Report Actions

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Applies to: Starter, Pro, Plus, & Enterprise Plans

Absorb's Learning Management System, presents all of an organization's learning information - using a familiar and intuitive tabular, Report-style framework.

Through the use of this interface system Admins can view, share, update, manipulate, output and act upon any and all of their Absorb data, on both an individual and collective basis, for any of their learning program material residing in the LMS.

This particular topic does not seek to focus on any one single Absorb Report or tool per se, but instead deals with the overall mechanics of the program's Report interface, as a central apparatus for working with all Reports, employed in every single area of the LMS.

LMS Design

Absorb's Report Actions provide the Admin with the ability to execute generalized commands on individual LMS Reports, treated as a single combined unit.

Design Considerations

Background

Without going into detail, a Learning Management System is no different from any other piece of computing software, in that it relies on two requisite resources - good data supplied by its users, and then, the right set of tools to be able to do something useful with it all. The key linkage between these two attributes is forged by providing a sophisticated user and data interface that works extremely well.

In the Absorb LMS, this first attribute is embodied in the program's extensive relational database system which effectively houses all of the data generated by a client's educational activities. But as stated - adding, creating and storing user information is only half of a database's reason for being in an LMS package. With respect to the second attribute (utilizing educational information), being able to successfully leverage the depth and breadth of Absorb's database capabilities for the purposes of actually administering a learning program, once it is exists, is every bit as important.

Thus this equally critical function in Absorb is served by the product's Admin User Interface (UI) (as anchored by the LMS database and its learning information) which is presented to the administrative user by means of an elegant and efficient, table-based reporting format. This is how the Absorb program's framework fulfills its second role in providing Admin a UI work bench where they can view and fully coordinate the activities of their learning program - by means of the Report workspace.

Absorb's Core Functionality

The Absorb LMS is comprised of: the Sidebar Menu; the Reports workspace; and lastly, the Actions and Shortcuts Menu segments of the product.

The Background directly above has already highlighted how the entire Absorb LMS is keyed on the concept of using Reports as the main means of interfacing with the administrative user, the importance of which again cannot be understated. Therefore, seeing as it is both the communicative and the functional hub of the entire product, the Report workspace is assigned the program's most prominent real estate.

With the Report construct being the LMS product's primary organizational unit of learning data, the Admin from this point can view, manipulate, share, and carry out actions on the Report and any of the individual entries contained therein.

General Applications

The overview material featured below focuses exclusively on the general workings of an already-populated Report residing in the program, irrespective of the content or the module it belongs to.

While the majority of subjects reviewed in this topic are keyed on activities that are carried out on: individual data entries; and/or, groups of data entries; and/or even entire columns of data housed inside a Report - Report Actions are those commands that are applied to an entire Report as a single collective organizing unit of LMS information.

Accordingly, any activity initiated here will not affect the underlying LMS information contained inside the Report whatsoever and only elicit operations on a macro level. The commonality between these Report Actions are that they are normally called upon when the Report is more or less in some kind of stable state and is ready for the next work task and/or next person to act on it.

By using Report Actions, the Admin can

  • Generate exportable data files that they can use in other non-LMS programs.
  • Print Absorb Reports so that they have a physical copy of their material.
  • Email downloadable links to exportable data files of their material with others.
  • Share access of customized Report views they have created with other Admins.
  • Save a record of their custom Report views so that they can access the configurations at a later time.

This integrated suite of Report Actions also combines a few inter-dependencies in order to be more useful to the Admin as well. For instance, the Schedule Report Email works in association with the Generate Report File feature; and the Share Report option is based on having one or more Saved Layouts already stored in the LMS.

Report Actions Options

Absorb's set of Report Actions are applied at the Report level, processing each item as a single independent LMS object:

Element Image Description
Generate Report File

This button will open a dialog box to allow the Admin to compile an exportable file of their Report.

The resulting file will be generated in any of three different data formats, which the Admin can then download and use in other software programs, and which will also be accessible from their portal's Generated Reports, from that point forward.

Print Report

This button, when launched from Absorb, will allow the Admin to produce a physical copy of their current Report.

When triggered the LMS will open the Print dialog (in the web browser of the computing device being used to run the current Absorb session) where the Admin can configure their output prior to executing their print job.

Schedule Report Email*

This button will open a dialog box to allow the Admin to have the LMS automatically compile and transmit an exportable Report file or download link, which will thereafter be emailed to a Group(s) / recipient(s) of the Admin's choosing, on a regularly scheduled basis.

Copies of each Report item will once again be stored by the LMS and be available in the Generated Reports of the sender and recipients.

Share Report*

This button will open a dialog box to allow the Admin to extend access of the Saved Layout of their customized Report to other Group(s) of Administrators in their LMS.

These Shared Reports will thereafter be accessible from the recipient's My Saved Reports Tile in their Overview Dashboard and/or via their own (and the sender's) Saved Reports tool.

Saved Layouts*

This button will open a dialog box to allow the Admin to store the layout of their customized Report.

These custom layouts can then be accessed / managed from their originating Report page in the Admin's portal and/or also accessed independently from the Admin's My Saved Report Tile in their Overview Dashboard and/or via their Saved Reports tool.

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