This article details the expected functionality of a portion of the unrefreshed Admin Interface (A5). Click here to learn more about the free upgrade to the new Refreshed Admin Experience available to you.
Introduction
The Learner Activity Report provides Admins access to an overview of their Learners activity. This Absorb Report is a Learner focused Report and it provides the Admin with overall activity statistics on all the students in their portal. This Report allows Admins to keep apprised of the individual status of Learner Enrollments, along with the Courses their Learners have started and completed.
Additionally, the Admin can also initiate several different tasks and workflows based on what they learn here. This article review the features of the report and the Actions that can be taken when working with this report.
Report Features
Absorb's Learner Activity Report will launch using the standard Report layout as its starting point where an Admin can run a custom Report. The basic Learner Activity Report can be customized to provide data on any of the following parameters:
| Element | Description |
|---|---|
| Address | This column displays the primary description of the place that the Learner is located in. |
| Address2 | This column displays the optional secondary description of the place that the Learner is located in. |
| City | This column displays the municipal area that the Learner is located in. |
| Country | This column displays the nation that the Learner is located in. |
| Courses Completed* | This column displays the number of Courses that the Learner has finished taking and is designated as having Completed in their User Transcript. |
| Courses Started | This column displays the number of Courses that the Learner has both "In Progress" and "Completed". It shows all courses that are not in the "Not Started" Status. |
| Date Hired | This column displays the date the Learner joined the organization that is associated with the LMS portal that they are using. |
| Date Terminated | This column displays the date the Learner left the organization that is associated with the LMS portal that they were previously using. |
| Department* | This is the classification unit used for constructing groups of Learners in the LMS that all possess a shared attribute (e.g. the same organizational trait, similar training requirements, etc.) as chosen by the Admin. |
| Email Address | This column displays the email account of the Learner. |
| Employee Number | This column displays the unique identifier assigned to each Learner by their organization in order to distinguish them from other individuals. |
| Enrollments* | This column displays the number of Courses, Curricula and Course Bundles that the Learner has been enrolled into. |
| First Logged In | This column displays the initial date that the Learner Logged In to the LMS. |
| First Name* | This column displays the first name of the Learner. |
| ID | This column displays the unique User identifier automatically assigned by the LMS and can be used in creating deep links in Absorb. |
| Job Title | This column displays the position that the User holds in the organization. |
| Language | This column displays the language that the Learner has added to their user profile. If the learner has not added a language to their profile, this field will be blank. *It is important to note that this field does not represent the language the learner uses to access the information on their LMS. |
| Last Logged In | This column displays the date and time that the Learner last logged into the LMS. |
| Last Name* | This column displays the last name of the Learner. |
| Learner Date Added | This column displays the date that the Learner was first created and saved to the LMS. |
| Learner Date Edited | This column displays the date that the Learner was last updated and re-saved to the LMS. |
| Location | This column displays the alternate name assigned by the organization to designate where the Learner is located. |
| Middle Name | This column displays the middle name of the Learner. |
| Phone | This column displays the Learner's contact phone number. |
| Postal Code | The column displays the postcode associated with the geographical vicinity that the Learner is located in. |
| State/Province | This column displays the territorial area that the Learner is located in. |
| Status | This column displays the distinction as to whether the Learner is Active or Inactive in the LMS. |
| Username* | This column displays the name-based identity used to distinguish each individual Learner as they are added to the LMS. |
(* - Columns shown automatically as part of the default report view.)
Actions
Actions
When reviewing the Learner Activity Report the Actions that can be taken on a single record are:
| Element | Description |
|---|---|
| Edit User | This button will launch the Edit User workspace where any selected Learner's profile from the Report can be updated and re-saved. |
| Message User | This button will launch the Compose Message workspace where the Admin can send a message to the selected Learner as well as other individual User(s); groups of Users; and/or, any Department(s). |
| Learner Transcript |
This button will launch the Learner Transcript workspace where the Admin can access a selected Learner's full training history with access to other related Admin tasks. |
| View Enrollments | This button will launch the User Enrollments Report where the Admin can change a selected Learner's enrollment status and/or edit their activity in any of the Courses / Curricula they are enrolled in. |
| Deselect | This button will clear any Learner selection made by the Admin in the Learner Activity Report. |
Mass Actions
When reviewing the Learner Activity Report the Mass Actions that can be taken on multiple records by the Admin are:
| Element | Description |
|---|---|
| Message Users | This button will launch the Compose Message workspace where the Admin can send a message to one or more of the selected Learners, as well as other individual User(s); groups of Users; and/or, any Department(s). |
| Activate Users | This button will enable the selected Learners to be able to log in and use the LMS. |
| Deactivate Users | This button will disable the ability of the selected Learners to be able to log in and use the LMS. This Admin may re-enable the Learner(s) at any time, as all of their User information will be retained in the LMS. |
| Change Department | This button will launch the Change Department workspace where the Admin can reassign one or more of the selected Learners to a different Department. |
| Enroll Users | This button will launch the Enroll Users workspace where the Admin can enroll one or more of the selected Learners in any of the Courses / Curricula contained in the LMS. |
| Delete Users | This button will erase one or more of the selected Learners from the LMS (which the Admin will be prompted to confirm). Any Learner(s) deleted here is permanently removed from the LMS and cannot be recovered. |
| Deselect | This button will clear any Learner selections made by the Admin in the Learner Activity Report. |
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