Absorb Content Library Integrations - Skill Pill & Whil

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What’s New

In addition to Absorb's BizLibrary, LinkedIn Learning, and Skillsoft course content integrations, Absorb now offers two new content libraries that can be seamlessly added to your Absorb LMS portal:

Skill Pill

Skill Pill offers a micro-learning library that specializes in behavioral soft skills and essential business management & strategy training.  Skill Pill courses are designed for 'on the go', responsive and engaging mobile experiences.

Work with your Account Manager to select from Skill Pill's various offerings, including 'Management Shortcuts', 'Strategy2Go + Management2Go' series', 'Fast Track' series, 'The Graduate Pack', and 'Digital Transformation Essentials', or build your own bundle from Skill Pill's full selection of 340+ courses.

Whil

Whil's content is focused on emotional wellbeing, leadership, and overall wellness, offering the largest training library focused on wellbeing and performance (150+ courses).  Employees will learn immediate and repeatable skills to reduce stress for happier and healthier lives.

Work with your Account Manager to select a from any of Whil's collections to meet your employee needs and company budget -- packages include:

  • All twelve (12) Whil collections,
  • Six (6) collection packages for 'Mindfulness & Wellbeing Training' or 'Performance & Relationships Training', or
  • Select any individual Whil collection

Contents:

To get started with one of our Content Libraries in Absorb, you will first need to contact your Account Manager to enable a 'Content Libraries' subscription on your portal. 

The following guide outlines Absorb's 'Content Library' functionality for managing your selected content library catalog:

 

Content Licensing

When selecting the right 'Content Libraries' packages for your employees and your budget, you may choose to purchase licenses for all or a subset of your learners.  Once enabled on your portal, you will need to setup which of your learners should be allowed to consume the licenses you've purchased (and thereby access 'Content Libraries' courses & lessons).  

Manage Content Licensing

You can view and manage licensed learners through the 'Content Licensing' report, available to System Admins in your LMS portal.  Here you can manually add individual or groups of learners or create automatic licensing rules to assign licenses to your learners.  You can also unassign licenses and review your number of available licenses from this report.

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Figure 1: Navigate to 'Content Licensing' report 

mceclip1.pngFigure 2: 'Content Licensing' report actions

 

Individual or Bulk License Assignment

You can add licenses to learners individually or you can create a one-time rule to immediately mass assign licenses; to do so, navigate to 'Add New' --> 'Assign Licenses':

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Figure 3: 'Assign Licenses' action

When 'manual' selection is toggled, you can search & assign licenses to these individual users upon save.  If 'automatic' selection is toggled, you can specify rules to mass assign licenses to all learners who currently match the rule criteria upon save.

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Figure 4: Manual license assignment

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Figure 5: Automatic license assignment

Ongoing License Management

The aforementioned assignment rules will only run the rule once upon save.  You can also create licensing rules so that users are automatically assigned a license whenever they are created or updated in the LMS to meet these rules; this is similar to the way automatic enrollment rules work for your LMS courses and curricula.  To create automatic rules, first select 'Add New' --> 'Manage Licenses'.

Once you've selected the license type, you will be able to view any rules you've saved previously or specify new license rules.  Upon saving the rule, going forward all learners that meet the rule criteria will be granted the license. 

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Figure 6: Ongoing license assignment rules

License Assignment vs. License Consumption

Managing license assignments let's you decide which learners should be allowed to access the content, but does NOT tie an individual license to a learner until the learner launches the content for the first time.  This makes license management easier: 

  • License assignments can be created for any number of learners regardless of the number of licenses you've purchased, simplifying the decision making process for how to allocate licenses, and
  • Learners can consume licenses on a first-come, first-served basis; once a learner has launched the content, their license is tied to their user and can no longer be unassigned or re-assigned to another user for the remainder of the license term.**

**License terms vary by Content Library -- reach out to your Account Manager for more information about your Content Library license term.

You can find information about which of your learners have consumed licenses by filtering your 'Content Licensing' report.  Licenses can be unassigned at any time prior the license being 'consumed' or tied to that user's account. 

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Figure 7: Filter by 'License Consumed' column; remove licenses prior to license consumption

Once consumed, you will be unable to unassign the license.  Note: Absorb is not responsible for any incorrectly assigned licenses and cannot un-license users on your behalf.

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Figure 8: Cannot remove licenses after license consumption

 

Manage your 'Content Libraries' Courses

Content Libraries Report

Once a Content Library subscription is enabled on your portal, you will be able to immediately view/manage your entire catalog from the 'Content Libraries' report in the admin interface.

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Figure 9: Navigate to 'Content Libraries' report

The ability to view 'Content Libraries' is available to Admin & System Admin roles by default, or can be added to any custom administrator role in the LMS.

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Figure 10: Admin role 'View' and 'Modify' Content LIbraries permissions

If you've purchased multiple Content Library packages for your learners, you will be able to select the package you want to manage when navigating to the report:

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Figure 11: Select from your list of active 'Content Libraries' subscriptions

From the report, you can easily convert your Content Library content into LMS online courses and choose which of your learners should have access to these content.  Use report filters to easily find content by Topics, Tags, available Languages*, and more.  

