1. Absorb Help Center
  2. Absorb LMS Knowledge Base
  3. Getting Started
  4. Absorb Quick Start

New File Manager

Overview

Absorb has combined an intuitive visual UX with a powerful filtering option to deliver a New File Manager feature to improve your administrative workflow for Admins working with media assets and files. 

Note: This feature must be enabled.  

Instructions

A System Admin must navigate to the Portal Settings icon and select the Users Tab to enable the New File Manager toggle. You must be a System Administrator to access Portal Settings.

Below is a demonstration of enabling the New File Manager for your Absorb LMS portal. 

New_File_Manager_Demo.gif

Written instructions are provided below.

1. Beginning from anywhere within the Admin Experience, click the Account menu icon.

2. A new menu will appear. Select Portal Settings.

mceclip5.png

3. Once the page refreshes, click the Users tab.

4. The Enable New File Manager toggle button will be the first option in this section.

Click the toggle button to change its state:

ON = Feature enabled
OFF = Feature disabled

5. Click Save.  

mceclip6.png

Details 

If toggled OFF = When an Admin is in a course build and selects the Choose File button while uploading a source such as a thumbnail photo or learning object, an Upload File pop-up window will appear. The Admin will need to choose a file within their own document resource. 

mceclip3.png

Note: As seen below, if you access Files via the Setup icon, you will be prompted to the File Manager view that showcases all the files that have been uploaded into your Absorb LMS portal. 

mceclip4.png

mceclip0.png

If toggled ON = When an Admin is in a course build and selects the Choose File button while uploading a source such as a thumbnail photo or Learning Object, they will be presented with additional functionalities to reuse, organize and manage media and file assets.

The core functionality options include: 

  • File Searchability 
    1. Search by File Name
    2. Filter by where it’s been used previously in the LMS
    3. Sort results alphabetically, by date added, or by popularity

mceclip15.png

  • Organizing Content 
    • By adding Tags to your uploads, you can curate content around appropriate themes and label them for easy reference in the future
    • Filtering by Tags makes it easy to find the right content in a context that’s meaningful to the Admin

mceclip9.png

mceclip8.png

  • Sharing Content 
    • One file can be used across the LMS
    • We’ve added a shortcut to one of our most popular content-sharing workflows to allow indirect references to files found in File Manager (aka Deeplinking)

mceclip10.png

  • Managing Content

mceclip14.png 

    • Rename files to give them a more meaningful identifier

mceclip11.png

    • Replace files from File Manager and have all LMS entities using that file updated simultaneously

mceclip12.png

    • Delete files that are no longer current or relevant to the organization.

mceclip13.png

Articles in this section

Was this article helpful?
2 out of 3 found this helpful