The ILC Activity Report provides you with insight into your User's engagement with ILC Sessions. You can use this report's data to quickly assemble information related to the number of enrollments for a specific Session, how many Sessions a particular Learner has attended, etc.
The ILC Activity Report is located in the Reports tab on the left side of the Admin Interface. Selecting the report name will redirect you to the ILC Activity Report page. From here, you will be prompted to select an Instructor Led Course, and then you can filter results based on a variety of data points.
Tips:
- This report includes both Active and Inactive Users.
- Be mindful that opening a report may also bring up a favorite saved layout, or a shared default organizational report layout.
- You will only see data that you have access to view. For example, data from Learners that an Admin does not have permission to view will not be included in their report.
Report Data
You can customize this report to provide information on many different data points in order to tailor it to your preferences. The available data fields, which are the columns in the report, are listed below.
Data Fields
Notes
- Fields that have an asterisk (*) symbol are included in the Report's default layout.
- Custom fields configured in your Portal Settings will also be available.
| Data Column | Description |
| Address | This column displays the value populated in the User's Profile > Address field. |
| Address 2 | This column displays the value populated in the User's Profile > Address 2 field. |
| Attained Certificate* |
This column displays whether or not a course certificate was earned.
|
| Certificate Expiry Date |
This column displays the date a Certificate expires for the awarded Learner, as defined in the related Course's Settings. |
| City | This column displays the value populated in the User's Profile > City field. |
| Classes Attended | This column displays the total number of Classes with the status of Attended listed on the User's Transcript. |
| Country | This column displays the value populated in the User's Profile > Country field. |
| Credits | This column displays the numeric credit value awarded for successfully completing a scored or non-scored Online Course. |
| Date Completed | This column displays the date that the Session was attended. |
| Date Edited | This column displays the calendar date and time that the User's Activity in the Online Course was last manually updated by an Admin. |
| Date Enrolled | This column displays the calendar date and time that the User was enrolled in the Online Course. |
| Date Hired | This column displays the value populated in the User's Profile > Date Hired field. |
| Date Terminated | This column displays the value populated in the User's Profile > Date Terminated field. |
| Department* | This column displays the value populated in the User's Profile > Department field. |
| Email Address | This column displays the value populated in the User's Profile > Email Address field. |
| Employee Number | This column displays the value populated in the User's Profile > Employee Number field. |
| External ID | This column displays the value populated in the External ID field of the Course’s Settings > Attribute section. |
| First Name* | This column displays the value populated in the User's Profile > First Name field. |
| ID |
This column displays the Enrollment ID automatically generated by the LMS when the Course is created. Note: You can use this value to update a User's enrollment via a file import or RESTful APIs. |
| Is Active |
This column displays the User's Account Status. If Active = The User can receive training assignments |
| Is Overdue |
This column displays whether or not the Course Enrollment is overdue. Due Date is defined in the Course's Settings > Availability section. If Yes = The specified Due Date has passed, and the Course is overdue. |
| Job Title | This column displays the value populated in the User's Profile > Job Title field. |
| Language |
This column displays the value populated in the User's Profile > Language field. Note: If a language has not been identified, this field will be blank. |
| Last Name* | This column displays the value populated in the User's Profile > Last Name field. |
| Location | This column displays the value populated in the User's Profile > Location field. |
| Manager |
This column displays the Manager name of the enrolled User. |
| Mandatory Course |
This column displays the current configuration of the Mandatory Course toggle of the Course that the User is enrolled in. |
| Middle Name | This column displays the value populated in the User's Profile > Middle Name field. |
| Notes | This column displays information about the User that an Admin has added to the User's Profile > Notes field. |
| Phone | This column displays the value populated in the User's Profile > Phone field. |
| Postal Code | This column displays the value populated in the User's Profile > Postal Code field. |
| Score (%)* |
This column displays the User's overall Online Course grade based on the number of items capable of being scored in the Online Course. Within an Online course, Admins can set a weighted average for each Lesson that has a score. These values determine the overall score percentage. |
| Session External ID |
This column displays the External ID of a given ILC Session. |
| Session Name | This column displays the Name of the Session. |
| Session Start Date* | This column displays the calendar date and time populated in the Start Date field of the Session. |
| State/Province | This column displays the value populated in the User's Profile > State/Province field. |
| Status* |
This column displays the completion status of the User in the specified ILC. |
| Supervisor |
This column displays the Supervisor name of the enrolled User. |
| Time Spent (min) |
This column displays the amount of time a Learner spent in a given ILC Session in minutes. |
| Total Classes | This columns displays the total count of Classes for a given Session. |
| Username* |
This column displays the value populated in the User's Profile > Username field. The Username is a name-based identity used to distinguish each User as they are added to the LMS. Also referred to as the User’s Login. |
Multi-ILC Reporting
System Admins can toggle on our Multi-ILC version of the ILC Activity Report. This toggle is located on the Client Settings page.
This toggle is off by default. Once the toggle is turned on, all Admins with permission to utilize the ILC Activity Report will be able to select up to 30 ILCs.
This feature is in beta production: Multi-ILC Reporting may cause slowdowns or report timeouts if your Portal contains high data volumes.
When the toggle is switched off the ILC Activity Report will be scoped to the first ILC in your selection. This is true for Saved Layouts, and Scheduled Reports.
If your Reports time out, try the following:
- Refine your data by Departments, Dates, or other Filters.
- Lower the number of selected ILCs until the Report runs as expected.
If you are a System Admin and this toggle isn't available under Client Settings, reach out to your Absorb Client Success Representative for assistance in enabling the feature for your Portal.
Report Action & Mass Actions
After navigating to a Report, you can perform administrative actions. These action commands become available once a row in the table is selected. The Actions menu is displayed on the right-hand frame of the page. An individual row selection will open the Actions menu.
Note: Action options are dependent on your individual Admin Role permission(s). Some actions listed in the table below may not be available to all Admins. If you have questions related to your permission set, please contact your local System Admin for details.
Actions
The actions listed in the table below are can be applied to a single row item.
| Action Menu Option | Description |
| Mark Attendance | Click this button to launch a workspace to view and mark the related Session's attendance. |
| Edit Activity | |
| User Transcript | Click this button to launch a workspace to view the selected User's full training history. |
| Edit User | Click this button to launch a workspace to edit the User. |
| Message User | Click this button to launch a workspace to compose and send a message. |
| View Enrollments | Click this button to launch a report where you can view and update the selected User's enrollment status in any training they are enrolled into. |
| Download Certificate | Click this button to download the Certificate achieved by the completion of this ILC (if any) |
| Deselect | Click this button to clear current selections. |
Report Roles & Permissions
Below are the Required Role Permissions the Admin will need to access this Report and access the data to be populated.
Please note that your environment may use customized Role(s), Permissions, or a combination of both to perform these activities. If you have questions or need assistance, please contact your local System Administrator to review your current permissions.
Required Role Permissions
| Role: Section Access | Permissions Needed |
| Courses > Instructor Led Course | View or Modify permission |
| Courses > Sessions | View or Modify permission |
| Users > Users | View or Modify permission |
| Reports > ILC Activity | Access permission |
Suggested Role Permissions
| Role: Section Access | Permissions Suggested |
| Users > Department | View or Modify permission |
| Courses > Enrollments | View or Modify permission |
| Reports > Generated Reports* | Access permission |
| Reports > User Transcript | Access permission |
*Admin must have Generated Reports permission in order to export report data to Excel or CSV.
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