ILC Sessions: Understanding Marking Attendance and Score

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Applies to: Pro, Plus, & Enterprise Plans

When managing Attendance and Score for Instructor Led Course (ILC) sessions, there are a number different factors that will change how the learner's transcript is updated. In this article, we're going to dive into how marking attendance and score affect the User Transcript. 

If you have previously marked attendance for an ILC, the above screen capture should look familiar. You can access this page by selecting Mark Attendance from the right-hand menu in the ILC Activity Report. In order to appropriately mark a session as Completed, one of the sessions like the one highlighted by the red box above, needs to be checked off. If no session is selected, the learner will appear as absent for all sessions, but still marked as Completed. 

Once you have checked the Completed box, Absorb will automatically fill in a score of 100%. If the Absent box is marked, Absorb will instead set the score to 0%. The score, in any event, can be updated to whatever meets your preferences. It is important to remember that any score that is entered here will affect each learner's Average Score within the Learner Progress report. 

Please note that regardless of whether the user is marked as Complete or Absent, the learner will be marked as 100% Complete in the Learner UI. This is expected functionality in Absorb as the learner, once having had their attendance marked, is considered complete as they can only be enrolled in one session (or one recurring session). Given this, Absorb considers the learner progress as complete once their attendance has been taken, and updates the progress as such. 

If you do not wish for the user to be yet marked as having 100% Progress, be sure you do not check off either Completed or Absent in the Mark Attendance page. This will allow the user to remain as Not Completed in their User Transcript, and appear as In Progress in the Learner interface. If you have already marked a Learner as Completed or Absent, you can update this in their User Transcript by checking the Not Completed box, and then clicking Save.

It's important to note that this only works for Learners enrolled in an ILC with recurring sessions. If a Learner is marked as Completed or Absent for a single session ILC, they will continue to have a Progress of 100%.

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