Absorb Engage: Collaborations

Instructions: How to Build a Collaboration

Note: Collaborations are made available to individual Users, Groups, Departments, or a combination of the aforementioned.   If you plan to use Groups, we recommend that you check to see that the necessary Group(s) exist and that they contain the correct individuals before beginning to create a Collaboration.

Step 1

Navigate to the Collaboration Report page by clicking the Engage button from the Admin Menu and choose Collaborations from the sub-menu.  You will be routed to the Collaborations Report page.

Step 2

From the Collaboration Report page, click the Add Collaboration button from the right-hand context menu. You will be routed to the Add Collaboration form.

Step 3

Configuring Collaboration Details

The first section of the form is labeled Collaboration Details.  Here you will configure the following:

• Status: Click the toggle button to change the status setting.
  • • Active = Collaboration is available to learners.
    • Inactive = The Collaboration is not available to learners and is only visible to Admins in the Admin Interface.
      
      
• Name: Enter the Collaboration's Name. The Name identifies the Collaboration to Learners and Admins. 
  • This is visible in both the Admin and Learner experiences.
    
    
• Description: Enter a description to provide details of the Collaboration in this field. This content will guide the user and prompt discussion. 
  
  
• Tags: Click this field to open a drop-down menu to select and apply Tags to the Collaboration. 
  • Tags are used to filter and find content within the Course Catalog easily.
    
    

Step 4

Assignments

The second section of the form is labeled Assignments.  Here you will configure the following:

• Users: Click this field to open a drop-down menu. Begin by typing the User's first name, last name, or username to select individual Users to assign the Collaboration to. 
  
  
• Groups: Click this field to open a drop-down menu to select individual Groups to assign the Collaboration to.   
  • Note: All Users within the Group(s) will be assigned the Collaboration.
    
    
• Departments: Click the Add Department button to open a modal to search for and select Departments. 
  • Single Department = Will include only users that report to the department directly.
  • Include All Sub-Departments  = Will include users who belong to the selected department or departments that report up to the selected department.
    • Note: All Users within the Department(s) will be assigned the Collaboration.
      

Step 5

Resources

The third and last section of the form is labeled Resources.  Here you will add the resources (if any) associated with the Collaboration.  

Click the Resources button to open a modal to attach files or add links to content. Resources added can be up to 2 GB size. 

Step 6

Click Save to save and close the Collaboration.  You will return to the Collaboration Report page.

Options

• Add the Collaboration to a Course
• Add the Collaboration to a Template