User Enrollments

User Enrollments provide Admins access to view and manage all enrollments for a specific User. Admins can use this report to manager a User's enrollments, including editing, adding and re-enrolling in training.

AR-User-Enrollment.gif

 

The User Enrollments Report can be found in the Users menu of the Admin Experience. Clicking on the report name will redirect you to the User Enrollments Report page, where you can choose the User you want to review by selecting their name from the drop-down menu of the User pop-up. 

Short Delays From Large Changes

Absorb takes performance seriously, so we group large volumes of changes together and process them at 10 minute intervals more efficiently than one-at-a-time.

This has the potential to introduce a short delay before you see the results but ensures that your portal is more responsive to one-off Admin actions and Learner activities.

 

User Enrollment Report

You can navigate to the User Enrollment Report by selecting a User from the User Administration page. On the report page,  you will see that the results are already filtered by the previously selected User. You can use the carat icon next to each column header to sort the data by that column in either ascending or descending order.

The page will launch using the standard Report layout where an Admin can:

  • Manage Enrollments
  • Create new Enrollments
  • Re-enroll the User
  • Un-enroll the User
  • View Historic Enrollments

 

Report Data

You can customize this report to provide information on any data points listed below.

Report Data Considerations
Data Column  Description
% (Progress)* This column displays the User's training progress, based on the total number of required items in the training.
Access Date

This column displays the current date and time in the Access Date field of the Course's Settings > Availability.

Access Date is not available on Instructor Led Courses.

Category* This column displays the current value of the Category field of the Course’s Settings > Catalog Visibility section.
Company Cost This column displays the current value of the Company Cost field of the Course’s Settings > Attributes section.
Company Time This column displays the current value of the Company Time of the Course’s Settings > Attributes section.
Course Date Added This column displays the calendar date and time the training was created in the LMS.
Course Date Edited This column displays the calendar date and time that the Course was last manually updated by an Admin.
Course ID This column displays the Course ID (GUID) automatically generated by the LMS when the Course is created. 
Course Language This column displays the value set for Course Language in the course’s configuration.
Date Completed* This column displays the calendar date and time that the User concluded all requirements within the training.
Date Electronically Signed

This column displays the date the User completed the Course's > Learning Object > Electronic Signature item, if applicable.

This value is only available on Online Courses.

Date Enrolled*

This column displays the calendar date and time that the User was enrolled in the Course.

Days until Due

This column displays the number of days until the enrollment record is due. A negative numeric value will present after the due date has passed.  

Due Date

This column displays the calendar date and time populated in the Course Settings > Availability > Due Date field. 

Enrollment Method

This column will display how the User was enrolled in the training.

Enrollment Method Details
Admin The User was enrolled manually by an Admin.
API Re-Enrollment The User was re-enrolled by a RESTful API.
Automatic The User was enrolled via rules established in the Course's Automatic Enrollment configuration.
Mandatory The User self-enrolled in a Mandatory Course.
Re-Enrollment The User was re-enrolled in the Course either by their own action, an Admin or triggered by an Automatic Re-enrollments rule from a past completion.
Self

The User was self-enrolled in the Course. This includes enrollments using Enrollment Keys or E-Commerce purchases.

Self-enrollment into an "On Login Course" that is marked Mandatory may be labeled as "Self".

System The User was enrolled by an Admin, a Post-Enrollment Rule, a RESTful API, or other integration.

 

Enrollments

This column displays the total number of times the User has been enrolled in the training.

Equivalency ID This column displays the Equivalency ID for the Course if it has been defined as equivalent to other courses.
External ID

This column displays the current value of the External ID field of the Course's Settings > Attribute section.

ID

This column displays the Course Enrollment ID

Is Overdue

This column indicates whether or not the Course Enrollment is overdue. Due Date is defined in the Course's Settings > Availability section.

If Yes = The specified Due Date has passed, and the Course is overdue.
If No = The specified Due Date has not passed, and the Course is not overdue.

Learner Cost 

This column displays the current value of the Learner Cost field of the Course’s Settings > Attributes section.

Learner Time

 This column displays the current value of the Learner Time field of the Course’s Settings > Attributes section.

