Course Activity Report

Updated April 23, 2024 20:01

Overview

Absorb's Reports module provides Admins with a Course Activity Report.

With it Admins have access to an overview of the advancement made by Learners in a given Course, can examine and effect partial and/or total changes in the Course activity of individual Learners, as well as have the option to carry out various administrative tasks.

How It Works

This Absorb Report is a Course focused Report, providing the Admin with activity statistics on the current state of progress for the individual Learner - in any and all of the various Courses, and their related Enrollments, contained in the portal.

With this Report (one of the most frequently used tools in the entire LMS) the Admin can closely follow both the collective and individual advancement of Learners in the midst of their Enrollment, directly make any Course-wide and/or Lesson-based adjustments as needed, and review any past instances of a Learner having taken the chosen Course.

Additionally, the Admin can also initiate several different tasks and workflows based on what they encounter here.

Report

Absorb's Course Activity Report will launch using the standard Report layout as its starting point where an Admin can: manage Course Activity; view Learner Transcripts; communicate with Learner(s); view / edit past and present Enrollments; view / edit Learners; and/or run a custom Report.

Elements

The basic Course Activity Report can be customized to provide data on any of the following parameters:

Element	Description
# of Times Accessed	This column displays the number of times that the Learner has launched the Course from their Learner Interface until their Enrollment expired.
Address	This column displays the primary description of the place that the Learner is located in.
Address2	This column displays the optional secondary description of the place that the Learner is located in.
Attained Certificate*	This column displays the binary 'Yes' / 'No' status of whether or not the Learner has earned a Certificate for completing the Course.
Certificate Date*	This column displays the calendar date that the Learner received their completion Certificate in the Course.
City	This column displays the municipal area that the Learner is located in.
Country	This column displays the nation that the Learner is located in.
Course Version	This column displays the number indicating which iteration of the Course is currently being used by the LMS in order to deliver the required training to the Learner.
Course Version Notes	This column displays text information on the current iteration of the Course being used by the LMS in order to deliver the required training to the Learner.
Credits	This column displays the academic points designated for successfully completing training in a scored or non-scored Course in the LMS.
Date Completed*	This column displays the calendar date that the Learner concluded their training in the Course.
Date Edited	This column displays the calendar date that the Learner's Activity in the Course was last manually updated by the Admin.
Date Enrolled	This column displays the calendar date that the Learner was enrolled in the Course.
Date Expires	This column displays the number of days until the mandatory Expiry Date for completing their training is reached by Learners Enrolled in the Course.
Date First Accessed	This column displays the calendar date that the Learner initially launched their Course and began their training on at least one Lesson contained inside a Course Chapter.
Date Hired	This column displays the calender date the Learner joined the organization that is associated with the LMS portal that they are using.
Date Last Accessed	This column displays the calendar date that the Learner previously launched their Course and continued their training on at least one Lesson contained inside a Course Chapter.
Date Terminated	This column displays the calender date the Learner left the organization that is associated with the LMS portal that they were previously using.
Days Until Due	This column displays the number of days until the recommended Due Date for completing their training is reached for Learners Enrolled in the Course.
Department*	This is the classification unit used for constructing groups of Learners in the LMS that all possess a shared attribute (e.g. the same organizational trait, similar training requirements, etc.) as chosen by the Admin.
Email Address	This column displays the email account of the Learner.
Employee Number	This column displays the unique identifier assigned to each Learner by their organization in order to distinguish them from other individuals.
Enrollments*	This column displays the Learner's total number of Enrollments in the Course.
External ID	This column displays the unique departmental identifier manually assigned by the Admin and can be used to coordinate the administration of the organization's Departments in line with their Absorb counterparts in the LMS.
First Name*	This column displays the first name of the Learner.
ID	This column displays the unique Course Activity identifier automatically assigned by the LMS and can be used in creating deep links in Absorb.
Job Title	This column displays the position that the User holds in the organization.
Language	This column displays the language the Learner has added to their user profile. If the learner has not added a language to their profile, this field will be blank. *It is important to note that this field does not represent the language the learner uses to access the information on their LMS.
Last Logged In	This column displays the date and time that the Learner last logged in to the LMS.
Last Name*	This column displays the last name of the Learner.
Location	This column displays the alternate name assigned by the organization to designate where the Learner is located.
Middle Name	This column displays the middle name of the Learner.
Notes	This column displays any additional relevant information about the Learner that an Admin has added to User's Profile.
Phone	This column displays the Learner's contact phone number.
Postal Code	The column displays the postcode associated with the geographical vicinity that the Learner is located in.
Progress (%)	This column displays the Learner's training progress, based on the total number of Lessons contained in the Course.
Score (%)*	This column displays the Learner's overall Course grade, based on the number of items that are capable of being scored in the Course.
State/Province	This column displays the territorial area that the Learner is located in.
Status*	This column displays the current state of the Learner's normal progress through their Enrollment in the Course.
Time Spent (min)	This column displays the total number of minutes that the Learner has spent in completing their training in the Course.
User Status	This column displays the distinction as to whether the Learner is Active or Inactive in the LMS.
Username*	This column displays the name-based identity used to distinguish each individual Learner as they are added to the LMS.
Vendor	This column displays the name of the third party supplier of the Course content, in the event that the training material for the Course was purchased externally.

