Department Templates: Settings Tab

Updated October 18, 2024 17:38

This article is about configuring a Department Template Tab. For more information about Department Templates please click here.

The Settings Tab allows System Admins to configure the look and feel of the LMS, configure menus for the Public and Private Dashboards, configure Terms & Conditions and much more.

Each section under the Settings Tab can be clicked to expand the available options. The following sections contain information about each option under the Settings Tab:

Logo

In this section, System Admins can add their Logo to be displayed within the top banner of the Department Template.

Header Logo

The Header Logo is the primary Logo displayed across the Portal. Click the Browse button to open the File Manager and select/upload an image.

The Header Logo appears at the top of the Learner Experience, as well as the Manage Templates page itself.

Suggested Size:
- 200 x 54 px
- 300 KB max size

Override Logo Default URL

By default, when you click the Header Logo from the Learner Experience, you will be directed back to the Dashboard.

The Override Logo Default URL toggle, when enabled, allows you to enter a different URL that a User will be directed to when they click the Header Logo. Additionally, the Target of the URL can be selected; which determines how the URL is opened in the User's web-browser.

Mobile App Logo

Separate from the Header Logo, the Mobile App Logo determines the Logo image a Learner will see when they log into your portal using the Absorb Learning Mobile App.

Click the Browse button to open the File Manager and select/upload a Logo image.

Suggested Size:
- 1240 x 624 px
- 600 KB max size

Favicon

A Favicon is a small 16×16 pixel icon that serves as branding for your website. Its main purpose is to help visitors locate your page more easily when they have multiple tabs open.

A Favicon appears as the small icon next to a tab in your web-browser.

Required Size:
- 16 x 16 px
- 300 KB max size

Public & Private Menus

The Public & Private Menus appear depending on which Dashboard the User is accessing the Portal via. These settings allow a System Admin to modify which buttons appear in the menu for a User.

The menu is accessed from the Learner Experience and the contents can be customized per Department Template.

By clicking Private Menu or Public Menu a series of rows will appear. Each row indicates a menu item, in the order it will appear.

The buttons under the Private/Public Menu sections perform these actions:

You can click and drag this button to change the position of the menu item.
This drop-down can be selected to expand each of the menu item options. Click the option you want to select.
The Edit action allows you to change the icon for the menu item. Click Browse to open the File Manager and select/upload a Menu Icon Image.
- Image Recommendations:
  - 24 x 24 px
  - 50 KB max size
  - SVG and PNG. Only SVGs inherit the menu icon color.
The Move Up and Move Down buttons allow you to change the order of the menu item. Click the arrows to change the menu item's position.
The Delete action removes the associated menu item.

Menu Items

This section contains information on the available menu items, and whether they are available on the Public Dashboard, the Private Dashboard or both.

Menu Item	Public, Private or Both	Description
Admin	Private	This menu item will navigate the Learner to the Admin Experience. This menu item will only appear if the User has the Is Admin toggle enabled, with a role assigned.
Calendar	Private	This menu item will navigate the Learner to their Calendar, where they will see Instructor Led Courses they are enrolled into.
Catalog	Both	This menu item on the Private Dashboard will navigate the Learner to the Catalog. This menu item on the Public Dashboard will navigate the Learner to a Catalog of Courses that be been set up for Public Purchase. A Course will only appear in the Catalog on the Public Dashboard if Public Purchase is enabled.
Choose your Language	Both	This menu item will display a list of Languages the Learner can pick from that will translate the LMS Language. A System Admin can adjust what Languages are offered by accessing Portal Settings and navigating to Defaults.
Collaborations	Private	This menu item will navigate the Learner to the Collaborations Activity page.
Courses	Private	This menu item will navigate Learners to the Courses the Learner is enrolled into within the LMS.
Custom	Both	This menu item allows you to add a Custom menu selection. When you Edit the Custom menu item, you will be able to add a Title, Link and Target. Title: The name of the Custom Link menu item. This will be displayed to the Learner. Link: The URL clicking the Custom Link will navigate to. Target: The way the URL will be handled when opened. _blank: Opens the linked document in a new window or tab. _self: Opens the linked document in the same frame as it was clicked. _parent: Opens the linked document in the parent frame. _top: Opens the linked document in the full body of the window.
Dashboard	Both	This menu item will navigate to the Learner Dashboard.
Enrollment Key	Both	This menu item will navigate the Learner to a popup modal that prompts them to enter in an Enrollment Key.
External Training	Private	This menu item will navigate the Learner to a popup modal, where the Learner can enter in the details of training they completed outside the LMS. An External Training Template must be created in Portal Settings > Manage External Training Templates.
Frequently Asked Questions	Both	This menu item will navigate the Learner to a list of Frequently Asks Questions populated by your Admin team. FAQs will need to be created by an Administrator in the Setup > FAQ section of the Admin Interface.
Leaderboards	Private	This menu item will navigate the Learner to the Leaderboards page. Leaderboards are only available to clients that have purchased Absorb Engage.
Logout	Private	This menu item will log the Learner out of the LMS.
Manager	Private	This menu item will navigate the Learner to the Manager Experience. This menu item will only appear if the User has the Is Manager toggle enabled.
Messages	Private	This menu item will navigate the Learner to the Messages page.
News	Private	This menu item will navigate the Learner to the Latest News page. Latest News is only available to clients that have purchased Absorb Engage.
Polls & Surveys	Private	This menu item will forward the Learner to the Polls & Surveys page. Polls & Surveys are only available to clients that have purchased Absorb Engage.
Your Information	Private	This menu item will navigate the Learner to their Profile page within the LMS.
Resources	Private	This menu item will navigate the Learner to the Resources page.
Reviewer	Private	This menu item will navigate the Learner to the Reviewer Experience. This menu item will only appear if the User has the Is Reviewer toggle enabled.
Transcripts	Private	This menu item will navigate the Learner to their Transcript history within the LMS.

