Absorb has combined an intuitive visual UX with a powerful filtering option to deliver a New File Manager feature to improve your administrative workflow for Admins working with media assets and files.
Original File Manager
The Original File Manager is the current default for any Portal across Absorb LMS. When an Administrator is building an Online Course and selects the Choose File button while uploading a file such as a thumbnail photo or learning object, an Upload File modal frame will appear. The Administrator will need to choose a file within their document hierarchy or upload directly from their device. The Visibility is set to Private by default.
Additionally, if an Administrator accesses files via the Setup menu, this will open the File Manager view, where they can see all the files that have been uploaded into their LMS portal.
New File Manager
When the New File Manager is toggled on, the following behavior will be observed.
When an Administrator is building an Online Course and selects the Choose File button while uploading a file such as a thumbnail photo or Learning Object, they will be presented with additional functionalities to reuse, organize and manage media and file assets.
Note that the maximum file size is 2 GB.
The core functionality options include:
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Upload Files
- In the File Manager, click the Upload button in the top right corner.
- Click the Choose File button in the Upload File overlay.
- Select the file from your computer to upload. You cannot rename a file once it has been selected.
- Select the file's Visibility. Private files are only accessible to verified LMS Users and Learners, while Public files are accessible to non-LMS Users through the Public Dashboard and Course Catalog.
File VisibilityFiles uploaded to a Course's Resources page will be set to Private by default. Files uploaded to a new or existing Billboard will be set to Public by default.
- Click Save.
- In the File Manager, click the Upload button in the top right corner.
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File Searchability
- Search by File Name.
- Filter by where it’s been used previously in the LMS.
- Sort results alphabetically, by date added, or by popularity.
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Organizing Content
- By adding Tags to your uploads, you can curate content around appropriate themes and label them for easy reference in the future.
- Filtering by Tags makes it easy to find the right content in a context that’s meaningful to the Administrator.
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Sharing Content
- One file can be used across the LMS.
- We’ve added a shortcut to one of our most popular content-sharing workflows to allow indirect references to files found in the File Manager (aka Deeplinking).
- Managing Content
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- Rename Files to give them a more meaningful identifier.
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- Replace Files from the File Manager and have all LMS entities using that file updated simultaneously.
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- Delete Files that are no longer current or relevant to the organization.
Roles and Permissions
In addition to the existing permissions that allow Admins to view and/or modify content in the File Manager, Admins with the specified permissions can also upload files. For more information about Roles and Permissions related to the File Manager, please see the File Manager & Visibility article.
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