This article lists the fields available for use in Absorb LMS Message Templates, describes the information each field provides, and identifies the Message Templates in which each field is available. For instructions on editing a Message Template and adding fields to it, see the Message Templates guide.
How Message Template Fields Work
Fields are data variables that you add to a Message Template to personalize the communications the LMS sends. When a Message is generated, each field pulls in specific information about the recipient User and their activity in the LMS, such as their name, an enrolled Course, or a transaction detail.
You add fields from the expandable Fields list at the bottom of the Body editor in the Edit Message Template menu. Click and drag a field into the Subject line or Body where you want the value to appear, and remove any fields that are not relevant to your organization. For full editing instructions, see the Message Templates guide.
Add-On Features
Some fields relate to features that are available as a separate purchase, such as Absorb Create. These fields only populate when the associated feature is in use in your Portal.
Available Message Template Fields
The table below lists each available field, the information it provides, and the Message Templates in which it can be used. In the Message Templates column, Only In: indicates that the field is available only in the listed Message Templates, while Not In the Following: indicates that the field is available in all Message Templates except those listed.
| Field | Description | Message Templates |
| Absorb Create Shared Link |
The link to an eLearning course that is created in the Absorb Create authoring tool. Note: This is related to the Absorb Create content authoring tool available for purchase. |
Only In:
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| Admin LMS Link | A URL that directs to the Login page of the Admin Interface so that the recipient Admin can log in directly. |
Not In the Following:
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| Admin Task Report Link | A deep link that directs to the Tasks Report in the Admin Interface, automatically applying filters for the associated Course, Learner Username, and Task referenced in the notification. |
Only In:
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| Approver First Name | The recipient Approver's First Name as defined in Edit User > General > First Name. |
Only In:
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| Approver Last Name | The recipient Approver's Last Name as defined in Edit User > General > Last Name. |
Only In:
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| Approval Link | A URL that allows the Approver to approve the Learner's associated enrollment request. |
Only In:
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| Billing Address | The value populated in the Billing Address field of the billing information on a purchase made using E-Commerce. |
Only In:
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| Billing City | The value populated in the Billing City field of the billing information on a purchase made in the LMS. |
Only In:
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| Billing Country | The value populated in the Billing Country field of the billing information on a purchase made using E-Commerce. |
Only In:
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| Billing First Name | The value populated in the Billing First Name field of the billing information on a purchase made using E-Commerce. |
Only In:
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| Billing Last Name | The value populated in the Billing Last Name field of the billing information on a purchase made using E-Commerce. |
Only In:
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| Billing Postal Code | The value populated in the Billing Postal Code field of the billing information on a purchase made using E-Commerce. |
Only In:
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| Billing Province/State | The value populated in the Billing Province/State field of the billing information on a purchase made using E-Commerce. |
Only In:
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| Cadence | The value populated in the Cadence field of the Mandatory Course Digest Email template. |
Only In:
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| Certificate Expiry | The calendar date and time of the Certificate's expiration, as defined in Edit Course > Completion > Certificate. |
Only In:
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| Classes | The calendar date, time, and Venue of the Instructor-Led Course Session. |
Only In:
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| Company Email | The email address for the Portal as defined in Portal Settings > Info > Email Address. |
Not In the Following:
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| Company Name | The company name for the Portal as defined in Portal Settings > Info > Company Name. |
Not In the Following:
|
| Company Phone | The phone number for the Portal as defined in Portal Settings > Info > Phone. |
Not In the Following:
|
| Competencies | The name of the Competencies earned upon the completion of training, as defined in Edit Course > Completion > Competencies. |
Only In:
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| Conversation Link | A URL that will direct the Learner to the conversation another Learner has started. |
Only In:
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| Course URL | Displays the direct link to the Course, making it easier for Learners to find the Course associated with the email. |
Only In:
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| Country Tax | The value populated in the Tax Rate field of the User's Country, as defined in Portal Settings > eCommerce Settings > Tax Rates. |
Only In:
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| Course Comment | The new Learner comment that was submitted to a specific Course. This feature can be enabled in Edit Course > Social > Allow Comments. |
Only In:
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| Course Comment Link | A URL that will direct the User to the full comment history on the defined Course. This feature can be enabled in Edit Course > Social > Allow Comments. |
Only In:
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| Course ID | The Online Course ID created automatically by the LMS when the defined Online Course was created. This is a unique identifier for the Online Course. |
Only In:
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| Course Name | The name of the Online Course, as defined in Edit Course > General > Title. |
Only In:
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| Course Upload Name | The name of the Course Upload as defined in Edit Course > Course Uploads > Label. |
Only In:
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| Course Reply Comment | A new reply by a Learner to the Course Comments posted to the defined Course. |
Only In:
