Sessions Report

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This article contains information applicable to the refreshed Admin Experience (AE) and previous versions of the Absorb LMS product.

Table of Contents

Overview

The ILC Sessions Report provides you with access to review Sessions and the Users who are enrolled into the Sessions. Here you can easily perform a variety of Actions related to attendance, waitlist and the Instructor.  Using this Report can help simplify the Instructor's or Admin's tasks by providing a more direct path to update session specific tasks.

When run by an Admin or Instructor with Department or Group-specific rights, the report will automatically filter results based on their assigned Departments, Groups, or a combination of both.


About the Report

The ILC Sessions Report is nested in the Reports menu of the Admin Experience. Clicking on the report name will redirect you to the ILC Session Report page. 

Sessions Report Access.gif

The ILC Session Report will launch using the standard Report layout where you can:  

  • Manage Attendance
  • View Waitlist
  • Enroll Users 
  • Message Instructors

Note: Be mindful that opening a report may also bring up a favorite saved layout or a shared default organizational report layout. Learn more.

 


Report Data 

You can customize this report to provide information on any of the data points listed below.

Notes

Data Column  Description
# of Users Absent* This column displays the number of Users whose Status was marked as Absent for this session. 
# of Users Completed* This column displays the number of Users whose Status was marked as Complete for this session. 
# of Users Enrolled* This column displays the number of Users whose Status was marked as Enrolled for this session. 
Course* This column displays the name of the Instructor Led Course the Session is attached to. 
Date Added This column displays the calendar date and time the Session was created in the ILC.
Date Edited This column displays the calendar date and time the Session was last updated. 
End Date* This column displays the calendar date and time the Session is finished. 
Enrollment End Date This column displays the calendar date and time Users can no longer enroll into the Session. 
Enrollment Start Date This column displays the calendar date and time Users can begin enrolling into the Session. 
External ID This column displays the value populated in the External ID field of the Session’s Settings > Attribute section.
ID This column displays the GUID (unique ID) for the respective Session.
Instructor* This column displays the first name and last name of the User listed in the Instructor field of the Session. If there is more than 1 Instructor, the column will display Multiple
Learners of Waitlist This column displays the number of Users on the Waitlist of the Session. 
Max Class Size This column displays the minimum class size required for the Session.
Min Class Size This column displays the maximum class size allowed for the Session.
Session* This column displays the Title of the Session. 
Spaces Left This column displays the number of spaces open until Max Class Size is reached. 
Start Date* This column displays the calendar date and time the Session will begin.
Time Zone Name* This column displays the Time Zone of the Session. 
Venue* This column displays the Name of the Venue where the Session will be held. 
Waitlist enabled

This column indicates if this Session allows a Waitlist or not. 

Yes - Waitlist is enabled

No - Waitlist is disabled

 


Report Action Options

After generating a report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand frame of the page. 

  • An individual row selection will open the Actions menu. 

Note: Action options are dependent on your individual Admin Role permission(s).  Some actions listed in the table below may not be available to all Admins.  If you have questions related to your permission set, please contact your local System Admin for details.

Actions

The actions listed in the table below can be applied to a single enrollment

Action Menu Option Description
Mark Attendance

Click this button to launch a workspace to view and edit the status of the Users enrolled in the Session. On this page Admins or Instructors can Mass update all Users' Status, Grade and/or Credits for the Session or they can use the grid at the bottom of the page to select different Statuses, Grades and/or Credits for each User. 

Note: If Absent is selected, this is considered as a completion status and will mark the Learner as Complete on their Transcripts. If a Completion is not the desired status, we recommend marking these Learners as Not Complete. 

If the Session has recurring sessions the Admin or Instructor each Session Date will display for them to choose which Sessions, the Users attended or not.  

Manage Grades & Attendance Click this button to launch a new report, where you will see a list of all Users enrolled into the Session. Here the Admin or Instructor can Mark Attendance, Manage the Waitlist, Edit a User's Activity, Edit a User's Transcripts, Edit Users, Message Users, see the User's Enrollments or Print the Certificate attached to the Session Completion. 

Edit Course

*Only available in versions older than Admin Refresh Experience

Click this button to launch the workspace to edit the ILC and the Sessions within it. 
View Waitlist Click this button to launch a new report, where you can view all Users on the Waitlist for this Session. From this report, Admins and Instructors can Manage Grades & Attendance, move Users from the Waitlist to the Session Attendee list, move Users up or down on the priority list, Unenroll Users or Message Users. 
Enroll Users Click this button to launch the Enroll User workspace, where you can enroll new Users into the ILC and the specific Session. 
Message Instructors Click this button to launch the Compose Message workspace, where Admins or Instructors can send an email message to the Session's Instructor or any Active User in your LMS. 
Deselect Click this button to clear current selections.

 

Actions in the Sessions Report.gif


Report Roles & Permissions

Session Report

Please note that your environment may use customized Role(s), Permissions, or a combination of both to regulate access to this report.

Admins must have Generated Reports in their Role, in order to export data to Excel or CSV on any Administration page or Report page.

If you have questions or need assistance, please contact your local System Administrator to review your current permission set. 

Required Role Permissions

Role: Section Access Permission(s) Needed
Reports ILC Sessions
Courses > Sessions Add, Modify (Details, Enrollments, Metrics), Delete and/or Duplicate permission
Users View or Modify permission

Suggested Role Permissions

Role: Section Access Permission(s) Needed
Courses > Instructor-Led Courses View, Modify and/or Delete permission
Courses > Venues View or Modify permission
Reports ILC Activity
Reports ILC Grades
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