This release introduces Enrollment-Level Availability Dates, a new feature that lets Admins set and lock Access, Due, and Expiration dates directly on an enrollment. Using the new Lock availability toggle, you can apply a single availability timeline to a cohort of Learners without duplicating Courses for each cycle, and prevent those dates from being changed by later Course, Curriculum, or integration updates.

Lock availability is not available for Instructor Led Courses (ILCs) at this time.
 

This section describes one new feature available when creating new enrollments from the Users or Courses report.

Explore this exciting new feature in Absorb Academy!

• Absorb Academy Course

Lock Availability Functionality

When Lock availability is applied, the dates you enter on the enrollment take precedence over any availability dates set on the Course, Curriculum, or other enrollment settings. You can set three dates:

• Access Date: when the Course becomes visible to Learners.
• Expiration: when the Course is no longer visible to Learners.
• Due Date: when Learners must complete the Course by.

Where the Feature Appears

Lock availability is available on the Enroll Users page, which you can reach from either of the following core reports:

• Courses report: select one or more Courses, then click the Enroll User action.
• Users report: select one or more Users, then click the Enroll User action.

Enabling Lock Availability

Setting up Lock availability takes two steps: a System Admin has to enable the feature once at the Portal level, then any Admin can use it by enabling the toggle for an individual Enroll User action.
 

Enable at the Portal Level

A System Admin enables Lock availability from the Client Settings page using the following steps:

1. Access the Admin Experience (AE).
2. Navigate to Account > Client Settings.
3. Click the Enrollments tile.
   
   
    
4. Set the Lock availability toggle to ON. If the toggle is turned off at a later date, any already created date based enrollments will not be affected.
   
   
    
5. Click Save.

Lock Dates on an Enrollment

After being enabled for the Portal, Admins can use Lock availability through the Users or Courses report using the following steps:

1. From the Users or Courses report, select one or more Users or Courses.
2. Click the Enroll User/Enroll Users action.
   
   
    
3. Finish entering all Users, Online Courses, and Curricula.
   
   
    
4. At the bottom of the Enroll Users page, set the Lock availability toggle to On.
5. In the Lock availability section, set an Access Date or leave the default, Available immediately.
6. Set an Expiration date or leave the default, Does not expire.
7. Set a Due Date or leave the default, No due date.
   
   
    
8. Click Save. Once saved, the LMS will immediately send enrollment notifications to applicable Users.

How Locked Dates Behave

Enabling Lock availability has no immediate effect. When the enrollments for the selected Users and Courses are created, Absorb applies the following behavior:

• Entered dates override any Online Course or Curriculum defaults.
• Entered dates are not overridden by later update paths, including changes to Online Course or Curriculum settings, bulk updates, Integration Application Programming Interface (API) calls, or other integration features such as connectors and file-based imports.
• Date locking remains in effect until the enrollment is complete. It can only be removed by unenrolling Users from the enrollments created with locked dates.
• On a locked enrollment, the availability dates appear as read-only and cannot be edited.

For background on how enrollments work in Absorb, see Enrollment Overview. For help locating and enabling Portal-level settings, see The Client Settings Page.