The Course Summary Report

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Course Summary Report

Admin Refresh Experience: Reports


Are you just getting started with this report? We recommend that you review the Roles & Permission section of this article before you continue.

 

Table of Contents


Overview

The Course Summary Report provides an overview of your Absorb portal’s Curriculum, Online Courses, Instructor-Led Courses, and Course Bundles. In addition to outlining each training’s Activity, Incurred Costs, and Incurred Time, you also have the option to apply various administrative actions. Report sums are the combination of the number of active Users within the following training statuses:

  • Completed
  • Not Completed
  • Started
  • Not Started
  • In Progress
  • Failed

Note: If you are an Admin with Department or Group-specific User Management scope, all aspects of your report results will be aligned with the Users matching that scope.

The Course Summary Report also lets you utilize attributes Company Cost, User Cost, Company Time, and User Time. Use these to provide a general representation of the time and money expended on each Course. These data points are only available if these fields are populated in the Course setup.


Example-Course-Summary-Report-Page.png

 

About the Report

The Course Summary Report is nested in the Reports menu of the Admin Refresh experience. Click the report name to go to the Course Summary Report page. From there, you can:

  • Create New Enrollments
  • Edit Course Configurations
  • Access Sub-Reports
    • Activity Report
    • Learner Progress Report
    • Department Progress Report

Note: Be mindful that opening a report may also bring up a favorite saved layout to shared default organizational report layout.

 

Report Data

You can customize this report to provide information on any of the data points listed below.

Notes

  • Fields that have an asterisk (*) symbol are included in the Report's default layout. Custom fields configured in your portal settings will also be available. 
  • Be mindful that opening a report may also bring up a favorite saved layout or a shared default organizational report layout.

 

Data Column Description
Average Time Spent *

This column displays the average number of days, hours, or minutes all enrolled Users spent in the training.  These are the lesson types accounted for:

  • Objects
  • Videos
  • Absorb Assessments and Surveys
  • Third-Party Content (LinkedIn Learning, BizLibrary, etc.)
  • E-Learning Modules (TinCan, xAPI, SCORM, AICC, etc.)
Category * This column displays the value populated in the Category field of the Course’s Settings > Catalog Visibility section.
Company Cost This column displays the value populated in the Company Cost field of the Course's Settings > Attribute section. 
Company Time This column displays the value populated in the Company Time field of the Course’s Settings > Attribute section.
Completed This column displays the total number of course completions.  Users earn the Completed status once they have fulfilled all required lessons within the Course.

Note: The total number only includes active enrollments.  Historic enrollment information is not included.
Completed Company Cost This column displays the value populated in the Company Cost field of the Course’s Settings > Attribute section multiplied by the number of Users Completed.
Completed Company Time This column displays the value populated in the Learner Cost field of the Course’s Settings > Attribute section multiplied by the number of Users Completed
Completed Learner Cost This column displays the value populated in the Learner Cost field of the Course’s Settings > Attribute section multiplied by the number of Users Completed.
Completed Learner Time This column displays the value populated in the Learner Time field of the Course’s Settings > Attribute section multiplied by the number of Users Completed.
Course * This column displays the current Course Title (name).
Date Added This column displays the date and time of the Course's creation in the system.
Date Edited This column displays the date and time of when the last edit was made to the Course.
Enrolled *

This column displays the total number of enrollments for the Course.  Enrolled indicates that the User has elected to take the Course or was assigned it by an Admin.

Note: The total number only includes active enrollments.  Historic enrollment information is not included.
External ID This column displays the value populated in the External ID field of the Course’s Settings > Attribute section.
Course ID

This column displays the ID (also referred to as the GUID)  automatically generated by the system when the enrollment is created. 

Note: This ID is used by Admins updating User enrollments via file import or RESTful APIs.
In Progress *

This column displays the total number of Users who have started but not completed the Course.  In Progress indicates that the individual User has launched a lesson within the Course.

Note: The total number only includes active enrollments.  Historic enrollment information is not included.
Learner Cost

This column displays the numeric value populated in the Learner Cost field of the Course’s Settings > Attribute section.

Learner Time

This column displays the numeric value populated in the Learner Cost field of the Course’s Settings > Attribute section.

Not Started *

This column displays the total number of active Users who have not started the Course.  Not Started indicates that the User has not taken any action towards initiating the training.

Note: The total number only includes active enrollments.  Historic enrollment information is not included.

Started

This column displays the total number of Users who have initiated training.  

Started Company Cost

This column displays the value populated in the Company Cost field of the Course’s Settings > Attribute section multiplied by the number of Users with a status of In Progress or Completed

Total Comments

This column displays the total number of Course Comments.

Note: This column will not return results unless the Allow Comments function is enabled in the Course Settings > Social section.

Total Time Spent

This column displays the total number of days, hours, or minutes all enrolled Users spent in the training.  These are the lesson types accounted for:

  • Objects
  • Videos
  • Absorb Assessments and Surveys
  • Third-Party Content (LinkedIn Learning, BizLibrary, etc.)
  • E-Learning Modules (TinCan, xAPI, SCORM, AICC, etc.)
Type

This column identifies the Course type:

  • Curriculum
  • Online Courses
  • Instructor-Led Courses
  • Course Bundles
Vendor

This column displays the numeric value populated in the Vendor field of the Course’s Settings > Attribute section.

 


Report Action & Mass Action Options

Course Summary Report 

After generating a report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand frame of the page. This menu is context-sensitive. The options for Actions and Mass Actions that are available will change depending on the content you are selecting.

  • An individual row selection will open the Actions menu.
  • Multiple row selections will open the Mass Actions menu.

Note: Action options are dependent on your individual Admin Role permission(s).  Some actions listed in the table below may not be available to all Admins.  If you have questions related to your permission set, please contact your local System Admin for details.

Actions

The actions listed in the table below are can be applied to a single enrollment

Action Menu Option Description
Enroll User Click this button to launch a workspace to enroll the selected User into the selected Course.
Edit Course Click this button to launch a workspace to edit the Course.
View Activity Report Click this button to launch the Activity Report of the selected Course.
Learner Progress  Click this button to launch the Learner Progress Report of the selected User.
Department Progress Click this button to launch the Department Progress Report.
Deselect Click this button to clear current selections.

 

Mass Actions

The actions listed in the table below are can be applied to multiple enrollments at a time

Action Menu Option Description
Enroll Users Click this button to launch a workspace where you can enroll the selected Users in any training contained in the system.
Deselect Click this button to clear current selections.

 


Report Roles & Permissions

Course Summary Report 

Please note that your environment may use customized Role(s), Permissions, or a combination of both to regulate access to this report.

If you have questions or need assistance, please contact your local System Administrator to review your current permission set. 

Required Role Permissions

Role: Section Access Permission(s) Needed
Users > Users View or Modify permission
Courses > Online Courses View or Modify permission
Courses > Curricula View or Modify permission
Courses > Course Bundles View or Modify permission
Courses > Instructor-Led Courses  
Reports > Course Summary  

 

Suggested Role Permissions

Role: Section Access Permission(s) Needed
Users > Department View or Modify permission
Course > Categories View or Modify permission
Course > Enrollments View or Modify permission
Reports >  Learner Progress  
Reports > Department Progress  

 

 

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