User Enrollments provide Admins access to view and manage all enrollments for a specific User. Admins can use this report to manager a User's enrollments, including editing, adding and re-enrolling in training.
The User Enrollments Report can be found in the Users menu of the Admin Experience. Clicking on the report name will redirect you to the User Enrollments Report page, where you can choose the User you want to review by selecting their name from the drop-down menu of the User pop-up.
Absorb takes performance seriously, so we group large volumes of changes together and process them at 10 minute intervals more efficiently than one-at-a-time.
This has the potential to introduce a short delay before you see the results but ensures that your portal is more responsive to one-off Admin actions and Learner activities.
User Enrollment Report
You can navigate to the User Enrollment Report by selecting a User from the User Administration page. On the report page, you will see that the results are already filtered by the previously selected User. You can use the carat icon next to each column header to sort the data by that column in either ascending or descending order.
The page will launch using the standard Report layout where an Admin can:
- Manage Enrollments
- Create new Enrollments
- Re-enroll the User
- Un-enroll the User
- View Historic Enrollments
Report Data
You can customize this report to provide information on any data points listed below.
- Fields with an asterisk (*) symbol are included in the Report's default layout.
- Custom fields configured in your portal settings will also be available.
- Remember that opening a report may also include a favorite saved layout or a shared default organizational report layout.
| Data Column | Description | ||||||||||||||||||||||||||
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| % (Progress)* | This column displays the User's training progress, based on the total number of required items in the training. | ||||||||||||||||||||||||||
| Access Date |
This column displays the current date and time in the Access Date field of the Course's Settings > Availability. Access Date is not available on Instructor Led Courses. |
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| Category* | This column displays the current value of the Category field of the Course’s Settings > Catalog Visibility section. | ||||||||||||||||||||||||||
| Company Cost | This column displays the current value of the Company Cost field of the Course’s Settings > Attributes section. | ||||||||||||||||||||||||||
| Company Time | This column displays the current value of the Company Time of the Course’s Settings > Attributes section. | ||||||||||||||||||||||||||
| Course Date Added | This column displays the calendar date and time the training was created in the LMS. | ||||||||||||||||||||||||||
| Course Date Edited | This column displays the calendar date and time that the Course was last manually updated by an Admin. | ||||||||||||||||||||||||||
| Course ID | This column displays the Course ID (GUID) automatically generated by the LMS when the Course is created. | ||||||||||||||||||||||||||
| Course Language | This column displays the value set for Course Language in the course’s configuration. | ||||||||||||||||||||||||||
| Course Status | This column displays the Status of the Course the User is enrolled in. | ||||||||||||||||||||||||||
| Course Type | This column displays the Type of Course the User is enrolled in. | ||||||||||||||||||||||||||
| Date Completed* | This column displays the calendar date and time that the User concluded all requirements within the training. | ||||||||||||||||||||||||||
| Date Electronically Signed |
This column displays the date the User completed the Course's > Learning Object > Electronic Signature item, if applicable. This value is only available on Online Courses. |
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| Date Enrolled* |
This column displays the calendar date and time that the User was enrolled in the Course. |
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| Days until Due |
This column displays the number of days until the enrollment record is due. A negative numeric value will present after the due date has passed. |
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| Due Date |
This column displays the calendar date and time populated in the Course Settings > Availability > Due Date field. |
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| Enable for Mobile App |
This column displays the current configuration of the Enable for Mobile App toggle of the Course the User is enrolled in. Note: The Enable Mobile App toggle must be enabled in Portal Settings in order to view this option. |
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| Enrollment Method |
This column will display how the User was enrolled in the training.
