The Course Activity Report

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This article provides information on a portion of the Absorb system that has been updated with the Absorb Admin Refresh Experience.  The instructions and guidance in this article are intended for those whose environment has enabled the free Absorb Admin Refresh Experience upgraded. For more information about what is available with this, please check out the Absorb Admin Refresh Checklist!

Are you just getting started with this report? We recommend that you review the Roles & Permission section of this article before you continue.

Table of Contents


Overview

The Course Activity Report provides you with access to review the progress of Users enrolled in an Online Course. This report is specific to Active Online Courses only. The report will return all enrollments regardless of their status (complete, not started, in progress, pending approval, or pending evaluation).

When run by an Admin with Department or Group-specific rights, the report will automatically filter results based on their assigned Departments, Groups, or a combination of both.

The purpose of this report is to show progress toward completion of the Online Course. You can use this report to make changes in the Course enrollment for individual Users or carry out various administrative tasks. 

Note: You can access inactive Online Courses from the Course menu. Search for the online course and then select View Activity Report via the Actions menu.  

 

About the Report

The Course Activity Report is nested in the Reports menu of the Admin Experience. Clicking on the report name will redirect you to the Course Activity Report page. Upon arrival to this page, you will choose the Course you want to review by selecting its name from the drop-down menu of the Course pop-up. 

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 The Course Activity Report will launch using the standard Report layout where you can:  

  • Manage Online Course Activity 
  • View User Transcripts 
  • Message a User(s) 
  • View and Edit past and present Enrollments 
  • View and Edit Users

Note: Be mindful that opening a report may also bring up a favorite saved layout or a shared default organizational report layout. Learn more.


Report Data 

You can customize this report to provide information on any of the data points listed below.

Notes

 

Data Column Description
# of Times Accessed

This column displays the number of times the User launched the Course until their enrollment expired or they completed the training.

Address This column displays the value populated in the User's Profile > Address field. 
Address 2

This column displays the value populated in the User's Profile > Address 2 field.

Attained Certificate*

This column displays the User's status:

  • If YES, the User has earned the Courses Certificate
  • If No, the User has not earned the Course Certificate
Certificate Date* This column displays the calendar date and time that the User received their completion Certificate for the Online Course. 
City This column displays the value populated in the User's Profile > City field.
Country This column displays the value populated in the User's Profile > Country field.

Course

(Course ID)

This column displays the GUID (Course ID) for the respective Course.

Course Version This column displays the number indicating which iteration of the Online Course is currently being used. 
Course Version Notes This column displays text information on the current iteration of the Online Course being used by the LMS.
Credits This column displays the credit amount awarded for successfully completing training in a scored or non-scored Online Course in the LMS.
Date Completed* This column displays the calendar date and time that the User concluded all requirements within the Online Course.
Date Curriculum Expires This column displays the calendar date and time the User will no longer have access to complete the Curriculum the Online Course is contained in.
Date Edited This column displays the calendar date and time that the User's Activity in the Online Course was last manually updated by an Admin.
Date Electronically Signed This column displays the date the User completed their electronic signature within the Online Course.
Date Enrolled This column displays the calendar date and time that the User was enrolled in the Online Course.
Date Expires This column displays the calendar date and time the User will no longer have access to complete the Online Course.
Date First Accessed This column displays the calendar date and time the User began their training on at least one Lesson contained inside the Online Course Chapter.
Date Hired This column displays the value populated in the User's Profile > Date Hired field.
Date Last Accessed This column displays the calendar date and time the User previously continued their training on at least one Lesson contained inside the Online Course Chapter.
Date Terminated This column displays the value populated in the User's Profile > Date Terminated field.
Days Until Due This column displays the number of days until the enrollment record is due. A negative numeric value will present after the due date has passed.
Department*  This column displays the value populated in the User's Profile > Department field.
Email Address  This column displays the value populated in the User's Profile > Email Address field.
Employee Number This column displays the value populated in the User's Profile > Employee Number field.
Enrollments* This column displays the total number of times the User has been enrolled in the Online Course.
External ID

This column displays the value populated in the External ID field of the Course’s Settings > Attribute section.

First Name* This column displays the value populated in the User's Profile > First Name field.

ID

(Enrollment ID)

This column displays the Enrollment ID automatically generated by the LMS when the Course is created.

Note: You can use this value to update a User's enrollment via a file import or RESTful APIs. 

Job Title This column displays the value populated in the User's Profile > Job Title field.
Language

This column displays the value populated in the User's Profile > Language field.

Note: If a language has not been identified, this field will be blank.

