be displayed when the Requirement Type is set to Courses.
Thumbnail This image will be shown as part of the Contest notice, as it appears in the Contest tile on the Learner's Dashboard. This image should be uploaded in a size that measures 72 x 72 pixels.
Preview Image This image will be shown as part of the preview of the Contest, as it appears when the Learner first selects the Contest item on their Dashboard. This image should be uploaded in a size that measures 310 x 178 pixels.
Contest Image This image will be shown in the full view of the Contest details once the Learner selects the link in the Contest preview labeled 'See the full Details'. This image should be uploaded in a size that measures 310 x 178 pixels.
Author This is the name of the Admin that initially created the Contest. It is automatically populated by Absorb but can be changed to any other Admin name that is contained in the LMS.
Publication This switch determines whether or not the Contest will become active on the LMS. As soon as the Admin publishes the Contest (by setting the Publication option to 'On' and saving the change) it will be uploaded to the Contest tile on the Dashboard of every Learner that qualifies.


Messaging Tab

The purpose of the Messaging Tab is to set up the two email messages using either the default (automatic) or custom (Admin created) templates that will be sent by Absorb in order to notify Learners of the beginning and ending phases of the Contest - qualifying and winning.

Element Description
Completion Message This toggle enables the Completion Message. Once selected the Completion Message will be automatically sent to Learners by the LMS to their Message Board on the Dashboard and also to the Learner's email account to inform them that they have been entered in the Contest, as soon as they have satisfied the qualification requirements.
Winner Message This toggle enables the Winner Message. Once selected the message will be automatically sent to Learners by the LMS to their Message Board on the Dashboard and also to the Learner's email account. For this type the Admin alone decides which Learners receive this message and when. This occurs regardless if it is for a Reward Contest where every Learner is a Winner, or alternatively a Sweepstakes Contest where the Admin chooses those Learners that will receive the prize. For both of these Contests, it is only once the Admin initiates the process via the Contest Qualifiers Report (see below), that the LMS will send out the notice to those Learners who have won.
Custom Template This switch turns on the Custom Template interface. For both message types above, the Admin can leave the Custom Template option turned 'Off' (default) and use Absorb's standard message template or turn it 'On' and update the message template for that particular Contest using the built-in text editor directly beneath it to customize the message to suit their needs.
Subject This is the heading of the email that Learners will receive. In the case of the default setting both message types will use a different heading that indicates whether the Learner is receiving a qualifying notice or a winning notice. The Admin again has the option to rewrite the heading to suit their needs.
Body This is the narrative of the email that Learners will receive and will again be different based on which of the two message types the Admin is modifying. In addition to the built-in text editor, Admins can also use the group of labeled field buttons at the bottom of the interface to automatically populate the message with custom Learnerspecific information for each individual message that is sent. This action is achieved by moving the cursor to where the Admin wants the field information to appear and then clicking the corresponding button.
Reset Template This restores the message template to its standard default language. If the Admin makes changes to customize a template, but does not save them, their edits will also be cleared as the template resets itself back to the standard default message.

 Actions

When creating a new Contest the Actions available for use by the Admin are:

Element Description
Add Contest This button will launch the Contest workspace where the new Contest can be created.
Save This button will save the new Contest and return back to the Contest Report page where the newly created Contest will now appear at the top of the Report.
Cancel This button will cancel the newly created Contest without saving it in the LMS (which the Admin will be prompted to confirm) and return the Admin back to the Contest Report page.

 

Edit

Contests can also be modified in Absorb using the same Contests resources.

Actions

When working with a previously saved Contest the Actions available for use by the Admin are:

Element Description
Edit This button will relaunch the Contest workspace where any selected Contest from the Report can be updated and re-saved.
Contest Qualifiers This button will generate a report of all the Learners that have met the qualification requirements of the Contest which can be used by the Admin to monitor the status of the Contest and choose the Winners to receive the Winner message and the prize See Contest Qualifiers Report article.
Delete Contest(s) This button will erase any Contest(s) selected from the Contest Report (which the Admin will be prompted to confirm). Any Contest(s) deleted here is permanently removed from the LMS and cannot be recovered.
Deselect This button will clear any Contest selection(s) made by the Admin in the Contest Report.
Save* This button will save any changes made to an existing Contest and return the Admin back to the Contest Report page.
Cancel* This button will cancel any changes made to the existing Contest, revert back to the last saved version (which the Admin will be prompted to confirm) and then return the Admin back to the Contest Report page.
Quick Save* This button will save the existing Contest without returning back to the Contest Report page so that the Admin can continue working on the Contest they are currently editing.
View History* This button will open a new dialog box containing a detailed breakdown of any and all of the change(s) made to the Contest since it was created - including the date and the party responsible for the update(s), listed in order of most to least recent. This feature can be useful for any Contest that multiple Admins may have worked on and/or to review any previous changes made to the Contest's content or information.

(* - Action options available after the Contest has been reopened for editing.)

Once the existing Contest is re-saved the Admin can decide to run reports in order to determine:

  • Results of a previously completed Contest
  • Learners that have qualified for an existing Contest
  • Select winners of a Sweepstakes Contest so that the Winner message can be sent to the Learner(s) that won
  • Results of a filtered report based on the group of Contests listed in the LMS

 

Report

Absorb's Contests tool will launch using the standard Report layout as its starting point where an Admin can: create a new Contest; work on any existing Contest; run a custom Contests Report; or, run a Contest Qualifier Report.

Contest Report

The basic Contest Report can be customized to provide data on any of the following parameters:

Element Description
Author § This column displays the name of the LMS Admin that authored the Contest.
Caption Refer to the definition in the General Tab above.
Date Added This column displays the date the Contest was first created and saved to the LMS. This information is different from the Start Date of the Contest.
Date Edited This column displays the date the Contest was last updated and re-saved to the LMS
End Date § Refer to the definition in the General Tab above.
ID This column displays the Contest identifier automatically assigned by the LMS and can be used in creating deep links in Absorb.
Is Published § This column displays the date the Admin switched the Publication toggle in the General Tab to 'On', making the Contest available to Learners on the LMS.
Start Date § Refer to the definition in the General Tab above.
Title § Refer to the definition in the General Tab above.
Type § Refer to the definition in the General Tab above.

(§ - Columns shown automatically as part of the default report view.)

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