This article provides information and guidance on a portion of the Absorb LMS Admin Experience that is now upgraded to the refreshed Admin Experience (AE).
Please visit our Absorb Admin Refresh Checklist article for more details about what is available with the free Absorb Admin Experience upgrade.
Overview
User Enrollments provide Admins access to view and manage all enrollments for a specific User. Admins can use this report to make changes to the User's enrollments, add new enrollments and Re-enroll them into enrolled training.
About the Report
The User Enrollments Report is nested in the Users menu of the Admin Experience. Clicking on the report name will redirect you to the User Enrollments Report page. Upon arrival to this page, you will choose the User you want to review by selecting its name from the drop-down menu of the User pop-up.
You can also navigate to this report page by selecting a User from the User Administration page. Upon arrival at the User Enrollment Report, you will notice the result are already filtered to your previously selected User.
The page will launch using the standard Report layout where an Admin can:
- Manage Enrollments
- Create new Enrollments
- Re-enroll the User
- Un-enroll the User
- View Historic Enrollments
Report Data
You can customize this report to provide information on any of the data points listed below.
Notes
- Fields that have an asterisk (*) symbol are included in the Report's default layout.
- Custom fields configured in your portal settings will also be available.
- Be mindful that opening a report may also bring up a favorite saved layout, or a shared default organizational report layout.
Data Column | Description | ||||||||||||||||||||||||||
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% (Progress)* | This column displays the User's training progress, based on the total number of required items contained in the training. | ||||||||||||||||||||||||||
Access Date |
This column displays the date and time populated in the Access Date field of the Course's Settings > Availability Note: Access Date is not available on Instructor-Led Courses. |
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Category* | This column displays the value populated in the Category field of the Course’s Settings > Catalog Visibility section. | ||||||||||||||||||||||||||
Company Cost | This column displays the value populated in the Company Cost field of the Course’s Settings > Attributes section. | ||||||||||||||||||||||||||
Company Time | This column displays the value populated in the Company Time of the Course’s Settings > Attributes section. | ||||||||||||||||||||||||||
Course Date Added | This column displays the calendar date and time the training was created in the LMS. | ||||||||||||||||||||||||||
Course Date Edited | This column displays the calendar date and time that the Course was last manually updated by an Admin. | ||||||||||||||||||||||||||
Course ID | This column displays the Course ID (GUID) automatically generated by the LMS when the Course is created. | ||||||||||||||||||||||||||
Date Completed* | This column displays the calendar date and time that the User concluded all requirements within the training. | ||||||||||||||||||||||||||
Date Electronically Signed |
This column displays the date the User completed the Course's > Learning Object > Electronic Signature item, if applicable. Note: This value is only available on Online Courses. |
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Date Enrolled* |
This column displays the calendar date and time that the User was enrolled in the Course. |
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Days until Due |
This column displays the number of days until the enrollment record is due. A negative numeric value will present after the due date has passed. |
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Due Date |
This column displays the calendar date and time populated in the Course Settings > Availability > Due Date field. |
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Enrollment Method |
This column will display how the user was enrolled in the training.
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Enrollments |
This column displays the total number of times the user has been enrolled in the training. |
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External ID |
This column displays the value populated in the External ID field of the Course's Settings > Attribute section. |
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ID |
This column displays the Course Enrollment ID. |
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Is Overdue |
This column indicates whether or not the Course Enrollment is overdue. Due Date is defined in the Course's Settings > Availability section. If Yes = The specified Due Date has passed, and the Course is overdue. |
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Learner Cost |
This column the value populated in the Learner Cost field of the Course’s Settings > Attributes section. |
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Learner Time |
the value populated in the Learner Time field of the Course’s Settings > Attributes section. |
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Name* |
This column displays the Name of the Course. |
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Score (%)* |
This column displays the User's overall grade for completing the training. Note: Within an Online course, the admin has the ability to set a weighted average for each lesson that has a score. This determines the overall score percentage. |
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Session |
This column displays the Title of the Session the user selected within an Instructor-Led Course. |
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Status* |
This column displays the current state of the User's enrollment in the Online Course.
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User Id |
This column displays the User's ID automatically generated by the LMS when the User Profile was created. |
Roles and Permissions
Please note that your environment may use customized Role(s), Permissions, or a combination of both to regulate access to this report.
Admins must have Generated Reports in their Role, in order to export data to Excel or CSV on any Administration page or Report page.
If you have questions or need assistance, please contact your local System Administrator to review your current permission set.
Required Role Permissions
Role: Section Access | Permission(s) Needed |
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Users > Users | View or Modify permission |
Users > Enrollments | View or Modify permission |
Courses > Instructor Led Courses | View or Modify permission |
Courses > Curriculum | View or Modify permission |
Courses > Course Bundles | View or Modify permission |
Courses > Online Courses | View or Modify permission |
Suggested Role Permissions
Role: Section Access | Permission(s) Needed |
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Users > Department |
View or Modify permission |
Courses > Categories |
View or Modify permission |
Report Actions and Mass Actions
After generating a report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand frame of the page. This menu is context-sensitive. The options for Actions and Mass Actions that are available will change depending on the content you are selecting.
- An individual row selection will open the Actions menu.
- Multiple row selections will open the Mass Actions menu.
Note: Action options are dependent on your individual Admin Role permission(s). Some actions listed in the table below may not be available to all Admins. If you have questions related to your permission set, please contact your local System Admin for details.
Actions
The actions listed in the table below can be applied to a single enrollment.
Action Menu Option | Description |
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Add Enrollment |
Click this button to launch a workspace where you can enroll the selected User into training. Note: If the User is already enrolled in training, the Admin will want to Re-enroll them into that training. Enroll will not provide a new enrollment.
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View Historic |
Click this button to launch a report where you can view the selected User's entire training history. Options to view and manage individual Enrollments associated with a specific User. Learn more: Enrollment History |
Edit Enrollment | Click this button to launch a workspace to adit the User's Enrollment. |
Re-enroll User | This button will only display if the user has previously been enrolled for the selected training. When selected it will launch the workspace where the Admin can re-enroll a User(s) into the training selected. |
Un-enroll User | Click this button to launch a workspace where you can un-enroll the selected User from the selected Curricula. Note: Any enrollments removed using this method are permanently removed from the LMS and cannot be recovered. |
Deselect | Click this button to clear current selections. |
Mass Actions
The actions listed in the table below are can be applied to multiple enrollments at a time.
Action Menu Option | Description |
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Re-enroll User | This button will launch the workspace where the Admin can re-enroll the User into the training selected. |
Un-enroll User | Click this button to launch a workspace where you can un-enroll the User from the selected training. Note: Any enrollments removed using this method are permanently removed from the LMS and cannot be recovered. |
Deselect | Click this button to clear current selections. |