This article details the expected functionality of a portion of the refreshed Absorb LMS Admin Experience (AE). Click here to learn more about this free upgrade available to you.
Overview
The Course Summary Report provides an overview of your Absorb portal’s Curriculum, Online Courses, Instructor-Led Courses, and Course Bundles.
This Report also provides the attributes Company Cost, User Cost, Company Time, and User Time. You can use these to provide a general representation of the time and money expended on each Course. These data points are only available if the following fields are populated and you have permissions to view them:
- Completed
- Not Completed
- Started
- Not Started
- In Progress
- Failed
The Course Summary Report is located in the Reports tab on the left side of the Admin Interface. Selecting the report name will redirect you to the Course Summary Report page. From here, you can filter results based on a variety of data points.
Note: Be mindful that opening a report may also bring up a favorite saved layout to shared default organizational report layout.
Report Data
You can customize this report to provide information on many different data points in order to tailor it to your preferences. The available data fields, which are the columns in the report, are listed below.
Notes
- Fields that have an asterisk (*) symbol are included in the Report's default layout.
- Custom fields configured in your portal settings will also be available.
| Data Column | Description |
| Average Time Spent * | This column displays the average number of days, hours, or minutes all enrolled Users spent in the training. These are the lesson types accounted for:
|
| Category * | This column displays the value populated in the Category field of the Course’s Settings > Catalog Visibility section. |
| Company Cost | This column displays the value populated in the Company Cost field of the Course's Settings > Attribute section. |
| Company Time | This column displays the value populated in the Company Time field of the Course’s Settings > Attribute section. |
| Completed * |
This column displays the total number of course completions. Users earn the Completed status once they have fulfilled all required lessons within the Course. Note: The total number only includes active enrollments. Historic enrollment information is not included. |
| Completed Company Cost | This column displays the value populated in the Company Cost field of the Course’s Settings > Attribute section multiplied by the number of Users Completed. |
| Completed Company Time | This column displays the value populated in the Learner Cost field of the Course’s Settings > Attribute section multiplied by the number of Users Completed. |
| Completed Learner Cost | This column displays the value populated in the Learner Cost field of the Course’s Settings > Attribute section multiplied by the number of Users Completed. |
| Completed Learner Time | This column displays the value populated in the Learner Time field of the Course’s Settings > Attribute section multiplied by the number of Users Completed. |
| Course * | This column displays the current Course Title. |
| Date Added | This column displays the date and time of the Course's creation in the system. |
| Date Edited | This column displays the date and time of when the last edit was made to the Course. |
| Enrolled * |
This column displays the total number of enrollments for the Course. Enrolled indicates that the User has elected to take the Course or was assigned it by an Admin. Note: The total number only includes active enrollments. Historic enrollment information is not included. |
| External ID | This column displays the value populated in the External ID field of the Course’s Settings > Attribute section. |
| ID |
This column displays the ID (also referred to as the GUID) automatically generated by the system when the enrollment is created. Note: This ID is used by Admins updating User enrollments via file import or RESTful APIs. |
| In Progress * |
This column displays the total number of Users who have started but not completed the Course. In Progress indicates that the individual User has launched a lesson within the Course. Note: The total number only includes active enrollments. Historic enrollment information is not included. |
| Learner Cost | This column displays the numeric value populated in the Learner Cost field of the Course’s Settings > Attribute section. |
| Learner Time | This column displays the numeric value populated in the Learner Cost field of the Course’s Settings > Attribute section. |
| Not Started * |
This column displays the total number of active Users who have not started the Course. Not Started indicates that the User has not taken any action towards initiating the training. Note: The total number only includes active enrollments. Historic enrollment information is not included. |
| Started | This column displays the total number of Users who have initiated training. |
| Started Company Cost | This column displays the value populated in the Company Cost field of the Course’s Settings > Attribute section multiplied by the number of Users with a status of In Progress or Completed. |
| Total Comments |
This column displays the total number of Course Comments. Note: This column will not return results unless the Allow Comments function is enabled in the Course Settings > Social section. |
| Total Time Spent | This column displays the total number of days, hours, or minutes all enrolled Users spent in the training. These are the lesson types accounted for:
|
| Type | This column identifies the Course type:
|
| Vendor | This column displays the numeric value populated in the Vendor field of the Course’s Settings > Attribute section. |
Report Action & Mass Actions
After generating a report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand frame of the page. This menu is context-sensitive. The options for Actions and Mass Actions that are available will change depending on the content you are selecting.
- An individual row selection will open the Actions menu.
- Multiple row selections will open the Mass Actions menu.
Note: Action options are dependent on your individual Admin Role permission(s). Some actions listed in the table below may not be available to all Admins. If you have questions related to your permission set, please contact your local System Admin for details.
The actions listed in the table below are can be applied to a single enrollment.
| Action Menu Option | Description |
| Enroll User | Click this button to launch a workspace to enroll the selected User into the selected Course. |
| Edit Course | Click this button to launch a workspace to edit the Course. |
| View Activity Report | Click this button to launch the Activity Report of the selected Course. |
| Learner Progress | Click this button to launch the Learner Progress Report of the selected User. |
| Department Progress | Click this button to launch the Department Progress Report. |
| Deselect | Click this button to clear current selections. |
The actions listed in the table below are can be applied to multiple enrollments at a time.
| Action Menu Option | Description |
| Enroll Users | Click this button to launch a workspace where you can enroll the selected Users in any training contained in the system. |
| Deselect | Click this button to clear current selections. |
Report Roles & Permissions
Below are the Required Role Permissions the Admin will need to access this Report and access the data to be populated.
Please note that your environment may use customized Role(s), Permissions, or a combination of both to perform these activities. If you have questions or need assistance, please contact your local System Administrator to review your current permissions.
| Role: Section Access | Permissions Needed |
| Users > Users | View or Modify permission |
| Courses > Online Courses | View or Modify permission |
| Courses > Curricula | View or Modify permission |
| Courses > Course Bundles | View or Modify permission |
| Courses > Instructor-Led Courses | View or Modify permission |
| Reports > Course Summary | Access permission |
| Role: Section Access | Permissions Suggested |
| Users > Department | View or Modify permission |
| Course > Categories | View or Modify permission |
| Course > Enrollments | View or Modify permission |
| Reports > Learner Progress | Access permission |
| Reports > Department Progress | Access permission |
| Reports > Generated Reports* | Access permission |
*Admin must have Generated Reports permission in order to export report data to Excel or CSV.
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