Privacy Policy

The Privacy Policy section is where a message can be configured that will display at the bottom right-hand corner of the LMS.

Enable Privacy Policy is a toggle that will be disabled by default.

If enabled, the Display in Different Languages toggle will appear alongside a text field.

Display in Different Languages allows you to determine the exact Privacy Policy per Language. Click the drop-down menu and select the Language you want.

Under Privacy Policy is a text field with rich text editing options. Enter the message you want in this field, and don't forget to save when you are done. Images must be loaded to an external resource since you will be required to enter in an https:// URL. Google Drive, DropBox, Amazon Drive, or iCloud are great tools to share documents or images via a URL. Note that the URL must link directly to the file and not the location where the file is stored. If you are using a link from a file sharing option, please ensure that this link matches the direct link to the file, otherwise an error will occur.

The Privacy Policy can be accessed from the bottom right-hand side corner of the Learner Experience.

Terms & Conditions

The Terms & Conditions section allows you to configure a advisory that the Learner must Accept or Deny upon the first Login.

The Require First Use Terms & Conditions toggle is disabled by default. Click the toggle to enable it.

The Display in Different Languages toggle allows you to determine the exact Terms & Conditions per Language. Click the drop-down menu and select the Language you want.

Terms & Conditions is a text field with rich text editing options. Enter the message you want in this field, and don't forget to save when you are done. Images must be loaded to an external resource since you will be required to enter in an https:// URL. Google Drive, DropBox, Amazon Drive, or iCloud are great tools to share documents or images via a URL. Note that the URL must link directly to the file and not the location where the file is stored. If you are using a link from a file sharing option, please ensure that this link matches the direct link to the file, otherwise an error will occur.

Footer

The Footer section allows a configurable message to be presented at the bottom of the Portal.

There are three rich text fields, each named for the side of the Footer the text field corresponds to. Entering a message in one of the fields, and saving it, will cause the message to appear across the bottom of the LMS, including both the Learner Experience and Admin Experience. Images must be loaded to an external resource since you will be required to enter in an https:// URL. Google Drive, DropBox, Amazon Drive, or iCloud are great tools to share documents or images via a URL. Note that the URL must link directly to the file and not the location where the file is stored. If you are using a link from a file sharing option, please ensure that this link matches the direct link to the file, otherwise an error will occur.

The messages configured will appear as follows:

Profile

The Profile section allows the Profile page to be customized.

The following sections discuss the settings under the Profile section:

Settings

Under the Settings section are the Permissions toggles Allow Password Change and Allow Profile Edit.

Allow Password Change: If enabled a Learner can reset their own password. If disabled, a Password can only be changed by an Admin.
Allow Profile Edit: If enabled a Learner can edit the information on their profile. If disabled, only an Admin can edit Profile information.
- System Admins can determine which fields can be modified, displayed, or not edited at all on the Portal Settings page under the User Profile section. Please see Portal Settings to learn more about these options.

Learner Transcript

The Learner Transcript section contains the Show Inactive Courses and Historic Enrollments on Transcript toggle.

The toggle is disabled by default. If enabled inactive courses and historic enrollment data will appear for Learners on their transcript.

Electronic Signatures

The Electronic Signatures section contains the Require PIN Creation For Electronic Signatures toggle.

This toggle is disabled by default. If enabled Learners will be required to create a PIN that will be used as part of the Electronic Signature process within your Courses. If this toggle is disabled the Learner will be required to enter in their Username and Password to confirm eSignatures in Courses.