The Collaboration Activity Report allows Administrators to review their Collaborations and all related activities. This report returns all active Collaborations and associated Users. If you are new to this report, review the Roles and Permissions section of this article before continuing.
Report Overview
The Collaboration Activity Report is located in the Engage menu of the Admin Experience (AE). Clicking the report name redirects you to the Collaboration Activity Report page, where you can filter results based on different fields.
The Collaboration Activity Report launches using the standard report layout, where you can:
- Manage Collaboration Activity.
- View the activity on all active Collaborations.
- View Users associated with Collaborations.
Opening a report may also display a favorite saved layout or a shared default organizational report layout. Learn more.
Report Data
You can customize this report to provide information on any data points listed below.
Notes
- Fields with an asterisk (*) symbol are included in the Report's default layout.
- Custom fields configured in your Portal Settings will also be available.
- Remember that opening a report may also include a favorite saved layout or a shared default organizational report layout.
| Data Column | Description |
| Activity Type* |
This column displays the type of activity performed on the Collaboration by the User.
|
|---|---|
| Address | This column displays the value populated in the User'sProfile > Address field. |
| Address 2 | This column displays the value populated in the User'sProfile > Address 2 field. |
| City | This column displays the value populated in the User's Profile > City field. |
| Collaboration* | This column displays the Name of the Collaboration. |
| Country | This column displays the value populated in the User's Profile > Country field. |
| Date Added* | This column displays the calendar date and time that the User's activity in the Collaboration was added. |
| Date Edited* | This column displays the calendar date and time that the User's activity in the Collaboration was updated. |
| Date Hired | This column displays the value populated in the User's Profile >Date Hired field. |
| Department* | This column displays the value populated in the User's Profile > Department field. |
| Email Address | This column displays the value populated in the User's Profile > Email Address field. |
| Employee Number | This column displays the value populated in the User's Profile > Employee Number field. |
| First Name* | This column displays the value populated in the User's Profile > First Name field. |
| Flag Count | This column indicates if any Users have reported the activity. Users can mark activity as Inappropriate Content, Spam, or Other. |
| ID (Activity ID) | This column displays the Activity ID automatically generated by the LMS when the activity was created. |
| Job Title | This column displays the value populated in the User's Profile > Job Title field. |
| Language |
This column displays the value populated in the User's Profile > Language field. Note: If a Language has not been identified, this field will be blank. |
| Last Name* | This column displays the value populated in the User's Profile > Last Name field. |
| Learner Date Added | This column displays the calendar date and time the User was added to the Collaboration. |
| Learner Date Edited | This column displays the calendar date and time the User was edited on the Collaboration. |
| Location | This column displays the value populated in the User's Profile > Location field. |
| Middle Name | This column displays the value populated in the User's Profile > Middle Name field. |
| Notes | This column displays information about the User that an Admin has added to the User's Profile >Notes field. |
| Phone | This column displays the value populated in the User's Profile > Phone field. |
| Postal Code | This column displays the value populated in the User's Profile >Postal Code field. |
| State/Province | This column displays the value populated in the Profile > State/Province field. |
| Summary* | This column displays the content within a User's post. |
| User ID | This column displays the User ID automatically generated by the LMS when the User was created. |
| User Status |
This column displays the User's Status.
|
| Username* |
This column displays the value populated in the User's Profile > Username field. The Username is a name-based identity used to distinguish each User as they are added to the LMS. It is also referred to as the User's Login. |
Report Action and Mass Action Options
After generating a report, you can perform administrative actions on the results. These actions are available in the Actions menu on the right-hand side of the page after selecting a row in the table. The menu displays on the right-hand side of the page and is context-sensitive.
Action options are dependent on your individual Admin Role permission(s). Some actions listed in the table below may not be available to all Admins. If you have questions related to your permission set, reach out to your local System Admin for details.
Actions
The actions listed in the table below can be applied to a single selection. Select an individual row to open the Actions menu.
| Action Menu Option | Description |
| Edit Activity | Click this button to launch a workspace to view and edit the selected User's Collaboration Activity. |
|---|---|
| Delete Activity | Click this button to delete the selected User's Collaboration Activity. |
| Deselect | Click this button to clear current selections. |
Required Role Permissions
Note that Engage must be enabled in the LMS to use this feature. Your Account Manager can provide assistance if you are interested in adding this product to your LMS.
Please note that your environment may use customized Role(s), Permissions, or a combination of both to regulate access to this Report.
Admins must have Generated Reports in their Role, in order to export data to Excel or CSV on any Administration page or Report page.
If you have questions or need assistance, your local System Administrator can provide more information or review your current permission set.
| Role: Section Access | Permission(s) Needed |
| Engage > Collaborations | View or Modify permission |
|---|---|
| Engage > Collaboration Activity | View or Modify permission |
Suggested Role Permissions
The following permissions are recommended to support full access to related user data within this report.
| Role: Section Access | Permission(s) Needed |
| Users > Users | View or Modify permission |
|---|
Comments
Article is closed for comments.