Course Activity Report

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Applies to: Starter, Pro, Plus, & Enterprise Plans

Absorb's Reports module provides Admins with a Course Activity Report.

With it Admins have access to an overview of the advancement made by Learners in a given Course, can examine and effect partial and/or total changes in the Course activity of individual Learners, as well as have the option to carry out various administrative tasks.


Overview

How It Works

This Absorb Report is a Course focused Report, providing the Admin with activity statistics on the current state of progress for the individual Learner - in any and all of the various Courses, and their related Enrollments, contained in the portal.

With this Report (one of the most frequently used tools in the entire LMS) the Admin can closely follow both the collective and individual advancement of Learners in the midst of their Enrollment, directly make any Course-wide and/or Lesson-based adjustments as needed, and review any past instances of a Learner having taken the chosen Course.

Additionally, the Admin can also initiate several different tasks and workflows based on what they encounter here.


Report

Absorb's Course Activity Report will launch using the standard Report layout as its starting point where an Admin can: manage Course Activity; view Learner Transcripts; communicate with Learner(s); view / edit past and present Enrollments; view / edit Learners; and/or run a custom Report.


Course Activity Report

The basic Course Activity Report can be customized to provide data on any of the following parameters:

Element Description
# of Times Accessed This column displays the number of times that the Learner has launched the Course from their Learner Interface until their Enrollment expired.
Address This column displays the primary description of the place that the Learner is located in.
Address2 This column displays the optional secondary description of the place that the Learner is located in.
Attained Certificate*

This column displays the binary 'Yes' / 'No' status of whether or not the Learner has earned a Certificate for completing the Course.

Certificate Date*

This column displays the calendar date that the Learner received their completion Certificate in the Course.

City This column displays the municipal area that the Learner is located in.
Country This column displays the nation that the Learner is located in.
Course Version

This column displays the number indicating which iteration of the Course is currently being used by the LMS in order to deliver the required training to the Learner.

Course Version Notes

This column displays text information on the current iteration of the Course being used by the LMS in order to deliver the required training to the Learner.

Credits This column displays the academic points designated for successfully completing training in a scored or non-scored Course in the LMS.
Date Completed*

This column displays the calendar date that the Learner concluded their training in the Course.

Date Edited This column displays the calendar date that the Learner's Activity in the Course was last manually updated by the Admin.
Date Enrolled

This column displays the calendar date that the Learner was enrolled in the Course.

Date Expires

This column displays the number of days until the mandatory Expiry Date for completing their training is reached by Learners Enrolled in the Course.

Date First Accessed This column displays the calendar date that the Learner initially launched their Course and began their training on at least one Lesson contained inside a Course Chapter.
Date Hired This column displays the calender date the Learner joined the organization that is associated with the LMS portal that they are using.
Date Last Accessed This column displays the calendar date that the Learner previously launched their Course and continued their training on at least one Lesson contained inside a Course Chapter.
Date Terminated This column displays the calender date the Learner left the organization that is associated with the LMS portal that they were previously using.
Days Until Due

This column displays the number of days until the recommended Due Date for completing their training is reached for Learners Enrolled in the Course.

Department* This is the classification unit used for constructing groups of Learners in the LMS that all possess a shared attribute (e.g. the same organizational trait, similar training requirements, etc.) as chosen by the Admin.
Email Address This column displays the email account of the Learner.
Employee Number This column displays the unique identifier assigned to each Learner by their organization in order to distinguish them from other individuals.
Enrollments*

This column displays the Learner's total number of Enrollments in the Course.

External ID This column displays the unique departmental identifier manually assigned by the Admin and can be used to coordinate the administration of the organization's Departments in line with their Absorb counterparts in the LMS.
First Name* This column displays the first name of the Learner.
ID This column displays the unique Course Activity identifier automatically assigned by the LMS and can be used in creating deep links in Absorb.
Job Title This column displays the position that the User holds in the organization.
Language This column displays the language that the Learner uses to interact with the LMS.
Last Logged In This column displays the previous date that the Admin updated the Learner's profile in the LMS.
Last Name* This column displays the last name of the Learner.
Location This column displays the alternate name assigned by the organization to designate where the Learner is located.
Middle Name This column displays the middle name of the Learner.
Notes This column displays any additional relevant information about the Learner that an Admin has added to User's Profile.
Phone This column displays the Learner's contact phone number.
Postal Code The column displays the postcode associated with the geographical vicinity that the Learner is located in.
Progress (%)

This column displays the Learner's training progress, based on the total number of Lessons contained in the Course.

Score (%)*

This column displays the Learner's overall Course grade, based on the number of items that are capable of being scored in the Course.

State/Province This column displays the territorial area that the Learner is located in.
Status*

This column displays the current state of the Learner's normal progress through their Enrollment in the Course.

Time Spent (min)

This column displays the total number of minutes that the Learner has spent in completing their training in the Course.

