The Courses Report page provides management access to all Online Courses, Curricula, Instructor-Led Courses, and Course Bundles created within your Absorb LMS environment. This page allows you to add new content, edit existing Courses, modify User enrollments, and more.
Online Courses utilize functions like Observation Checklists and Electronic Signatures (E-Signatures). You can also include a variety of other Learning Objects.
Page Details
The Courses Report page is located within the Courses menu. When you navigate to this page, you may be presented with a default report view, favorite saved layout, or shared organizational default layout.
Report Data
You can customize this report to provide information on any data points listed below.
Notes
- Fields with an asterisk (*) symbol are included in the Report's default layout.
- Custom fields configured in your portal settings will also be available.
- Remember that opening a report may also include a favorite saved layout or a shared default organizational report layout.
| Data Column | Description |
|---|---|
| # of Ratings | This column displays the total number of User ratings the Course has received. |
| Access Date | This column displays the current value of the Access Date field of the Course’s Settings > Availability section. |
| Allow Comments | This column displays the current configuration of the Allow Comments feature of the Course's Settings > Social section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Allow Ratings | This column displays the current configuration of the Enable Course Rating feature of the Course's Settings > Attributes section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Allow Self Enrollment | This column displays the current configuration of the Allow Self Enrollment feature of the Course's Settings > Attributes section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Audience | This column displays the current value of the Audience field of the Course’s Settings > Attributes section. |
| Automatic Enrollment | This column displays the current configuration of the Automatic Enrollment feature of the Course's Settings > Attributes section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Average Rating | This column displays the Course's Average Rating. This value is calculated by dividing the total number of Ratings by the number of Users who submitted a rate value. |
| Category * | This column displays the current value of the Category field of the Course’s Settings > Catalog Visibility section. |
| Certificate Expiry | This column displays a value based on the selected Expiry type in the Course’s Settings > Completion > Certificate section. |
| If No Expiry = N/A. The field will present as empty. | |
| If Time from Completion = N/A. The field will present as empty. | |
| If Date = The Certification's expiration date and time are displayed. | |
| Course Library | This column displays the Vendor name of the Course Library that the training content is provided. |
| Absorb LMS has integration partnerships with Absorb Create, BizLibrary, LinkedIn Learning, and Skillsoft. | |
| Courses that use content created by Skill Pill, Whil, or Traliant will display "Content Libraries." | |
| Credits | This column displays the current value of the Credits field(s) of the Course’s Settings > Completion section. |
| Date Added | This column displays the date and time of the Course's creation in the system. |
| Date Expires | This column displays a value based on the selected Expiration option in the Course’s Settings > Availability > Expiration section. |
| Description | This column displays the text populated in the Description field of the Course’s Settings > General section. |
| Due Date | This column displays a value based on the selected Due Date option in the Course’s Settings > Availability section. |
| Enable E-Commerce | This column displays the current configuration of the Enable E-Commerce feature toggle button of the Course's Settings > Enrollment Rules section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| External ID |
This column displays the current value of the External ID field of the Course’s Settings > Attributes section. |
| Featured Course | This column displays the current configuration of the Featured Course toggle button of the Course's Settings > Catalog Visibility section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Goals | This column displays the current value of the Goals field of the Course’s Settings > Attributes section. |
| Has Certificate | This column displays the configuration of the Certificate toggle button in the Course's Settings > Completion section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Has E-Signature Lesson | This column displays whether the Course contains an Electronic Signature (E-Signature) Learning Object. |
| If Yes = The Course includes an E-Signature Learning Object. | |
| If No = The Course does not include an E-Signature Learning Object. | |
| Id | This column displays the Course ID (GUID) automatically generated by the LMS when the Course is created. |
| Language | This column displays the current value of the Course's Settings > Language field. |
| Note: This field will be empty if a Language has not been identified. | |