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| Enrollments |
This column displays the total number of times the User has been enrolled in the training. |
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| Equivalency ID | This column displays the Equivalency ID for the Course if it has been defined as equivalent to other courses. | ||||||||||||||||||||||||||
| External ID |
This column displays the current value of the External ID field of the Course's Settings > Attribute section. |
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| ID |
This column displays the Course Enrollment ID. |
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| Is Overdue |
This column indicates whether or not the Course Enrollment is overdue. Due Date is defined in the Course's Settings > Availability section. If Yes = The specified Due Date has passed, and the Course is overdue. |
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| Learner Cost |
This column displays the current value of the Learner Cost field of the Course’s Settings > Attributes section. |
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| Learner Time |
This column displays the current value of the Learner Time field of the Course’s Settings > Attributes section. |
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| Manager |
This column displays the Manager name of the enrolled User. |
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| Mandatory Course |
This column displays the current configuration of the Mandatory Course toggle of the Course the User is enrolled in. |
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| Name* |
This column displays the Name of the Course. |
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| Score (%)* |
This column displays the User's overall grade for completing the training. Note: Within an Online Course, the Admin has the ability to set a weighted average for each Lesson that has a Score. This determines the overall score percentage. |
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| Session |
This column displays the Title of the Session the User selected within an Instructor Led Course. |
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| Status* |
This column displays the current state of the User's enrollment in the Online Course.
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| Supervisor |
This column displays the Supervisor name of the enrolled User. |
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| User ID |
This column displays the User's ID automatically generated by the LMS when the User Profile was created. |
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| User Status |
This column displays the Status of the User of a given enrolment record. |
Including Equivalent Courses
If Course Equivalency has been enabled for the Portal, then this Refinement Filter can be used to display Equivalent Courses associated with the Course selected in the Course Filter.
Roles and Permissions
Required Role Permissions
Please note that your environment may use customized Role(s), Permissions, or a combination of both to regulate access to this report.
Admins must have Generated Reports in their Role, in order to export data to Excel or CSV on any Administration page or Report page.
If you have questions or need assistance, please contact your local System Administrator to review your current permission set.
| Role: Section Access | Permission(s) Needed |
|---|---|
| Users > Users | View or Modify permission |
| Users > Enrollments | View or Modify permission |
| Courses > Instructor Led Courses | View or Modify permission |
| Courses > Curriculum | View or Modify permission |
| Courses > Course Bundles | View or Modify permission |
| Courses > Online Courses | View or Modify permission |
Suggested Role Permissions
| Role: Section Access | Permission(s) Needed |
|---|---|
| Users > Department |
View or Modify permission |
| Courses > Categories |
View or Modify permission |
Report Actions and Mass Actions
After generating a Report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand side of the page. This menu is context-sensitive. The available options for Actions and Mass Actions will change depending on the content you are selecting.
- An individual row selection will open the Actions menu.
- Multiple row selections will open the Mass Actions menu.
Action options depend on your Admin Role permission(s). Some actions in the table below may not be available to all Admins. If you have questions related to your permission set, please contact your local System Admin for details.
Actions
The actions listed in the table below can be applied to a single enrollment.
| Action Menu Option | Description |
|---|---|
| Add Enrollment |
Click this button to enroll the selected User into training in a new workspace. Note: If the User is already enrolled in training, the Admin will want to Re-enroll them into that training. Enroll will not provide a new enrollment.
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| View Historic |
Click this button to launch a report where you can view the selected User's entire training history. Options to view and manage individual Enrollments associated with a specific User. Learn more: Enrollment History |
| Edit Enrollment | Click this button to edit the User's Enrollment in a new workspace. |
| Re-enroll User | This button will only display if the User has previously been enrolled for the selected training. When selected it will launch the workspace where the Admin can re-enroll a User(s) into the training selected. |
| Un-enroll User |
Click this button to launch a workspace where you can un-enroll the selected User from the selected Curricula.
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| Deselect | Click this button to clear current selections. |
Mass Actions
The actions listed in the table below are can be applied to multiple enrollments at a time.
| Action Menu Option | Description |
|---|---|
| Re-enroll User | This button will launch the workspace where the Admin can re-enroll the User into the training selected. |
| Un-enroll User |
Click this button to launch a workspace where you can un-enroll the User from the selected training.
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| Deselect | Click this button to clear current selections. |
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