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| Courses |
The name of the Courses included in the defined Course Bundle. or The name of the Courses that can be used with an Enrollment Key. |
Only In:
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| Creator First Name |
The first name of the content creator as defined in Edit User > General > First Name. Note: This is related to the Absorb Create content authoring tool available for purchase. |
Only In:
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| Creator Last Name |
The last name of the content creator as defined in Edit User > General > Last Name. Note: This is related to the Absorb Create content authoring tool available for purchase. |
Only In:
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| Currency | The type of currency used in the related transaction as defined in Portal Settings > Manage E-Commerce Settings > Settings > Default Currency. |
Only In:
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| Curriculum ID | The Curriculum ID created automatically by the LMS when the defined Curriculum was created. This is a unique identifier for the Curriculum. |
Only In:
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| Date | The date and time the Message was triggered and sent. |
Not In the Following:
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| Date Completed | The calendar date and time that the Learner completed all requirements within the training. |
Only In:
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| Deny Link | A URL that allows the recipient Admin to deny the defined Learner's enrollment request. |
Only In:
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| Department | The recipient User's Department as defined in Edit User > General > Department. |
Not In the Following:
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| Department Image | The value set for the Message Template image that is displayed for the recipient's Department. If no value is set for the recipient's Department, the Parent Department is used. This check is done through the hierarchy, up to and including the root Department. |
Not In the Following:
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| Digest Time Frame | The time frame in which Mandatory Course due dates occur. Any Mandatory Courses with due dates within this time frame are included. |
Only In:
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| Digest Send Date | The date that the Mandatory Course Digest is sent on. |
Only In:
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| Discount | The discounted dollar amount on a transaction made using E-Commerce. |
Only In:
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| Due Date | The date that Course completion is due for a Learner as defined in Edit Course > Availability > Due Date. |
Only In:
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| Edit Online Course Link | A URL directing the recipient Admin to the edit Course menu for the defined Course. |
Only In:
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| Enrolled Date | The calendar date and time that the Learner enrolled or was enrolled into the defined training. |
Only In:
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| Exam Attempts | The total number of Assessment attempts for the defined Learner in the defined Online Course. |
Only In:
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| Exam Score | The score obtained by the defined Learner in the defined Online Course Assessment. |
Only In:
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| Expiry Date | The date that the Learner will no longer have access to the defined training. It must be completed before this date. The Expiry Date is defined in Edit Course > Availability > Expiration. |
Only In:
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| File Path | The File Path within the File Manager for the defined CSV file uploaded using the User Import feature. |
Only In:
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| First Name | The recipient User's First Name as defined in Edit User > General > First Name. |
Not In the Following:
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| Google Calendar Links |
A link to create a calendar event in the recipient's Google Calendar. This feature can be enabled by a System Admin in Portal Settings > Info > Enable Google Calendar Session Emails. |
Only In:
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| Instructors | The First Name and Last Name of the Instructor(s) assigned to the ILC Session as defined in Edit User > General > First Name and Last Name. |
Only In:
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| Job Title | The recipient User's Job Title as defined in Edit User > Employment Details > Job Title. |
Not In the Following:
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| Key Name | The name of the Enrollment Key as defined in Edit Enrollment Key > General > Name. |
Only In:
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| Last Name | The recipient User's Last Name as defined in Edit User > General > Last Name. |
Not In the Following:
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| Learner Department | The associated Learner's Department as defined in Edit User > General > Department. |
Only In:
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| Learner Email Address | The associated Learner's Email Address as defined in Edit User > General > Email Address. |
Only In:
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| Learner First Name | The associated Learner's First Name as defined in Edit User > General > First Name. |
Only In:
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| Learner Last Name | The associated Learner's Last Name as defined in Edit User > General > Last Name. |
Only In:
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| Learner Middle Name | The associated Learner's Middle Name as defined in Edit User > General > Middle Name. |
Only In:
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| Learner Phone Number | The associated Learner's Phone Number as defined in Edit User > Contact Information > Phone. |
Only In:
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| Learner Username | The associated Learner's Username as defined in Edit User > General > Username. |
Only In:
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| Link | A URL that will direct the Learner to the Course they just purchased using E-Commerce. |
Only In:
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| List of Purchased Courses | The names of the trainings that the Learner purchased using E-Commerce. |
Only In:
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| LMS Link |
A URL which directs the User to the Learner Dashboard Login page. For most Message Templates, if you use Department specific URLs/Routes, this link will populate with the URL associated with the User's Department. The Send Enrollment Key Instructions Message Template will use the same LMS Link that the Admin has logged in with to send the message. |
Not In the Following:
