Admin Refresh: How to Add an ILC Session

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Introduction

One option available to add sessions to an ILC Course is to edit the Course itself and navigate to the Course Setting Sessions section.  The instructions below will provide direction on this process.

 



Instructions

Step Instructions
1. Add Session

To begin, click the Add Session button located in the Sessions Course Setting section.

  • This action will open the Add Session pop-up window where you will configure Session settings. 
  • Options are divided into three sections in the pop-up: Details, Enrollment, and Attributes.

Add Session: Details

2. Title

Enter a Title for the Session.

  • This field and its information are visible to Learners.
  • This is a required field.
3. Description

Enter a Description for the Session.

  • This field and its information are visible to Learners.
4. Change Log/Notes

Use the Change Log / Notes field to share information with other administrators about adjustments made to the Session.

  • This field and its information are only visible in the Admin Interface.
5. Instructors Click the Choose drop-down menu to search for and select the Session Instructor(s).
6. Venue

Click the Choose drop-down menu to search for and select the Session Venue.

  • Click the Add Venue button to create a new venue option.
7. Class Start Date and Time
  • Click the Date field to open a calendar tool to choose the Session's start date.
  • Click the Time field to open a clock tool to set the Session's start time.
  • These are required fields.
8.  Class Start Date and Time
  • Click the Date field to open a calendar tool to choose the Session's end date.
  • Click the Time field to open a clock tool to set the Session's end time.
  • These are required fields.
9. Time Zone

The Time Zone will display your default Time Zone.

  • If you need to change it, click the Time Zone field to search for and select a time zone.
  • This is a required field.
10.  Add Recurring Classes

Click the Add Recurring Classes field to open a menu to choose an option.  The default selection is "None."

  • Learn more about Recurring Classes here. (coming soon)
Add Session: Enrollment
11.  Allow Self Enrollment

Click a radio button to select an option:

If... Then...
Off Learners are unable to self-enroll in the Session.
Specific

Only the Learner(s) who meet the Self Enrollment Rule condition(s) can enroll in the Session.

Select the Add Rule button to create and apply Enrollment Rules.

All Learners All Learners can self-enroll in the Session.  If E-Commerce is enabled, the Session will also be publically available.


Note: Learners must be enrolled in the ILC Course or be able to self-enroll in the ILC Course to choose and enroll in a Session.

12.  Approval

 Click a radio button to select an option:

If... Then...
None No approval is required for Learners to enroll.
Instructor A Session Instructor must approve enrollment requests.
Supervisor A Learner's Supervisor must approve enrollment requests.
Administrator A Learner's Department Administrator must approve enrollment requests.
Other You will identify the User(s) who are responsible for approving enrollment requests.
13.  Enrollment Start Date

The Enrollment Start Date is the date when Learners can begin to enroll in the Session.

  • Click the Date field to open a calendar tool to choose the Session's Enrollment start date.
14.  Enrollment End Date The Enrollment End Date is the last date when Learners can enroll in the Session.
  • Click the Date field to open a calendar tool to choose the Session's Enrollment end date.
15.  Min Class Size

Enter a number to establish the minimum class size required for the Session.

  • This is a required field.
16.  Max Class Size Enter a number to establish the maximum class size allowed for the Session.
17.  Enable Waitlist

 Click the toggle button to change the status setting:

If... Then...
ON Learners will be added to the Session's Wait List if the class reaches its maximum size.
OFF N/A
Add Session: Attributes
18.  External Id  Use this field to manually enter an External Id.
19. Save & Close

Click the Save button to save the Session configurations.

  • The pop-up will update to display the Session(s) you've made.
  • Click the Add Session button to continue building Sessions.
  • Click the Close button to close the pop-up window and return to the ILC Course settings.

 

 

 

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