*Columns shown automatically as part of the default report view.

Actions & Mass Actions

Actions

After generating the Course Activity Report, the Admin can perform tasks on both individual and/or multiple Enrollments, using the Report's Actions and Mass Actions.

When reviewing the Course Activity Report the Actions available for use by the Admin are:

Element	Description
Edit Activity	This button will launch the workspace where any selected Learner's Course Activity profile can be individually viewed and adjusted by the Admin. The Edit Activity article here will explain these actions further.
View User Transcript	This button will launch the workspace where the Admin can access a selected Learner's full training history, as well as providing access to other related Admin tasks.
Edit User	This button will launch the workspace where the Admin can access a selected Learner's User profile from the Report can be updated, as well as providing access to other related Admin tasks
Message User	This button will launch the workspace where the Admin can send a message to the selected Learner, as well as other individual User(s); groups of Users; and/or, any Department(s).
View Enrollments	This button will launch the Report where the Admin can change a selected Learner's enrollment status and/or edit their activity in any of the Courses / Curricula they are enrolled in.
Historic Enrollments	This button will launch the Report where the Admin can access a selected Learner's full training history, over all of their past Enrollments in the selected Course, as well as providing them with the capability to view and adjust the Learner's Course Activity profile in any one of the individual Enrollment registrations previously associated with that User.
Deselect	This button will clear any Learner selection made by the Admin in the Course Activity Report.

Mass Actions

When reviewing the Course Activity Report the Mass Actions available for use by the Admin are:

Element	Description
Edit Multiple	This button will launch an abbreviated version of the Edit Activity workspace, where the Admin can make a limited number of Activity change(s), but for more than a single Learner at the same time.
Message Users	Refer to the Message User definition in the Actions section directly above.
Activate Users	This button will enable the selected Learners to be able to log in and use the LMS.
Deactivate Users	This button will disable the ability of the selected Learners to be able to log in and use the LMS. The Admin may re-enable the Learners at any time, as all of their User information will be retained in the LMS.
Change Department	This button will launch the Change Department workspace where the Admin can reassign the selected Learners to a different Department.
Enroll Users	This button will launch the Enroll Users workspace where the Admin can enroll the selected Learners in any of the Courses / Curricula contained in the LMS.
Delete Users	This button will erase the selected Learners from the LMS (which the Admin will be prompted to confirm). Any Learners deleted here are permanently removed from the LMS and cannot be recovered.
Delete Enrollments	This button will erase the Enrollments of the selected Learners from the LMS (which the Admin will be prompted to confirm). Any Enrollments deleted here are permanently removed from the LMS and cannot be recovered.
Deselect	Refer to the Deselect definition in the Actions section directly above.

Enrollment History

Absorb's Enrollment History Report will launch using the standard Report layout as its starting point where an Admin can view / edit one or more of a Learner's past Enrollment events in the Course and/or run a custom Report.

Instructions

Background

This Report is somewhat special in that it is a hybrid of two types of LMS data that are combined to provide a single result.

Once the Learner is selected from the Course Activity Report and the Historic Enrollments Action is initiated, both a User filter and a Course filter are simultaneously applied in this Enrollment History Report, which then retrieves a full chronological record of a Learner's past Enrollment(s) in the selected Course.

From here the Admin can review (and customize) the Learner's summarized Report and/or open and edit any individual Course Activity for any of the Learner's past Enrollment events.

Any changes made here to a past Enrollment will respond exactly as they do when the Admin uses the Edit Activity workspace to manually override the Course Activity of a Learner's Active Enrollment.

Enrollment History Report

The Enrollment History Report can be customized to provide data on any of the following parameters:

Element	Description
Attained Certificate*	Refer to the definition in the Course Activity Report section above.
Certificate Date*	Refer to the definition in the Course Activity Report section above.
Credits	Refer to the definition in the Course Activity Report section above.
Date Completed*	Refer to the definition in the Course Activity Report section above.
Date Enrolled*	Refer to the definition in the Course Activity Report section above.
ID	Refer to the definition in the Course Activity Report section above.
Score (%)*	Refer to the definition in the Course Activity Report section above.
Status*	Refer to the definition in the Course Activity Report section above.

(*Columns shown automatically as part of the default report view.)

Actions

When reviewing the Enrollment History Report the Actions available for use by the Admin are:

Element	Description
Back	This button will return the Admin back to the Course Activity Report page.
Edit Activity	This button will launch the workspace where the Course Activity profile for the Learner's past Enrollment event can be individually viewed and adjusted by the Admin. The Edit Activity article here will explain these actions further.
Deselect	This button will clear the individual selection of the Learner's past Enrollment event, made by the Admin in the Enrollment History Report.

Element

Description

Back

This button will return the Admin back to the Course Activity Report page.

Edit Activity

This button will launch the workspace where the Course Activity profile for the Learner's past Enrollment event can be individually viewed and adjusted by the Admin.

The Edit Activity article here will explain these actions further.

Deselect

This button will clear the individual selection of the Learner's past Enrollment event, made by the Admin in the Enrollment History Report.