The Tasks Report provides you with a list of Tasks that Learners have submitted for review. You are able to use this Report administratively to manage those Task submissions, message Learners regarding their Tasks, view old Task submissions, etc.
The Tasks Report is located in the Reports tab on the left side of the Admin Interface. Selecting the Report name will redirect you to the Tasks Report page. From here, you can filter results based on a variety of data points.
Access the Admin Interface of your Absorb LMS portal.
Select the Reports
icon from the left hand side.
Select the Tasks Report from the Reports menu.
- The Tasks Report includes both active and inactive User data.
- Be mindful that opening a Report may also bring up a favorite Saved Layout, or a shared default organizational Report Layout.
- You will only see data that you have access to view. For example, data from Learners that an Admin does not have permission to view will not be included in their report.
Report Data
You can customize this Report to provide information on many different data points in order to tailor it to your preferences. The available Data Fields, which are the columns in the Report, are listed below.
Fields that have an asterisk (*) symbol are included in the Default Layout of the Report. Custom Fields configured in your Portal Settings will also be available.
Data Fields
| Data Column | Description |
| Address | This column displays the value populated in the User's Profile > Address field. |
| Address 2 | This column displays the value populated in the User's Profile > Address 2 field. |
| City | This column displays the value populated in the User's Profile > City field. |
| Country | This column displays the value populated in the User's Profile > Country field. |
| Course Name* | This column displays the Course Name that the Task belongs to. |
| Credits* | If Credits are awarded at the completion of the associated Course, then this column displays the number of Credits awarded. |
| Date Added | This column displays the date that the Task was created. |
| Date Completed | This column displays the date that the Task was completed. |
| Date Edited | This column displays the date that the Task was last edited. |
| Department | This column displays the value populated in the User's Profile > Department field. |
| Email Address | This column displays the value populated in the User's Profile > Email Address field. |
| Employee Number | This column displays the value populated in the User's Profile > Employee Number field. |
| First Name | This column displays the value populated in the User's Profile > First Name field. |
| Full Name | This column displays a combination of the values populated in the User's Profile > First Name, Middle Name, and Last Name fields. |
| Grade(%)* | This column displays the User's grade once the associated Course has been completed. |
| ID | This column displays the unique Task ID to identify the Task and the learner who uploaded/submitted it. |
| Is Active | This column displays whether or not the User is a Active, as defined in their User Profile > General tab. |
| Is Admin | This column displays whether or not the User is an Admin, as defined in their User Profile > Account tab. |
| Is Learner | This column displays whether or not the User is a Learner, as defined in their User Profile > Account tab. |
| Is Scored | This column displays whether or not the Task is scored, as defined in the Task settings. |
| Job Title | This column displays the value populated in the User's Profile > Job Title field. |
| Language | This column displays the value populated in the User's Profile > Language field. If left blank in the User's Profile, their default Language is that of your LMS' global default Language found in your Portal Settings > Defaults. |
| Last Name | This column displays the value populated in the User's Profile > Last Name field. |
| Location | This column displays the value populated in the User's Profile > Location field. |
| Phone | This column displays the value populated in the User's Profile > Phone field. |
| Postal Code | This column displays the value populated in the User's Profile > Postal/Zip Code field. |
| Progress(%)* | This column displays the User's total progress on the associated Course. |
| State/Province | This column displays the value populated in the User's Profile > State/Province field. |
| Status* | This field displays the Status of the User. It will state if they are Active or Inactive. |
| Task* | This column displays the name of the Task. |
| Total Time Spent (Hours) | This column displays the User's time spent on the associated Course. |
| Type* | This column displays the type of Task which has been created. This filter has been maintained for historical data sets. Only Simple Tasks can be now created. |
| User ID | This column displays the value populated in the User's Profile > User ID field. |
| Username* | This column displays the value populated in the User's Profile > Username field. |
| Vendor | This column displays the value populated in the associated Course > Vendor field. |
Task Type Filter
When using the Tasks Report you may notice that there are additional options available for the Filter.
These options represent historical components associated with the Tasks Report. This Filter has been maintained in its current state so that historical data sets retain accuracy. However, it is no longer possible to create Tasks of the following kinds:
- Assignment
- Certificate
- Self-Reported
These Task Types are no longer selectable/configurable. When a Task is created in the system, it is considered to be the Simple type for all reporting purposes.
Report Action & Mass Actions
After navigating to a Report, you can perform administrative actions. These Action commands become available once a row in the table is selected. The Actions menu is displayed on the right-hand side of the page. This menu is context-sensitive, so the options for Actions and Mass Actions that are available will change depending on the content you are selecting.
- An individual row selection will open the Actions menu.
- Multiple row selections will open the Mass Actions menu.
Action options are dependent on your individual Admin Role permission(s). Some actions listed in the table below may not be available to all Admins. If you have questions related to your permission set, please contact your local System Admin for details.
Actions
The actions listed in the table below are can be applied to a single row item.
| Action Menu Option | Description |
| Manage | Click this button to launch a workspace to view details of the selected Task and Approve or Deny the submission. |
| Message User | Click this button to launch a workspace to compose and send a Message. |
| Deselect | Click this button to clear current selections. |
Mass Actions
The actions listed in the table below are can be applied to multiple row items at a time.
| Action Menu Option | Description |
| Manage | Click this button to launch a workspace to view details of the selected Tasks and Approve or Deny the submissions. |
| Message Users | Click this button to launch a workspace to compose and send a Message to individual Users, a Group, or a Department. |
| Activate Users | Click this button to change the Status of the selected Users to be Active. |
| Deactivate Users | Click this button to change the Status of the selected Users to be Inactive. |
| Deselect | Click this button to clear current selections. |
Report Roles & Permissions
Below are the Required Role Permissions the Admin will need to access this Report and access the data to be populated.
Please note that your environment may use customized Role(s), Permissions, or a combination of both to perform these activities. If you have questions or need assistance, please contact your local System Administrator to review your current permissions.
Required Role Permissions
| Role: Section Access | Permissions Needed |
| Users > Users | View or Modify permission |
| Courses > Online Courses | View or Modify permission |
| Reports > Tasks | Access permission |
Suggested Role Permissions
| Role: Section Access | Permissions Suggested |
| Reports > Generated Reports* | Access permission |
*Admin must have Generated Reports permission in order to export report data to Excel or CSV.
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