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| LMS Name | The name of the LMS Portal as defined in Portal Settings > Info > LMS Name. |
Not In the Following:
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| Mandatory Courses List | The list of Mandatory Courses associated with a specific User, Group, or Department. |
Only In:
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| Meeting URL | The URL of the associated ILC Session's virtual Venue, as defined in Edit Venue > URL. |
Only In:
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| Middle Name | The recipient User's Middle Name as defined in Edit User > General > Middle Name. |
Not In the Following:
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| Payment Type | The type of payment used to complete the associated transaction made using the E-Commerce feature. |
Only In:
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| Phone | The recipient User's phone number as defined in Edit User > Contact Information > Phone. |
Not In the Following:
|
| Proctor Code |
The code the recipient Proctor must input to approve a Learner to take the associated Assessment. This feature is enabled in Edit Course > Syllabus > Proctor. |
Only In:
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| Province Tax | The tax defined for the Learner's Province/State. Taxes are defined in Portal Settings > Manage E-Commerce Settings > Tax Rates. |
Only In:
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| Remaining Seats | The total remaining uses available for the associated Enrollment Key as defined in Edit Enrollment Key > General > Number of Uses. |
Only In:
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| Reviewer Link | A URL that directs the recipient Reviewer to their LMS login page. |
Only In:
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| Reset Password Link | A URL that directs the recipient User to a page where they can reset their password. |
Only In:
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| Sender First Name | The first name of the Learner who has sent a message using the Conversations feature. Their first name is defined in Edit User > General > First Name. |
Only In:
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| Sender Last Name | The last name of the Learner who has sent a message using the Conversations feature. Their last name is defined in Edit User > General > Last Name. |
Only In:
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| Session Address | The address of the associated ILC Session's Venue, as defined in Edit Venue > Address. |
Only In:
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| Session Description | The description of the associated ILC Session as defined in Edit Session > Details > Description. |
Only In:
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| Session End Date | The end date and time of the associated ILC Session as defined in Edit Session > Details > Class End Date and Time. |
Only In:
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| Session Link | A URL which redirects to the specific Session in the Learner Experience. |
Only In:
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| Session Location | The name of the associated ILC Session's Venue, as defined in Edit Venue > Name. |
Only In:
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| Session Name | The name of the associated ILC Session as defined in Edit Session > Details > Title. |
Only In:
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| Session Start Date |
The start date and time of the associated ILC Session as defined in Edit Session > Details > Class Start Date and Time. Note: The format for this date will reflect the selection made for Exported Report Date Format, found under Portal Settings > Defaults. |
Only In:
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| Session Time | This field displays the value populated in the Time field of the ILC Session. |
Only In:
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| Start Date | This field displays the calendar date and time that the User was enrolled in the training. |
Only In:
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| Submission Title | The Course Name entered into the associated External Training Form submitted by a Learner. |
Only In:
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| Subtotal | The subtotal amount on a transaction made using E-Commerce. |
Only In:
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| Task | The name of the Task the associated Learner has confirmed as ready to complete. |
Only In:
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| Tax for Country | The tax defined for the associated Learner's country. Taxes are defined in Portal Settings > Manage E-Commerce Settings > Tax Rates. |
Only In:
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| Tax for Province | The tax defined for the associated Learner's Province/State. Taxes are defined in Portal Settings > Manage E-Commerce Settings > Tax Rates. |
Only In:
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| Template Name | The name of the associated External Training Template as defined in Portal Settings > Manage External Training Templates > Edit External Training Template > General > Name. |
Only In:
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| Total Amount | The total cost of the associated purchase made using E-Commerce. |
Only In:
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| Total Seats | The total number of uses for the associated Enrollment Key as defined in Edit Enrollment Key > General > Number of Uses. |
Only In:
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| Transaction Date | The date and time of completion for the associated transaction made using E-Commerce. |
Only In:
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| Transaction Id | The automatically generated Transaction ID of the associated purchase made using E-Commerce. This is the unique identifier for the transaction. |
Only In:
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| Unfollow Course Comment Link | A URL which will direct the Learner to a page where they can stop all post and reply notifications from the associated Course Comment. |
Only In:
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| Used Seats | The total number of seats used for the associated Enrollment Key. |
Only In:
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| User Import Job Id | The automatic Import Job created when an Admin performs a User Import in the LMS. This is the unique identifier for that specific import. |
Only In:
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| User Import Reference Number | The automatic Import Reference Number created when an Admin performs a User Import in the LMS. This is also a unique identifier for that specific import. |
Only In:
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| Username | The recipient User's Username as defined in Edit User > General > Username. |
Not In the Following:
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