| Mandatory Course | This column displays the current configuration of the Mandatory Course toggle button in the Course's Settings > Catalog Visibility section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Name | This column displays the current value of the Title (Name) field of the Course’s Settings > Title section. |
| Send Enrollment Email | This column displays the current configuration of the Send Enrollment Email check box in the Course's Settings > Messages section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Send Nudge Email | This column displays the current configuration of the Send Nudge Email check box in the Course's Settings > Messages section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Status | This column displays the current status of the Course. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Terms & Conditions | This column displays the current configuration of the Show Terms & Conditions toggle button in the Course's Settings > Syllabus section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Time to Complete | This column displays the Time to Complete in hours and minutes. This value can be automatically calculated, manually entered by an Admin, or empty when Time to Complete is set to off in an online course. |
| Type | This column identifies the Course Type from the following list of options: |
| Course Bundle | |
| Curriculum | |
| Instructor-Led Course | |
| Online Course | |
| Variable Credits Enabled | This column displays the current configuration of the Variable Credits Enabled option in the Course's Settings > Completion section. |
| If Yes = The feature is enabled. | |
| If NO = The feature is inactive. | |
| Vendor | This column displays the current value of the Vendor field of the Course’s Settings > Attribute section. |
Actions & Mass Action Options
After generating a Report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand frame of the page. This menu is context-sensitive. The available options for Actions and Mass Actions will change depending on the content you are selecting.
- An individual row selection will open the Actions menu.
- Multiple row selections will open the Mass Actions menu.
Action options depend on your Admin Role permission(s). Some actions in the table below may not be available to all Admins. If you have questions related to your permission set, please contact your local System Admin for details.
Course Administration Report Actions
Actions
The actions listed in the table below are applied to a single selection.
| Option | Description |
|---|---|
| Edit |
Click this button to edit the selected Course. |
| Duplicate |
Duplicates the selected Course. Note: The duplicated Course will have an "Inactive" status. |
| Enroll User |
Click this button to enroll User(s) into the selected Course. Note: If a User has previously completed the selected Course, use the Re-Enroll option to create a new assignment. |
| Course Enrollments | Click this button to launch the Course Enrollment Report. From there you can view and manage User Enrollments. Current and historical enrollment information will be available. |
| View Activity Report | Click this button to launch the Course Activity Report. From there you can view and manage User Enrollments. |
| Ratings |
Click this button to launch the Ratings Report. Note: This action button will be inactive unless a Course has enabled this feature in the Course Settings > Attributes section. |
| Manage Comments | Click this button to launch the Comments Report. From there you can view and manage User-submitted Comments for the selected Course. |
| Delete |
Click this button to delete the selected Course. Important: Courses (and their associated Enrollments) removed using this method are permanently removed from the LMS and cannot be recovered. |
| Deselect | Click this button to clear current selections. |
Course Administration Report Mass Actions
Mass Actions
The actions listed in the table below are applied to multiple items at a time.
| Option | Description |
|---|---|
| Enroll User |
Click this button to launch a workspace to enroll User(s) into the selected Courses. Note: If a User has previously completed the selected Course, use the Re-Enroll option to create a new assignment. |
| Deselect | Click this button to clear current selections. |
Role Permissions
Required Role Permissions
Keep in mind that you may need to adjust Course level Course Administrator permissions.
| Role: Section Access | Permission(s) Needed |
|---|---|
| Courses > Instructor-Led Courses | View or Modify permission |
| Courses > Curriculum | View or Modify permission |
| Courses > Course Bundles | View or Modify permission |
| Courses > Online Courses | View or Modify permission |
Suggested Role Permissions
| Role: Section Access | Permission(s) Needed |
|---|---|
| Users > Department |
View or Modify permission |
| Courses > Category |
View or Modify permission |
| Courses > Enrollments |
View or Modify permission |
| Courses > Ratings |
View or Modify permission |
| Courses > Comments |
View or Modify permission |
| Courses > Competencies |
View or Modify permission |
| Reports > Course Activity |
Enable Course Activity permission when Adding User |
| Reports > Curricula Activity |
Enable Curricula Activity permission when Adding User |
| Reports > ILC Activity |
Enable ILC Activity permission when Adding User |