When creating a Course, it can be beneficial to have one or multiple Reviewers to review the Course content for clarity and accuracy. Absorb Create allows you to assign Reviewers for Courses that you have created, and manage review access to those Courses. Owners in Create can also manage Reviewer access and account status.

In this article we will explain how to invite and re-invite Reviewers in Create, accessing Courses for Review, adding Comments to Courses, removing Reviewers and making Reviewer accounts Inactive.

How to Invite/Re-Invite Reviewers

Any Create User with any Role can be set as a Content Reviewer. Anyone who has an email address can also be sent a Reviewer invitation. Reviewers can be invited from within a Workspace or directly from the Course to be reviewed. We will outline how to invite Reviewers and accessing Courses for review in the following subsections.

Inviting Reviewers Within the Workspace

Reviewers can be assigned to a Course directly from a Workspace, provided that the Course is in that same Workspace. You can assign a Reviewer within a Workspace as follows:

1. Log into Absorb Create.
2. Click on the options menu for the desired Course.
3. Select the Manage Reviewers option.
4. Start typing the name of the User or email address. A drop-down will open with a list of all Users based on the entered information. This list will be refined as you enter more letters.
5. Select the User to be set as a Reviewer. You can also type a new email address, which will send an invitation to that person to join the system as a Reviewer role only.
6. Once a Reviewer has been selected, an second field where you can enter additional instructions for the Reviewer becomes available. Here you can provide the Reviewer with any specific information related to the Course.
7. Click Send Invites.

Inviting Reviewers Within a Course

Reviewers can also be invited from within a Create Course. Open a Course to be reviewed, and from the Course Editor, follow the steps below:

1. Click on the Comments tab in the right-hand menu of the Course Editor.
2. Click Manage Reviewers.
3. Start typing the name of the User or email address. A drop-down will open with a list of all Users based on the entered information. This list will be refined as you enter more letters.
4. Select the User to be set as a Reviewer. You can also type a new email address, which will send an invitation to that person to join the system as a Reviewer role only.
5. Once a Reviewer has been selected, an second field where you can enter additional instructions for the Reviewer becomes available. Here you can provide the Reviewer with any specific information related to the Course.
6. Click Send Invites.

Accessing a Course For Review

Reviewers can access the Course through the link in the invitation email, or when logging in through the Review page. Once they have signed into Create, Reviewers and content creators may click the Reviews tab to view all the Courses they have been assigned to review.

Note that content creators will only be able to view Courses in this section where they have been set as a Reviewer, and not Courses where they have been mentioned (using the @ function), or Courses where they have written a review but are not set as Reviewer. 

Re-Invite a Reviewer

A content creator can send another invitation to Reviewers if they are unable to locate the previous invitation email.

If an invited Reviewer does not have an account in Create, they will only be listed by an email address in the list of Reviewers.

In Create, follow the steps below to re-invite a Reviewer:

1. Open the Course you wish to re-invite a Reviewer to in the Course Editor.
2. Click Comments in the right-hand menu.
3. Click Manage Reviewers.
4. Locate the Reviewer's name in the Reviewer list. Click the three-dot menu next to the Reviewer's account and select the Send review link notification option.

Reviewer Comments, Replies & Mentions

Comments can be used to provide feedback and additional information on a Course during the review process. A Course's creator, any invited Reviewers, or other content creators who have access to the Course's Workspace can leave comments on a Course. Creators and Reviewers can also mention other Create Users in a comment. That User will receive an email notification letting them know that they have been mentioned, but they will only be able to view the comment if they have access to the Course.

The creator of the Course can edit/delete all comments and replies on their Courses left by Reviewers or other content creators. Reviewers and other content creators can only edit/delete their own comments.

Add a Comment to a Course

You can add a comment to a Course from the Reviews tab. In Create, follow the steps below to comment on a Course:

1. In the Reviews tab, click on the Course you wish to comment on.
2. Under the Page menu, click Add Comment.
3. A comment bubble will appear on the top right side of the slide and a text box will open in the panel.
   
   You can click and drag the comment bubble to a different location on the slide to point out a certain item. This can also be done after saving the comment.
   
4. After typing in your comment, click Save to add your comment, or click Cancel to cancel your comment. Click on the three dots menu to Edit or Delete your comment.

You can mention anyone in a specific comment. They must have access to the Course (Reviewer or content creator). They shall receive an email to let them know that they have been mentioned. Note that mentioning someone in a comment will not make the Course appear in the Reviews tab for that User. Only Courses for which that User has been set as a Reviewer will appear in the Reviews tab.

How to Remove Reviewers

Once a person has been removed as a Reviewer from the Course, they will no longer have access to the Course and it will no longer display on their Reviews page. Their account will remain active in the Create system until the content creator marks them as Inactive.

Removing a Reviewer From a Course

To remove a Reviewer from a Course in Create, please advise the following:

1. In Create, click on the Course that the Reviewer has access to.
2. In the right-hand Slide menu, click Comments.
3. Click on the Page option on the right.
4. Select Manage Reviewers.
5. Next to the User's account, click on the three dots menu and select Remove.

Setting a Reviewer Account to Inactive

A Reviewer's account cannot be deleted from the system once it has been created. When a Reviewer no longer requires access to Create, their account can be made Inactive. This will restrict the User from accessing Create. Note that this is only available to Users with the Owner role.

To set a User as Inactive, log into Create and follow the steps below:

1. Click on the User menu in the top-right corner to open the drop-down options menu.
2. Select Manage Users.
3. On the Users page find the Reviewer's account then click Edit.
4. Change the account's status from Active to Inactive.
5. Click Save.