Name*

This column displays the Name of the Course.

Score (%)*

This column displays the User's overall grade for completing the training.

Note: Within an Online Course, the Admin has the ability to set a weighted average for each Lesson that has a Score. This determines the overall score percentage.

Session

This column displays the Title of the Session the User selected within an Instructor Led Course.

Status*

This column displays the current state of the User's enrollment in the Online Course.

If... Then...
Absent The User was marked as "Absent" from the ILC Session by the Instructor.
Complete The User has fulfilled all requirements within the training.
Declined An Approver has declined the User's request to enroll in the training.
Failed The User did not meet the minimum score required within the Assessment(s) contained in the training.
In Progress The User has launched or began at least one Lesson within the training.
N/A This value is used for Course Bundles.
Not Complete This status will display when an Admin edited a User's enrollment so that the User can retake the training.
Not Started The User has not taken any action towards completing the training.
On Waitlist The User has selected a Session that is full and is waiting for a seat to become available.
Pending Approval This status indicates that the user is waiting on a Manager or Admin to approve the enrollment.
Pending Evaluation Required The User needs to complete an Evaluation before receiving a completion for the training.
Pending Proctor The Online Course is waiting on the Proctor to sign off on the User’s completion of the training.

 

User ID

This column displays the User's ID automatically generated by the LMS when the User Profile was created.

 

Including Equivalent Courses

If Course Equivalency has been enabled for the Portal, then this Refinement Filter can be used to display Equivalent Courses associated with the Course selected in the Course Filter.

Course Equivalency Refinement Filter - User Enrollments (1).png

 

Roles and Permissions

Required Role Permissions

Please note that your environment may use customized Role(s), Permissions, or a combination of both to regulate access to this report.

Admins must have Generated Reports in their Role, in order to export data to Excel or CSV on any Administration page or Report page.

If you have questions or need assistance, please contact your local System Administrator to review your current permission set. 

 

Role: Section Access Permission(s) Needed
Users > Users View or Modify permission
Users > Enrollments View or Modify permission
Courses > Instructor Led Courses View or Modify permission
Courses > Curriculum View or Modify permission
Courses > Course Bundles View or Modify permission
Courses > Online Courses View or Modify permission

 

Suggested Role Permissions

Role: Section Access Permission(s) Needed
Users > Department

View or Modify permission

Courses > Categories

View or Modify permission

 

 

Report Actions and Mass Actions

After generating a Report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand side of the page. This menu is context-sensitive. The available options for Actions and Mass Actions will change depending on the content you are selecting.

  • An individual row selection will open the Actions menu.
  • Multiple row selections will open the Mass Actions menu.

Action options depend on your Admin Role permission(s).  Some actions in the table below may not be available to all Admins.  If you have questions related to your permission set, please contact your local System Admin for details.

 

Actions

The actions listed in the table below can be applied to a single enrollment. 

Action Menu Option Description
Add Enrollment

Click this button to enroll the selected User into training in a new workspace.

Note: If the User is already enrolled in training, the Admin will want to Re-enroll them into that training. Enroll will not provide a new enrollment.

 

View Historic

Click this button to launch a report where you can view the selected User's entire training history. 

Options to view and manage individual Enrollments associated with a specific User.

Learn more: Enrollment History 

Edit Enrollment Click this button to edit the User's Enrollment in a new workspace.
Re-enroll User This button will only display if the User has previously been enrolled for the selected training. When selected it will launch the workspace where the Admin can re-enroll a User(s) into the training selected.
Un-enroll User

Click this button to launch a workspace where you can un-enroll the selected User from the selected Curricula


Note: Any enrollments removed using this method are permanently removed from the LMS and cannot be recovered.

Deselect Click this button to clear current selections.

 

Mass Actions

The actions listed in the table below are can be applied to multiple enrollments at a time. 

Action Menu Option Description
Re-enroll User This button will launch the workspace where the Admin can re-enroll the User into the training selected.
Un-enroll User

Click this button to launch a workspace where you can un-enroll the User from the selected training. 


Note: Any enrollments removed using this method are permanently removed from the LMS and cannot be recovered.

Deselect Click this button to clear current selections.

 

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Course Enrollments

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