Last Logged In This column displays the date and time that the User last logged into the LMS.
Last Name* This column displays the value populated in the User's Profile > Last Name field.
Location This column displays the value populated in the User's Profile > Location field.
Middle Name This column displays the value populated in the User's Profile > Middle Name field.
Notes This column displays information about the User that an Admin has added to the User's Profile > Notes field.
Phone This column displays the value populated in the User's Profile > Phone field.
Postal Code This column displays the value populated in the User's Profile > Postal Code field.
Progress (%) This column displays the User's training progress, based on the total number of Lessons contained in the Online Course.
Score (%)* This column displays the User's overall Online Course grade based on the number of items capable of being scored in the Online Course. Within an Online course, Admins can set a weighted average for each Lesson that has a score. These values determine the overall score percentage.
State/Province This column displays the value populated in the User's Profile > State/Province field
Status*

This column displays the current state of the User's enrollment in the Online Course.

If... Then...
Complete The User has fulfilled all requirements within the Online Course
Declined An Approver has declined the User's request to enroll in the Online Course.
Failed The User did not meet the minimum score required within the Assessment(s) contained in the Online Course.
In Progress The User has launched or began at least one Lesson within the Online Course.
Not Complete This status will display when an Admin edited a User's enrollment so that the User can retake the Online Course.
Not Started The User has not taken any action towards completing the Online Course.
Pending Approval This status indicates that the User is waiting on a Manager or Admin to approve the enrollment.
Pending Evaluation Required The User needs to complete an Evaluation before receiving a completion for the Online Course.
Pending Proctor The Online Course is waiting for the Proctor to sign off on the User's completion of the Online Course.

 

User Status

This column displays the User Status.

  • If Active = The User can receive training assignments
  • If Inactive = The User cannot participate in or record new training events.
Username*

This column displays the value populated in the User's Profile > Username field.

The Username is a name-based identity used to distinguish each User as they are added to the LMS. Also referred to as the User’s Login.

Vendor

This column displays the value populated in the Vendor field of the Course’s Settings > Attribute section.

 


Report Action & Mass Action Options

Course Activity  Report

After generating a report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand frame of the page. This menu is context-sensitive. The options for Actions and Mass Actions that are available will change depending on the content you are selecting.

  • An individual row selection will open the Actions menu.
  • Multiple row selections will open the Mass Actions menu.

Note: Action options are dependent on your individual Admin Role permission(s).  Some actions listed in the table below may not be available to all Admins.  If you have questions related to your permission set, please contact your local System Admin for details.


Actions

The actions listed in the table below can be applied to a single enrollment

Action Menu Option Description
Edit Activity Click this button to launch a workspace to view and edit the selected User's Course Activity profile. More details available in the Course Activity Report: Edit Course Activity article.
User Transcript Click this button to launch a workspace to view the selected User's full training history.
Edit User Click this button to launch a workspace to access the User Profile of the selected User.
Message User Click this button to launch a workspace to compose and send a message.
View Enrollments Click this button to launch a report where you can view and update the selected User's enrollment status in any training they are enrolled into.
Historic Enrollments Click this button to launch a report where you can view the selected User's entire training history. 
Un-enroll User Click this button to launch a workspace where you can un-enroll the selected User from the selected Online Course. 
Note: Any enrollments removed using this method are permanently removed from the LMS and cannot be recovered.
Deselect Click this button to clear current selections.

 

Mass Actions

The actions listed in the table below are can be applied to multiple enrollments at a time. 

Action Menu Option Description
Edit Multiple Click this button to launch an abbreviated version of the Edit Activity workspace where you can modify multiple User enrollments.
Message Users Click this button to launch a workspace to compose and send a message to individual Users, a Group, or a Department.
Change Department Click this button to launch a workspace where you can reassign the selected Users to a different Department.
Enroll Users Click this button to launch a workspace where you can enroll the selected Users in any training contained in the system.
Un-enroll Users Click this button to launch a workspace where you can un-enroll the selected Users from the selected Online Course. 
Note: Any enrollments removed using this method are permanently removed from the LMS and cannot be recovered.
Deselect Click this button to clear current selections.

 

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Report Roles & Permissions

Course Activity  Report

Please note that your environment may use customized Role(s), Permissions, or a combination of both to regulate access to this report.

If you have questions or need assistance, please contact your local System Administrator to review your current permission set. 

Required Role Permissions

Keep in mind that you may need to adjust Course level Course Administrator permissions.

Role: Section Access Permission(s) Needed
Courses > Online Courses View or Modify permission
Users > Users View or Modify permission
Reports > Course Activity Report  

Suggested Role Permissions

Role: Section Access Permission(s) Needed
Users > Department View or Modify permission
Courses > Categories View or Modify permission

 

 

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