The Department Progress Report provides you with an overview of your Learners' engagement with training content. You can use this report's data to quickly gain insight into the progress and engagement of each Department.
The Department Progress Report is located in the Reports tab on the left side of the Admin Interface. Selecting the report name will redirect you to the Department Progress Report page. Once the report has loaded you must select a Course after which you can filter results based on a variety of data points.
When using the Department Progress Report keep the following in mind:
- This report will only display active User data.
- Be mindful that opening a report may also bring up a favorite saved layout, or a shared default organizational report layout.
- You will only see data that you have access to view.
- For example, data from Learners that an Admin does not have permission to view will not be included in their report.
- Note that the data on this report is for each Department, not including their sub-Departments.
Report Data
You can customize this report to provide information on many different data points in order to tailor it to your preferences. The available data fields, which are the columns in the report, are listed below.
Data Fields
- Fields with an asterisk (*): The field is included in the report's default layout.
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Fields with the § symbol: While this statistic represents a Department Learner's individual Course progression, the actual percentage is calculated using the number of Lessons per Course. Admins should bear this mind when overriding a Learner's Course completion status, so that a matching adjustment is made to each of the Course's Lessons as well.
| Data Column | Description |
| Average Score* |
This column displays the Department Learner's Course grade average, based on the number of Courses they have completed in the LMS. By default, this percentage will always be calculated using all enrolled course of all Learners in the selected Department, unless the Admin elects to filter their report by a Course or multiple courses instead. |
| Department* | This column displays the value populated in the User's Profile > Department field. |
| Department Date Added | This column displays the date that the Department was first created and saved to the LMS. |
| Department Date Edited | This column displays the date that the Department was last updated and re-saved to the LMS. |
| External ID | This column displays the unique departmental identifier manually assigned by the Admin and can be used to coordinate the administration of the organization's Departments in line with their Absorb counterparts in the LMS. |
| ID | This column displays the unique departmental identifier automatically assigned by the LMS and can be used in creating deep links in Absorb. |
| Progress of Enrolled(%)* § |
This column displays the Department Learner's progress rate, based on the Courses they have completed in relation to the total number of Courses that the Learner has been enrolled in, in the LMS. By default, this percentage will always be calculated using all of the Learner's Enrolled Courses, unless the Admin elects to filter their report using one or more of the Learner's individual enrolled Courses instead. |
| Progress(%)* § |
This column displays the Department Learner's progress rate, based on the Courses they have completed in relation to the total number of Courses contained in the LMS. By default, this percentage will always be calculated using all of the Learner's Enrolled Courses, unless the Admin elects to filter their report using one or more of the Learner's individual Enrolled Courses instead. |
| Users* | This column displays the number of Absorb Users contained in the Parent Department. |
| Users (Including Sub-Departments)* | This column displays the number of Absorb User(s) contained in the Parent Department, as well as any and all User(s) contained in any pre-existing subsidiary Department(s) that the Parent Department might have. |
Report Actions
After navigating to a report, you can perform administrative actions. These action commands become available once a row in the table is selected. The Actions menu is displayed on the right-hand side of the page. An individual row selection will open the Actions menu.
Action options are dependent on your individual Admin Role permission(s). Some actions listed in the table below may not be available to all Admins. If you have questions related to your permission set, please contact your local System Admin for details.
Actions
The actions listed in the table below are can be applied to a single row item.
| Action Menu Option | Description |
| Edit | Click this button to launch a workspace to edit the Department. |
| Message Department |
This button will launch the Compose Message workspace where the Admin can send a message to the:
|
| Message Department & Subs |
This button will launch the Compose Message modal frame where the Admin can send a message to the:
|
| View Users | This button will launch the Users Report filtered by the Admin's Department selection where they can carry out a number of administrative tasks on one or more Learners in that particular Department. |
| Deselect | Click this button to clear current selections. |
Report Roles & Permissions
Below are the Required Role Permissions the Admin will need to access this report and access the data to be populated.
Please note that your environment may use customized Role(s), Permissions, or a combination of both to perform these activities. If you have questions or need assistance, please contact your local System Administrator to review your current Permissions.
Required Role Permissions
| Role: Section Access | Permissions Needed |
| Users > Department | View or Modify permission |
| Reports > Department Progress | Access permission |
Role Permissions
| Role: Section Access | Permissions Suggested |
| Users > Users | View or Modify permission |
| Reports > Generated Reports* | Access permission |
*Admin must have Generated Reports permission in order to export report data to Excel or CSV.
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