The Course Upload Report

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This article provides information and guidance on a portion of the Absorb LMS Admin Experience that is now upgraded to the Admin Refresh Experience.

Please visit our Absorb Admin Refresh Checklist article for more details about what is available with the free Absorb Admin Experience upgrade.

Are you just getting started with this report? We recommend that you review the Roles & Permission section of this article before you continue.

Course Upload Report

Admin Refresh Experience: Reports


Table of Contents


About the Report

The Course Uploads report is where you will find details about the files upload and submitted by learners.  You will see all submissions, including the ones that are already approved. From here can Approve or Deny pending requests. Approved requests will update the learner's progress in the associated Course. Denied requests will show under a learner's course page as denied and will allow users to Replace their initial upload until approval is achieved. 

Note: This report will only display active User data.  Be mindful that opening a report may also bring up a favorite saved layout or a shared default organizational report layout. Learn more.

 


Report Data

You can customize this report to provide information on any of the data points listed below.

Notes

 

Data Column Description
Added By This column displays the values populated in the User's Profile > First Name and Last Name fields.  Those values are then concatenated to display as First Name Last Name.
Certificate Expiry Date This column displays the date when the certificate will expire.
Certificate Issue Date This column displays the calendar date and time that the User received their completion Certificate for the Online Course. 
Certificate Issuer  
Course This column displays the Course Title (name).
Date Added This column displays the date that the file was uploaded by the learner.
Date Edited This column displays the date when the submitted file information was edited.
Department This column displays the value populated in the User's Profile > Department field.
Email Address This column displays the value populated in the User's Profile > Email Address field.
Enrollment Date This column displays the date that the User was enrolled in the Course.
File Name This column displays the file extension name of the uploaded content.
First Name This column displays the value populated in the User's Profile > First Name field.
Last Name This column displays the value populated in the User's Profile > Last Name field.
Notes This column displays information about the upload file that an Admin has added to the Course Upload > Notes field.
Score

This column displays the value populated in the Course Upload > Score field.

Important: This value does not impact the overall grade or completion status of the Course.

Status

This column displays the Course Upload status.

  • Pending Approval
  • Approved
  • Denied
Upload ID This column displays the unique Upload ID to identify the file and the learner who uploaded/submitted it.
Upload Type  
Username  This column displays the value populated in the User's Profile > Username field.

The Username is a name-based identity used to distinguish each User as they are added to the LMS. Also referred to as the User’s Login.

 


Report Action & Mass Action Options

After generating a report, you can perform administrative actions. Commands to modify Report data become available once the checkbox of a table row item is selected (checked). The menu is displayed on the right-hand frame of the page. This menu is context-sensitive. The options for Actions and Mass Actions that are available will change depending on the content you are selecting.

  • An individual row selection will open the Actions menu.
  • Multiple row selections will open the Mass Actions menu.

Note: Action options are dependent on your individual Admin Role permission(s).  Some actions listed in the table below may not be available to all Admins.  If you have questions related to your permission set, please contact your local System Admin for details.

Actions

The actions listed in the table below can be applied to a single enrollment

Action Menu Option Description
Manage Click this button to review and edit the submitted information.
Approve Click this button to approve the submitted Course Upload.
Decline Click this button to decline the submitted Course Upload
Delete Click this button to delete the submitted Course Upload
Deselect Click this button to clear all selections from the report table.

 

Mass Actions

The actions listed in the table below are can be applied to multiple enrollments at a time. 

Action Menu Option Description
Delete Click this button to delete the submitted Course Upload
Deselect Click this button to clear all selections from the report table.

 


Report Roles & Permissions

Please note that your environment may use customized Role(s), Permissions, or a combination of both to regulate access to this report.

If you have questions or need assistance, please contact your local System Administrator to review your current permission set. 

Required Role Permissions

Keep in mind that you may need to adjust Course level Course Administrator permissions.

Role: Section Access Permission(s) Needed
Courses > Online Courses View or Modify permission
Users > Users View or Modify permission
Reports > Course Activity Report  

Suggested Role Permissions

Role: Section Access Permission(s) Needed
Users > Department View or Modify permission
Courses > Categories View or Modify permission

 

 

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