Manage Categories

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This article provides information and guidance on a portion of the Absorb LMS Admin Experience that is now upgraded to the Admin Refresh Experience.

Please visit our Absorb Admin Refresh Checklist article for more details about what is available with the free Absorb Admin Experience upgrade.

Course Administration: Categories


Table of Contents


 

Overview

Categories are a great tool for managing and organizing your learning content. There are three types of categories each, which can be managed through their respective Courses, Global Resources, and Competency reports. This allows Admins to organize their course content, global resources, and competencies in their own sets of categories. The workflow to manage all categories is identical, regardless of the category type.

Note: Only one (1) Category can be applied to any asset or content.

Categories can have a hierarchy, where there is a top-level Category (parent) and then a Category that reports up to that top-level category (child). There can be multiple layers, if necessary. Only the Parent Category will display in the main Course Catalog section on the learner portal. Still, once the Parent is selected from the Course Catalog, the learner will see a list of the Child Categories to then select from.

Categories will only be visible to learners if there is content assigned to that Category. For instance, if there are three (3) Online Courses assigned to the Accounting Category and an individual from Marketing will not see this training or the Accounting Category, there would be no reason for the Marketing user to take any Accounting level training or see resources for that department. This is all guided by the Enrollment Rule set up on the content. 

 


Instructions

How to Add a Category

Step Instructions
1. Navigate to the Courses section of the Admin Menu and select Courses.  You will be routed to the Course Administration page. 
2.

Select Add New Category or Manage Categories in the Action Menu, located on the right-hand side of the Course Administration page.

  • If Add New Category is selected, the Admin will open up the Add New Category Form. Skip to Step 4.
  • If Manage Categories is selected, the Admin will land on the Categories administration page. Proceed to Step 2. 
3. Select Add New Category from the Action Menu, located on the right-hand side of the Course Administration page. 
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4.

The Add New Category Form consists of the following fields:

  • Parent Category: This determines what the parent category will be for the category being created. If No Category is selected, the category will be set up as a top-level category instead of being nested within another. 
  • Name: In this field, enter the Category's name and a description of what the Learners will see when navigating through your content. 
  • Description: Here, you can provide a brief description of the category, but this description will not be visible to the Users.
5.

Once you have completed creating your Category, click on Save to retain your changes. 

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Once you have saved your new Category, it will appear in the Categories Administration page and from the Category drop-down menu when setting up a Course, Global Resource, and Competency. If, for any reason, you need to edit or delete a Category, you can do so by selecting it from the Categories Administration page. 

Please Note: If a Category is deleted from a Competency or Global Resource,  it also deletes all content attached to that category. This means that subsequent Competencies and Global resources will also be deleted. Courses will not be removed. 

  • Deleting Categories at the Course level will remove the Category from the Course, but the Course will remain as-is. 
  • Deleting Categories at a Global Resources level will remove the Category and the Global Resource(s) attached to the Category. 
  • Deleting Categories at the Competency level will remove the Category and the Competency(s) attached to the Category. 

 

 

 

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