The Course Activity Report provides you with access to review the progress of Users enrolled in an Online Course. This report is specific to Active Online Courses only. The report will return all enrollments regardless of their Status (complete, not started, in progress, pending approval, or pending evaluation).

The purpose of this report is to show progress toward completion of the Online Course. You can use this report to make changes in the Course enrollment for individual Users or carry out various administrative tasks. 

The Course Activity Report is located in the Reports tab on the left side of the Admin Interface. Selecting  the report name will redirect you to the Course Activity Report page. Upon arrival to this page, you will choose the Course you want to review by selecting its name from the drop-down menu of the Course pop-up. From here, you can filter results based on a variety of data points.

The Course Activity Report will launch using the standard Report layout where you can:  

• Manage Online Course Activity 
• View User Transcripts 
• Message a User(s) 
• View and Edit past and present Enrollments 
• View and Edit Users

Be mindful that opening a report may also bring up a favorite Saved Layout or a shared default organizational Report Layout.

Report Data 

You can customize this report to provide information on many different data points in order to tailor it to your preferences. The available data fields, which are the columns in the report, are listed below.

Including Equivalent Courses

If Course Equivalency has been enabled within the portal, then the refinement Filter can be used to display Equivalent Courses associated with the chosen Course set in the Course Filter.

Report Action & Mass Action Options

After generating a report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand frame of the page. This menu is context-sensitive. The options for Actions and Mass Actions that are available will change depending on the content you are selecting.

• An individual row selection will open the Actions menu.
• Multiple row selections will open the Mass Actions menu.

Note: Action options are dependent on your individual Admin Role permission(s). Some actions listed in the table below may not be available to all Admins. If you have questions related to your permission set, please contact your local System Admin for details.

Multi-Course Reporting

System Admins can toggle on our multi-course version of the Course Activity report. This toggle is located on the Portal Settings page under the Info tab.

This toggle is off by default. Once the toggle is turned on, all Admins with permission to utilize the Course Activity Report will be able to select up to 30 courses.

• This feature is in beta production: Multi-Course Reporting may cause slowdowns or report timeouts if your portal contains high data volumes.
• When the toggle is switched off the Course Activity Report will be scoped to the first Course in your selection. This is true for Saved Layouts, and Scheduled Reports.

If your reports time out, try the following:

• Refine your data by departments, dates, or other filters.
• Lower the number of selected Courses until the report runs as expected.
  
  

Report Roles & Permissions

Below are the Required Role Permissions the Admin will need to access this Report and access the data to be populated.

Please note:

• Your environment may use customized Role(s), Permissions, or a combination of both to perform these activities.
• If you would like to enable the Multi-Course Report, a system admin must toggle on Enable Multi-Course Report - Course Activity in the portal settings.
  • Once this is enabled, admins with access to the Course Activity report can select up to 30 courses per report.

If you have questions or need assistance, please contact your local System Administrator to review your current permissions.