User Status This column displays the distinction as to whether the Learner is Active or Inactive in the LMS.
Username* This column displays the name-based identity used to distinguish each individual Learner as they are added to the LMS.
Vendor

This column displays the name of the third party supplier of the Course content, in the event that the training material for the Course was purchased externally.

When reviewing the Course Activity Report the Actions available for use by the Admin are:

Element Image Description
Edit Activity

This button will launch the workspace where any selected Learner's Course Activity profile can be individually viewed and adjusted by the Admin.

(Refer to the Edit Activity section below for detailed instructions on using this feature.)

View User Transcript

This button will launch the workspace where the Admin can access a selected Learner's full training history, as well as providing access to other related Admin tasks.

Edit User

This button will launch the workspace where the Admin can access a selected Learner's User profile from the Report can be updated, as well as providing access to other related Admin tasks

Message User

This button will launch the workspace where the Admin can send a message to the selected Learner, as well as other individual User(s); groups of Users; and/or, any Department(s).

View Enrollments

This button will launch the Report where the Admin can change a selected Learner's enrollment status and/or edit their activity in any of the Courses / Curricula they are enrolled in.

Historic Enrollments

This button will launch the Report where the Admin can access a selected Learner's full training history, over all of their past Enrollments in the selected Course, as well as providing them with the capability to view and adjust the Learner's Course Activity profile in any one of the individual Enrollment registrations previously associated with that User.

(Refer to the Enrollment History section below for detailed instructions on using this feature.)

Deselect This button will clear any Learner selection made by the Admin in the Course Activity Report.


Mass Actions

When reviewing the Course Activity Report the Mass Actions available for use by the Admin are:

Element Image Description
Edit Multiple

This button will launch an abbreviated version of the Edit Activity workspace, where the Admin can make a limited number of Activity change(s), but for more than a single Learner at the same time.

Message Users Refer to the Message User definition in the Actions section directly above.
Activate Users This button will enable the selected Learners to be able to log in and use the LMS.
Deactivate Users This button will disable the ability of the selected Learners to be able to log in and use the LMS. The Admin may re-enable the Learners at any time, as all of their User information will be retained in the LMS.
Change Department This button will launch the Change Department workspace where the Admin can reassign the selected Learners to a different Department.
Enroll Users This button will launch the Enroll Users workspace where the Admin can enroll the selected Learners in any of the Courses / Curricula contained in the LMS.
Delete Users This button will erase the selected Learners from the LMS (which the Admin will be prompted to confirm). Any Learners deleted here are permanently removed from the LMS and cannot be recovered.
Delete Enrollments This button will erase the Enrollments of the selected Learners from the LMS (which the Admin will be prompted to confirm). Any Enrollments deleted here are permanently removed from the LMS and cannot be recovered.
Deselect Refer to the Deselect definition in the Actions section directly above.


Enrollment History

Absorb's Enrollment History Report will launch using the standard Report layout as its starting point where an Admin can view / edit one or more of a Learner's past Enrollment events in the Course and/or run a custom Report.

 

Instructions

Background

This Report is somewhat special in that it is a hybrid of two types of LMS data that are combined to provide a single result.

Once the Learner is selected from the Course Activity Report and the Historic Enrollments Action is initiated, both a User filter and a Course filter are simultaneously applied in this Enrollment History Report, which then retrieves a full chronological record of a Learner's past Enrollment(s) in the selected Course.

From here the Admin can review (and customize) the Learner's summarized Report and/or open and edit any individual Course Activity for any of the Learner's past Enrollment events.

Any changes made here to a past Enrollment will respond exactly as they do when the Admin uses the Edit Activity workspace to manually override the Course Activity of a Learner's Active Enrollment.


Enrollment History Report

The Enrollment History Report can be customized to provide data on any of the following parameters:

Element Description
Attained Certificate*

Refer to the definition in the Course Activity Report section above.

Certificate Date*

Refer to the definition in the Course Activity Report section above.

Credits Refer to the definition in the Course Activity Report section above.
Date Completed*

Refer to the definition in the Course Activity Report section above.

Date Enrolled* Refer to the definition in the Course Activity Report section above.
ID Refer to the definition in the Course Activity Report section above.
Score (%)*

Refer to the definition in the Course Activity Report section above.

Status*

Refer to the definition in the Course Activity Report section above.

When reviewing the Enrollment History Report the Actions available for use by the Admin are:

Element Image Description
Back

This button will return the Admin back to the Course Activity Report page.

Edit Activity

This button will launch the workspace where the Course Activity profile for the Learner's past Enrollment event can be individually viewed and adjusted by the Admin.

(Refer to the Edit Activity section above for detailed instructions on using this feature.)

Deselect

This button will clear the individual selection of the Learner's past Enrollment event, made by the Admin in the Enrollment History Report.

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