Admin Refresh: How to Add a Venue

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Introduction

A Venue is a location (physical or virtual), where an ILC Session takes place.

There are two ways to create a venue when using the Absorb Admin Refresh experience:

  • From the Venues Report
  • From the ILC Session modal

 The directions below guide you through the process of adding a new Venue from the Venues Report.  

Instructions: Venues Report

The directions in the table below guide you through the process of adding a new Venue from the Venues Report.

Step Instructions
1. Add Venue

To begin, click the Add Venue button on the Venues Report page.

  • This action will direct you to the Add Venue form.
2. Name

Enter a Name to identity the Venue.

  • This field and its information are visible to Learners.
  • This is a required field.
3. Description  Enter a Description of the Venue.
  • This field and its information are visible to Learners.
4. Max Class Size Enter a number to set the maximum class capacity for the facility.
  • This is a required field.
5. Type Click the Type drop-down menu to select the Venue Type.
  • Classroom
  • Connect Pro
  • GoToMeeting
  • WebEx
  • URL
   
Venue Type Details Address Country Province City Postal Code Phone Number URL Username Password
Classroom  + + + + + - - - -
ConnectPro - - - - - + + + +
GoToMeeting - - - - - + + - -
WebEx - - - - - + + - -
URL - - - - - + + - -

 

Note: All URL fields are required to contain information.

6. Department

Click the Select Department button to choose a Department to limit access to.

Notes:

  • Adding a Department will restrict the Venue to those who manage the identified Department. Administrators of other Departments will not see this Venue as an option when selecting locations for their ILC Sessions.
  • This option is not available when adding a Venue from the ILC > Session modal.
7. Save  Click the Save button to save and close.  You will return to the Venues Report page.

 

Instructions: From Instructor-Led Course (ILC) > Session Modal 

You can create Venues while configuring Instructor-Led Courses > Sessions.

  1. From the Add Sessions pop-up window, click the Add Venue button.
    • This action will update the pop-up window to the Add Venue form.
    • Follow the instructions provided in the table above for individual field options.
  2. When you are finished, click the OK button to save the Venue.
    • You will return to the Add Session pop-up window. 
    • Make sure you Save both the ILC Session and Course.

Example-AR-ILC-Add-Session-Add-Venue.png



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