This article provides information on a portion of the Absorb system that has been updated with the Absorb Admin Refresh Experience. The instructions and guidance in this article are intended for those whose environment has enabled the free Absorb Admin Refresh Experience upgraded. For more information about what is available with this, please check out the Absorb Admin Refresh Checklist!
The Course Administrator setting available when adding or editing a Course is designed to help automatically filter Courses visible on the Course Administration page to only show Courses that you have administrative responsibility for.
Establishing Course Administrators helps other Admins focus on the training that is relevant to them, and not overwhelmed with all training content available within the system.
Course Administrator settings allow you to choose whether all Admins will be able to see that the specific Course exists, or if it will only be visible to those Admins who manage specific Departments. This will help control access to any proprietary information that may need to be withheld from other Departments (that may be acting as separate Companies.
Note: The specific Admin Role (whether it is the default Admin Role or a customized Admin Role version) determines which aspects of the Course they have permission to manage. Identifying a Course Administrator for specific Courses helps keep content segregated to those with the appropriate administrative permissions.
When the Portal Settings > Info > Enable Locked Departments for Courses is enabled (ON), Admins will have the ability to select All Admins or Specific to determine who can see this course. When Specific is chosen, the Admin will be prompted to select a Department in the Department Visibility section.
Department Visibility Rules limit the visibility of the Course to only those Administrators managing the specified Departments.
The Admins will only see the selected courses in Reporting, on the Course Administrative page, and when Enrolling Users into a course.
Click the Select Department button to choose the Department and/or Sub Departments. The Admin may choose to select Add Rule to filter by more Departments.
Primary Department Editor
This option will allow the Admins of the selected Department and/or their Sub Departments the ability to manage the selected Course. All other Admins, regardless of their role, will only be able to view the course.
Note: If a Department is not selected in Department Visibility, then they will not be able to view it either.
Click the Select Department button to choose a Department; then opt to limit to the single current department or include all sub-departments.
Additional Admin Editors
The Additional Admin Editors selected will have the ability to manage the selected Course. All other Admins, regardless of their role, will only be able to view the course.
Note: If a department is not selected in Department Visibility, then they will not be able to view it either.
Click the drop-down menu to select additional Admin Editors. The search allows the Admin to begin typing the Admin's first name, last name, or username to find the specific User.