This article details the expected functionality of a portion of the refreshed Absorb LMS Admin Experience (AE). Click here to learn more about this free upgrade available to you.
Overview
The Course Uploads report provides you with details of files uploaded into Courses by Learners. You will see all submissions, including the ones that are already approved.
In this report, the Admin can approve or deny pending upload requests. Approved requests will update the Learner's progress in the associated Course. Denied requests will appear to the Learner in the corresponding Course page as denied, and will allow that Learner to replace their initial upload for re-approval.
The Course Uploads Report is located in the Reports tab on the left side of the Admin Interface. Selecting the report name will redirect you to the Course Uploads Report page. From here, you can filter results based on a variety of data points.
Note: This report will only display active User data. Be mindful that opening a report may also bring up a favorite saved layout, or a shared default organizational report layout.
Report Data
You can customize this report to provide information on many different data points in order to tailor it to your preferences. The available data fields, which are the columns in the report, are listed below.
Notes
- Fields that have an asterisk (*) symbol are included in the Report's default layout.
- Custom fields configured in your portal settings will also be available.
| Data Column | Description |
| Added By | This column displays the values populated in the User's Profile > First Name and Last Name fields. Those values are then concatenated to display as First Name Last Name. |
| Certificate Expiry Date | This column displays the date when the certificate will expire. |
| Certificate Issue Date | This column displays the calendar date and time that the Learner received their completion Certificate for the Online Course. |
| Certificate Issuer | This column displays the value populated by the Learner, when adding their Certificate into the Certificate Upload form. |
| Course | This column displays the Course Name. |
| Date Added | This column displays the date that the file was uploaded by the Learner. |
| Date Edited | This column displays the date when the submitted file information was edited. |
| Department | This column displays the value populated in the User's Profile > Department field. |
| Email Address | This column displays the value populated in the User's Profile > Email Address field. |
| Enrollment Date | This column displays the date that the Learner was enrolled in the Course. |
| File Name | This column displays the file extension name of the uploaded content. |
| First Name | This column displays the value populated in the Learner's Profile > First Name field. |
| Last Name | This column displays the value populated in the Learner's Profile > Last Name field. |
| Notes | This column displays information about the upload file that an Admin has added to the Course Upload > Notes field. |
| Score |
This column displays the value populated in the Course Upload > Score field. Important: This value does not impact the overall grade or completion status of the Course. |
| Status |
This column displays the Course Upload status.
|
| Type | This column displays the Label name which has been entered at the Course level. This is used to organize Uploads if there is more than one upload that a Learner needs to perform. For example, you could use the Labels Assignment 1, Assignment 2, etc. |
| Upload ID | This column displays the unique Upload ID to identify the file and the learner who uploaded/submitted it. |
| Upload Type |
This column displays the type of form used to capture the Certificate information.
|
| Username |
This column displays the value populated in the Learner's Profile > Username field. The Username is a name-based identity used to distinguish each User as they are added to the LMS, also referred to as the User’s Login. |
Report Action & Mass Actions
After generating a report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand frame of the page. This menu is context-sensitive. The options for Actions and Mass Actions that are available will change depending on the content you are selecting.
- An individual row selection will open the Actions menu.
- Multiple row selections will open the Mass Actions menu.
Note: Action options are dependent on your individual Admin Role permission(s). Some actions listed in the table below may not be available to all Admins. If you have questions related to your permission set, please contact your local System Admin for details.
The actions listed in the table below can be applied to a single upload.
| Action Menu Option | Description |
| Manage |
This option allows Admins to review and edit the submitted information. Admins will see the following options when the Course Upload Manage page is displayed.
Note: Only System Admins can use the Mark As option to change the status of a course upload once the approved or denied option has been selected. |
| Approve |
Selecting this option will Approve the submitted Course Upload. Approving this request will update the user's progress in the course. Note: Once an upload has been approved, only a System Admin can change the status. |
| Decline |
Selecting this option will Decline the submitted Course Upload. Declining the request will show under a user's course page as Denied and will allow users to Replace their initial upload until approval is achieved. Note: Once an upload has been declined, only a System Admin can change the status. |
| Delete |
Selecting this option will Delete the submitted Course Upload. Note: Deleting the submission will remove it from the list entirely. |
| Deselect | Click this button to clear all selections from the report table. |
.The actions listed in the table below are can be applied to multiple uploads at a time.
| Action Menu Option | Description |
| Delete |
Selecting this option will Delete the selected Course Uploads Requests. Note: Deleting the submission will remove it from the list entirely. |
| Deselect | Click this button to clear all selections from the report table. |
Report Roles & Permissions
Below are the Required Role Permissions the Admin will need to access this Report and access the data to be populated.
Please note that your environment may use customized Role(s), Permissions, or a combination of both to perform these activities. If you have questions or need assistance, please contact your local System Administrator to review your current permissions.
Keep in mind that you may need to adjust Course-level Course Administrator permissions.
| Role: Section Access | Permissions Needed |
| Courses > Online Courses | View or Modify permission |
| Users > Users | View or Modify permission |
| Reports > Course Activity Report | Access permission |
| Manage > Files | View permission required to view submitted Course Upload files. |
| Role: Section Access | Permissions Suggested |
| Users > Department | View or Modify permission |
| Courses > Categories | View or Modify permission |
| Reports > Generated Reports* | Access permission |
*Admin must have Generated Reports permission in order to export report data to Excel or CSV.
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