This article contains information about upcoming changes for Absorb Aura. For more details, see the Release Notes.
By default, the Aura Learner Agent can help Learners find and discover Courses available to them in their Portal's Catalog.
Learners can also ask questions about the content of the Courses available in their Portal. Before this is possible, Admins need to identify and extract the content out of those Courses to make it available to Learners.
This article covers how to select Courses for Extraction, how to configure availability for those Courses, and how image extraction works.
Configure Course Extraction for Aura
Courses can be extracted from the Courses Report in the Admin Experience. System Admins with the user management = All permission can extract one or multiple Courses for Aura. When a Course is extracted, the following information is extracted:
- Eligible Lesson Content
- Eligible Course Resources
Extracting a Course for Aura does not consume credits. For more information on the Aura credits system, see the Aura Credits System Overview article.
Courses must meet the following conditions to be eligible for Aura:
- Must be an Online Course.
- The Course does not contain any content from licensed third-party content library integrations.
- The Course contains at least one extractable file, either an eligible third-party lesson with an uploaded file, or a file supported by Aura.
Courses that contain certain content, such as objects, lessons, or third-party lessons, are eligible for Aura.
The following Courses are not eligible for Aura:
- Amplify Courses
- Instructor Led Courses
Courses containing the following Lesson types are eligible for extraction:
-
Third-Party Lessons
- SCORM
- xAPI
- Tin Can
- Absorb Create Courses
-
Video Lessons (containing video files)
- .mp4
- .mov
-
Object Lessons
- .docx
- .docm
- .dotx
- .dotm
- .txt
- .md
- .csv
- .rtf
- .mp4
- .mov
Note:
- Course Resources are also extracted when a Course is extracted.
- Video Lessons are transcribed during this process even if they haven't been transcribed previously.
- Third-party lessons (SCORM, xAPI, Tin Can, and Absorb Create Courses) are extracted based on the content within the lesson package, rather than the supported file types listed above. Aura scans the package and extracts video, audio, and document files, along with web-based lesson files such as HTML, XML and JSON. System files not intended for display are not extracted.
To extract Courses from the Courses Report, follow these steps in the Admin Experience:
- Click Courses in the left-hand menu.
- In the Courses Report, click on the Display Columns button at the top of the table. Enable the Available for Aura, Eligible for Aura, and Last Extraction Date fields. These indicate which Courses can be extracted for Aura, and when the last extraction took place.
- Click on the Filter button in the Eligible for Aura column and select Yes. Click Add Filter.
- Select one or multiple eligible Courses to extract.
- In the Actions menu, click Extract for Aura.
- On the Extract course content for use in Aura page, configure the Course content access rules. This option determines when a Learner can access the Course content. The available options are:
- Completed: Access is restricted until the Learner completes the Course.
-
Always: the Learner can always access the Course content provided they have enrolled in the Course, or it is in their Catalog.
- Click Save.
If you make changes to a Course Lesson, the Course must be extracted again for those changes to be reflected in Aura. Extraction time scales with content volume, and large content batches may take several hours to complete.
When extraction is complete, Absorb sends a confirmation email with the following details:
- Number of Courses processed.
- Number of Courses successfully extracted with Course names.
- Number of Courses partially extracted with Course names.
Partially extracted Courses contain a mix of extractable and non-extractable Lesson types. Only extractable Lesson types are included in the extraction.
Data Fields
The following fields are available on the Courses Report to help you identify Courses for extraction:
| Data Column | Description |
| Eligible for Aura | This column indicates Yes if the Course can be extracted so that Learners can ask questions about the Course through Aura. |
| Last Extraction Date | This column indicates the Date when the Extraction action was last run for the Course. |
| Available for Aura |
This column indicates which Learners can ask questions about the Course through Aura:
|
Image Extraction for Courses
Aura can read the images inside Course content, so important information is not left out because it appears in a diagram, chart, or screenshot. When a Course is extracted, Aura describes the meaningful images it finds in supported PDF and Word files, including any text, labels, and numbers the image contains. These descriptions are added to what the Aura Learner Agent can search.
- Decorative images, such as logos and borders, are skipped so only meaningful images contribute to answers.
- Aura stores the description of each image, not the image itself, so images are not displayed in answers.
- Scanned documents and image-only PDFs may not be fully searchable. Aura reads the text in a PDF, so pages that are pictures of text may add little or no content to answers. A Course containing scanned PDFs still shows as extracted, and no error is shown. Image extraction can recover some of this content but is not a substitute for a text-based PDF.
- Images inside third-party lessons (SCORM, xAPI, Tin Can, and Absorb Create Courses) are not described. PDF and Word files within the lesson package are treated like other supported files, so the images in those files are described.
- Very small images are skipped, and the text from an image that contains a lot of text may be cut short.
Related Articles
Looking for more information about Aura? You can review these articles to learn more:
Comments
Article is closed for comments.