This article explains what a Workspace is, how to move from one Workspace to another, and what each tab or button in a Workspace control bar does.

What are Workspaces in Absorb Create?

You can think of Workspaces as separate physical rooms. When you start working on a Course in a specific Workspace, that Course, its content, and any Media Library objects related to it will remain in that Workspace. That Course and any content within it are only visible to Users who have access that Workspace. 

One Creator can have access to multiple Workspaces, which can be configured according to your organization's needs. For example, you can configure a Workspace for a specific department, office, project group, individual person, etc.

Workspace Control Bar

When you open Absorb Create, you land on the Courses section for your current Workspace.

The first thing you should do when opening Absorb Create is confirm your current Workspace by checking the top-right corner of your screen. Only items belonging to that Workspace will appear, so you may need to switch Workspaces to find the content you are looking for. 

The content in the Courses and Media Library tabs is unique to each Workspace. This means that a Create User can only view Courses and media from Workspaces that they have access to. A Course can only exist in one Workspace at any time.

Below is an overview of the Workspace Control Bar.

The Workspace Control Bar can contain the following options:

A) Workspace Name and User Menu

B) Courses tab

C) Reviews tab

D) Media Library

E) Hosting tab

F) Create button

G) Help button

We'll go over these options and how to navigate them in the sections below. 

Workspace Name and User Menu

In the top right corner of the page, you will see the name of your current Workspace. Clicking on it opens the User Menu, which displays:

• Your User Information: your name appears at the top of the menu.
• Workspace List: below your name, you will see all the Workspaces you have access to.
• My Account: click on this option to update your personal account details (name, email, language, etc.) based on your account permissions. 
• Sign Out: click on this option to log out of Absorb Create. 

Users with the Owner role will see additional options:

• Billing: view your current billing plan.
• Manage Users: access administrative options for Users. These include:
  • Invite a new User.
  • Edit a User's role.
  • Edit User information.
  • Send a password reset notification.
• Manage Workspaces: access administrative options for Workspaces. These include: 
  • View a list of Workspaces.
  • View the number of members for each Workspace.
  • Create a new Workspace.
  • Remove or add Users to a Workspace.
  • Rename a Workspace.
  • Delete a Workspace.

Courses

This tab displays all Courses in your current Workspace. 

1. Course Categories: create Categories by clicking on the "+" icon to organize your Courses within your Workspace. The selected Category will display here. A Course can only belong to one Category at a time.
    

   My Courses Category

   My Courses is unique to other Categories as it displays all Courses that you have pinned using the Star Toggle. This allows quick access to these Courses, while retaining their individual Categories. 
   
    

    

2. Star Toggle: click on the Star Toggle next to a Course to add it to My Courses. This will not change the Course's actual Category. Click the Star Toggle again to remove the Course from My Courses. 
3. Search Bar: enter a Course name or title to yield a list of filtered results, based on the selected Category and Language.
4. Language: filter Courses by the Language selected in their Course Settings.
5. Course Drop Down Menu: access administrative options for Courses. These include:
   • Rename the Course.
   • Duplicate the Course.
   • Preview the Course. This allows you to view the Course from the Learner's perspective.
   • Manage Reviewers. Here you can assign and remove Reviewers from the Course. 
   • Delete the Course. Course deletion is permanent and deleted Courses cannot be retrieved. 
   • Assigning the Course to another Category.
   • Moving the Course to a different Workspace.
     
      
6. Edit Button: open the course in Editor Mode. This is the core of Absorb Create, where you will create and edit content.

More information on Absorb Create's core functions can be found here.

Reviews

The Reviews tab works differently from Courses and Media Library. Its contents will be the same for a given User regardless of which Workspace they are using. 

Any time you are assigned as a Reviewer of a course, even if you do not have access to that Workspace, that Course will appear in your Reviews tab.

Assign Users to Review a Course

There are two ways to assign a Reviewer to a Course.  

• From the Courses tab.
• From within the Course (Review Mode).

We'll go over these options below.

From the Courses Tab

1. In the Courses tab, click on the Course Drop Down Menu of a Course.
2. Select Manage Reviewers. You can then enter the User's name to add them as a Reviewer for that Course. 
   
   
   

From Within a Course (Review Mode)

1. After opening a Course, click Review in the top right of the screen.
2. Click Comments in the right-hand menu.
3. Click Manage Reviewers. 
   
   
   In the Invite Reviewers pop-up, you can:
   • Add Reviewers to the Course.
   • Resend email invitations to Reviewers.
   • Remove Reviewers from that Course. 
     
     

Any existing Create User in any role can be assigned as a Content Reviewer. Anyone with a valid email address can be invited as a Reviewer. A Create account with a Reviewer role will be created for them.

For more information on Reviewers, please see in this article here.

Media Library

The Media Library is the central storage location for all media within a Workspace. Here you will find any media uploaded either to the Media Library, or to any Course within the Workspace. 

Here is what you can do in the Media Library:

1. Batch Upload: upload media files directly into the Media Library.
2. Add Category: create a new Category to organize your media files.
3. Move Selected Item to a Category: with an item selected, choose a Category from the available list to move the item to.
   
    
4. Categories: click on a specific Category to view all items belonging to that Category. Use the three-dots menu to rename or delete a Category.
5. Make a Selection: open a drop down menu to filter your search by file type. Options include: All Types, Images, Videos, Audio Files, and Other Files. 
   
    
6. Search Bar: search for files using the filename or a keyword. Note that this search only applies within the selected Category and File Type filters. If you cannot find the file you are looking for, clear the search filters and try again. 
7. File Drop Down Menu: open a drop down menu with available options. 
   
   These include:
   1. Preview the file.
   2. Rename the file.
   3. Download the file to your device.
   4. View Associations (i.e., which Course(s) and Slide(s) the file is used in). 
   5. Archive the file. This option moves the file to the default Archive Category.
   6. Delete the file. Files with Associations cannot be deleted. 

Hosting

This is where you manage your Learners and learning Portal. This option is only available with hosting/delivery plans. 

Create

Click this button to create a new Course. 

Help Button ("?" Icon)

In the top right of the screen, next to the Workspace Name, is the Help button. 

Click on the Help button to open a drop down menu with the following options:

1. Documentation: opens the Absorb Create section of Absorb's Knowledge Base.
2. Keyboard Shortcuts: provides keyboard shortcuts you can use in the Create Editor and Player.
3. Contact Us:  opens a form to submit a Support Ticket. Use this if you need help troubleshooting issues specific to Absorb Create.
4. About Absorb Create: displays the current version of Absorb Create.