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Figure 12: Filter 'Content Libraries' on 'Topics'; select item and navigate to 'View Lesson Details'

'View Lesson Details' provides a quick view of the content you've selected:

mceclip16.pngFigure 13: View Lesson Details for a selected 'Content Libraries' item

*Different Content Libraries and courses will vary in language support.  At this time, Skill Pill content can be configured to support up to 20 different subtitled languages; please reach out to your Account Manager to discuss enabling subtitled languages for your courses.

Managing Selections for a Course Bundle

If you've purchased a Content Libraries subscription that allows you to build your own course bundle, you will have the option to add individual items to your bundle selections.*  Use the 'Content Selected' report filters to more easily view and manage your content selections.

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Figure 14: Manage your course bundle selections; filter on 'Selected Courses' column

*Note: managing your bundle selections requires the 'Content Libraries -> Modify' permission enabled for your admin role(s).  This is enabled by default for 'Admin' and 'System Admin' roles.  If your custom role only has 'Content Libraries' -> 'View' permissions, you will be able to see the available content, but will only be able to administrate content that has already been added to your bundle selections by other admins.

Once you've added items to your bundle selections, you will be able to 'Convert to Course(s)' (see next section). Once you've created online courses with these selections to make your selections available to your learners, you will be unable to change these selections for the duration of your license term.*

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Figure 15: Unable to remove item from course bundle selections once converted to LMS course

*License terms vary by Content Library -- reach out to your Account Manager for more information about your Content Library license term.

Creating Online Courses

Converting Content to Online Courses

Once you've selected the content you'd like to offer your learners from the 'Content Libraries' report, you can individually or bulk create online courses in the LMS from this content by selecting 'Convert to Course(s)'.*   From here you can easily configure the following course settings for any selected item:

  • Enable 'Self Enrollment' and specify self-enrollment rules,
  • Enable 'Automatic Enrollment' and specify auto-enrollment rules,
  • Choose a category the course(s) should be placed in,
  • Allow the course to issue a certificate upon completion based on your portal's default certificate,
  • Decide who the course editors should be

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Figure 16: Bulk convert items to individual LMS courses; specify course settings

*Note: this requires your admin role(s) to have the 'Add Online Course' permission enabled.  This is enabled by default for 'Admin' and 'System Admin' roles.

Once you've completed 'Converting to Course(s)', you will be directed to your 'Courses' report in the LMS and will see your newly created courses.  Administrators with course editing permissions can select a course and make edits to the settings as they would with any other Online Course as well as add additional 'Lesson Objects' if desired (ie: assessments, tasks etc.).  When editing the course, you'll notice that course thumbnail, posters, and tags are brought over automatically when they exist for the 'Content Libraries' course.

Note: as lessons are created from the 'Content Libraries' conversion, the lessons themselves cannot be edited (i.e., lesson description, title, etc.). 

Adding Content to New or Existing Online Courses

You can also create tailored courses that include one or more 'Content Libraries' items; this allows you to create customized learning paths that include different selections of your 'Content Libraries' content.

When editing a new or existing online course and selecting 'Add Learning Object' from the 'Syllabus' tab, you will see the option to add 'Content Libraries' lessons.  Upon selecting the lesson type, search and select from your full 'Content Libraries' catalog.

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Figure 17: Add 'Content Libraries' learning object type to online course syllabus

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Figure 18: Search all 'Content Libraries' items available for your selected subscription

*Note: if your subscription entitles you to build you own bundle from a broader course catalog, you will only be able to select from the items that have already been added to your bundle selections.  These selections can be managed from the 'Content Libraries' report (see previous section).

Accessing Content in the Learner Interface

If you've made the 'Content Libraries' courses available to your learners for self-enrollment, or if you've automatically / manually enrolled a learner in these courses, they will be able to view this content in the 'Catalog' and 'My Courses' views of the Learner Interface:

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Figure 19: View content converted to LMS courses in the Learner Interface

Once enrolled, learners who've been assigned licenses will be able to launch their courses and proceed through the material in the same way they would with any other course. 

If a learner does not have a license, they will receive a "Not Available" message instead of a launch button and will unable to view the content until a license is applied to their account.  This may occur in the following scenarios:

  1. The course has been made available to the learner, but they have not been assigned a license via the 'Content Licensing' report functionality, OR
  2. The learner has been assigned a license other learners have consumed all available licenses on a first-come, first-served basis, OR
  3. You 'Content Libraries' subscription contract has lapsed; you will need to renew your subscription to allow your learners to continue to access this content.

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Figure 20: Unable to launch lesson when learner has not been assigned a license (or no licenses available)

Reach out to your Account Manager if you're nearing the end of your contract term or if you would like to purchase additional licenses to provide content to more of your learners.

 

 

 

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