In the Absorb LMS, a Group is a collection of Users that has been created by an Administrator. Groups are different from Departments in that they do not impact the internal hierarchy of existing Users. They also exist independent from Departments. Rather than establish a hierarchy of Users, Groups are used to connect Users based on similar goals and learning objectives. Users can belong to multiple Groups.

In this article we will outline how to create a Group in the Admin Experience, along with some additional resources related to Groups.

To create a Group, please advise the following steps:

1. In the Admin Experience, click on the Users tile in the left-hand menu.
   
    
2. In the Users menu, click Groups.
   
    
3. In the Groups Report, click the Add Group button on the right-hand side of the page.
4. Complete the form on the Add Group page. Note that fields marked with an asterisk(*) are required and cannot be skipped.
5. Once you have filled out all the relevant form fields, click the Save button on the right-hand side of the page.

Form Fields

The Add Group form contains several fields:

• Name: Enter a name for the Group. This is a required field.
• Scoped Department: Click the Scoped Departments button to open a modal where you can search for and select a Department to limit Group membership. Learn more in the Scoped Departments section below.
• Assignment: Choose a Group assignment method:
  • Manual: You manually search for and select the Users to include in the Group.
  • Automatic: You create conditional rules based on User demographic information, such as Date Hired or Job Title. Users who meet the conditions are automatically added to the Group.

Scoped Departments

The Scoped Department feature prevents Automatic Group Rules from affecting all Users within a Department. When applied, it limits Group membership to only the Users who belong to the identified Scoped Department and its sub-departments.

• Scoped Departments are only visible to Administrators who manage them and have the View Groups permission enabled.
• Be aware that modifying the Scoped Department settings of a Group will impact current Course Enrollments.

The example below shows a Group with a Scoped Department named Corp. System Analysts.

Users who belong to the Corp. Services Department (or a sub-department) and have the Job Title System Analyst are automatically added to this Group.

Important

Keep the following in mind when working with Groups:

• Groups do not impact the Department hierarchy.
• Groups do not have sub-Groups or any ranking relationships between themselves.
• Groups are a great way to automate and establish Enrollment Rules for Courses, Curricula, and Course Bundles.

More Information

You can find additional information about Groups in the following articles:

• Group Creation & Management
• Group Administrative Report
• How to View a Learner's Group Membership