The Course Approvals Report provides a list of Course enrollment requests submitted by Learners. Administrators can use this report to review, approve, or decline requests, and communicate with Learners as needed.
The report is located in the Reports tab within the Admin Experience. From the report page, you can filter results using various data points to refine your view.
Course Approvals Report Overview
This section outlines key considerations when accessing and using the Course Approvals Report.
- This report includes both Active and Inactive User data.
- Saved or shared report layouts may automatically load when opening the report.
- You will only see data that your Admin permissions allow you to access.
Report Data
You can customize the report by selecting different data fields (columns) based on your reporting needs. Fields marked with an asterisk (*) are included in the default layout. Custom Fields configured in Portal Settings are also available.
| Data Column | Description |
| Address | Displays the value from the User Profile > Address field. |
| City | Displays the value from the User Profile > City field. |
| Course Title* | Displays the name of the Course associated with the enrollment request. |
| Date Added | Displays the date the Course was created. |
| Department* | Displays the value from the User Profile > Department field. |
| Email Address | Displays the value from the User Profile > Email Address field. |
| First Name* | Displays the value from the User Profile > First Name field. |
| Last Name* | Displays the value from the User Profile > Last Name field. |
| Type | Displays the Course type (Online Course, Instructor Led Course, or Curriculum). |
| Username | Displays the value from the User Profile > Username field. |
Report Actions
After selecting one or more rows in the report, administrative actions become available in the right-hand panel. The available options depend on your selection and Admin permissions.
Single Item Actions
These actions apply when a single row is selected.
| Action | Description |
| Approve | Approves the selected enrollment request. |
| Decline | Declines the selected enrollment request. |
| Message User | Opens a message workspace to contact the User. |
| Edit User | Opens the User profile for editing. |
| Deselect | Clears the current selection. |
Mass Actions
These actions apply when multiple rows are selected.
| Action | Description |
| Approve | Approves all selected enrollment requests. |
| Decline | Declines all selected enrollment requests. |
| Message Users | Sends a message to selected Users, Groups, or Departments. |
| Activate Users | Sets selected Users to Active. |
| Deactivate Users | Sets selected Users to Inactive. |
| Change Department | Reassigns selected Users to a different Department. |
| Enroll Users | Enrolls selected Users into training. |
| Deselect | Clears the current selection. |
Note: Available actions depend on your Admin role permissions. Your System Administrator can provide assistance if you require additional access.
Interacting with Absorb Reports
The Reports Overview article provides a high-level introduction to reporting in Absorb LMS, including how to access, filter, and export report data.
Roles and Permissions
Access to the Course Approvals Report and its data depends on assigned role permissions. Your organization may use customized roles.
Required Permissions
The following permissions are required to access the report.
| Section | Permission |
| Users > Users | View or Modify |
| Courses > Enrollments | View or Modify |
| Reports > Course Approvals | Access |
Suggested Permissions
The following permissions enhance report functionality but are not required.
| Section | Permission |
| Users > Department | View or Modify |
| Courses > Instructor Led Course | View or Modify |
| Courses > Online Courses | View or Modify |
| Courses > Curricula | View or Modify |
| Reports > Generated Reports | Access |
*The Generated Reports permission is required to export report data.
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